Independent examinerfs report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Independent Examiner's Report Report to the tr(LSteesl members of B0￿htOn under Ble￿ Village Hall On accounts for the year | 31 Marth 2024 Charity no 1 257525 (rfany) Set out on pages Acc(*Jnts foryear to 31.3.2024 Respective responsibilities of trustees and examiner The charivs trustees are respKsnsble for the preparalion of the accounts. The charivs twslees ¢￿SIder that an audf( is not required for this year under Secti(￿ 144 of the Charities Act 2011 (Ihe Charities Act"} and that an independent examinatton is needed. It is my responsibilty to: examine the aco)unts ur¥Jer section 145 ofthe Charities Act, to f￿h)W the pr{￿￿ureS ￿[d down in the general Direcaions given by the Charty CommtsS￿n (under se¢lion 14515){b) of the ChaTities Act. and to stsle whether partKJJlar matters have ￿me to my attention. Basis of independent My examination was carried out in accordan￿ with general Directions given examinerfs staten*nt by the Charriy CommissDn. An examination indudes a review of the acC￿ntIng records kept by the charty and a (x)mparison of the ac￿Unts presented with ttrK)se ￿cOrdS. It includes cortsideration of any unusua5 items or disclmres in the accounts and seeking explanations from the trustees ￿)n￿ming any such ￿￿tters. The prOl￿dureS undertaken do not provide all the eviden￿ that be required in an audit, and consequenty no opinton is given as to whether the accounts present a Irue fairf view and the rewrt is limited to those matters set out in the statement beknv. Independent In connedion with my examinatk)n, no matter has come to my attents'on examinef s ststement 1. whrh gives ￿ reasonabte ￿use to believe that in. any material respect to keep aCcoUnt￿g records in accordance with section 130 of the CharIt￿S Ac( and to p￿pare acLx)unts which acs)rd with the accounting records and comply wtlh the acco￿ting requitenEnts of the ChaTities Act have not been met or 2. to whrth, tii my proFEr unde atteTrt￿ shoukl be drawn in onler to enab￿ a nts to be reached. Signed: Date: . 2 October 2024 Name: LK)nel Robbins Relevant professional qualification{s> or body (rf any)." Address: 24 Regency SribwLK)ume. Kent ME10 1BZ IER ## **Section B Disclosure** Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.) 2 **IER** **Give here brief details of any items that the examiner wishes to disclose** . 3 **IER** ACCOUNTS FOR THE YEAR TO 31.3.2024 RECEIPTS & PAYMENTS ACCOUNT 2023124 2022123 SUMMARY OF RECEIPTS Hire of Hal KCC Library Grants Other Bar Wgbsil6 Ads 27,868.31 4.800.QKJ 3.000. 565.69 315.00 120.CKJ 29,443.17 4.800.00 7,650.00 332.41 376.25 120.00 36,669.00 42,721.83 Deposits 3.636.00 1,975.00 40,305.00 44,696.83 SUMMARY OF PAYMENTS Administration utilitses Maintenance & Repair Cleaning Insurance Mainlenanca Contractor Grants Professional Fees Keyholder CCTV 10,612.09 10,362.65 9,652.48 9.136.00 3,719.74 3.357.60 2.917.92 1.584.39 676.1)0 286.67 10,509.65 5,596.90 5,544.48 7,179.00 4,664.92 1,185.00 6,701.64 575.78 624.00 551.18 40.00 Miscellaneous 52.305.54 43,112.55 Relumed Deposits 3,636.00 1.975.00 55.941.54 45.087.55 DEFicrr 115.636.541 139J.721 STATEMENT OF ASSETS & LIABILITIES MONETARY ASSETS Natsvesl Current Account Unity Trust Current Account 10,222.57 12,870.88 38,729.99 23.093.45 38,729.99 LIABILITIES Deposits Held BANK RECONCILIATION Total bank balancgs 31 March 2023 Deficit for year 38,729.99 -15,636.54 Total balances 31 March 2024 23,093.45 APPROVAL OF THE ACCOUNT Signed by the Chairman, Tru Registered Charity No. 257525 on under Blean Villa98 Hall BOUGHTON UNDER BLEAN VILLAGE HALL CHARITY TRUSTEES. ANNUAL REPORT FOR THE YEAR TO 31 MARCH 2024 The Village Hall Charily is registered with the Charity Commissioners (no.. 257525) and constituted by a Trust Deed. The Boughton Under Blean Parish Council serves as the Sole Trustee ot the Village Hall. The hall is managed by a committ8e consisting of Parish Councillors and dedicated volunteers. The primary objective of the ¢h8rity is to maintain the village hall for thé benefit of Boughton Under 8lean and its surrounding areas. Our regular bookings reflect the diverse range of activities hosted at the hall. from dancing and off-road model car racing to f8ncing class8s and amat8ur dramatics. The venue is also available for prtvat8 funclions and various social events. Additionally, Kent County Council operates a public library and provides Gomputer facilities at the hall for both adults and chIld￿n in the community- This year, we have strearnlined administration by introducing an online booking system. The implementation of r8gular financial reporting has provided essential 10015 for both the Irustee and th8 managem8nl committ6e, allowing us to more èffectively address the hall's budget deficit. Rising costs, P8rticu18rly utilities, remain a challenge, as the h811 is not energy effictent. Efforts are being made to secure grants to help address this issue. We have also experrenced significant changes within the management committee, with the unexpected departure of the administrator & treasurer, and wmrnittee chair. How8V8r, these changes have created opportunities. The newly appointed committee members and administrator are alfe8dy working towards improving over811 management efficiency and reducing administrative costs. The tr need to manage the village hall with a busin8SS-like approach. With the orking cornmittee, we are confident that we will continue to provide this v8rsatile y for the local community and surrounding areas. of our and valu ovel - Chaimian Trustee to Boug on Under n Village Hall