**REGISTERED CHARITY NUMBER: 257507**
**Report of the Trustees and Financial Statements**
**for the Year Ended 31 August 2020**
**for**
**Barbara Bus Fund**
Parker Cavendish Chartered Accountants
28 Church Road Stanmore Middlesex HA7 4XR
**Barbara Bus Fund**
## **Contents of the Financial Statements for the Year Ended 31 August 2020**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|2|
|**Independent Examiner's Report**||3||
|**Statement of Financial Activities**||4||
|**Balance Sheet**||5||
|**Notes to the Financial Statements**|6|to|11|
|**Detailed Statement of Financial Activities**|12|to|13|
**Barbara Bus Fund**
## **Report of the Trustees for the Year Ended 31 August 2020**
The trustees present their report with the financial statements of the charity for the year ended 31 August 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objects of the charity as stated by the Trust Deed are to provide a small fleet of specially adapted vehicles for the use of disabled persons and their carers to undertake journeys for pleasure or necessity which might not be otherwise possible. It also assists other Charitable Organisations with similar objects.
## **Public benefit**
We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
During the year the charity has been able to continue its stated objective of providing transport for the use of disabled persons. The trustees consider that the performance of the charity this year has been most satisfactory and hope to extend their services over the next financial year.
## **FINANCIAL REVIEW**
## **Financial position**
The statement of financial activities shows total income of £53,459 and total expenditure of £187,041. Investment gains amounted to £18,153 and the portfolio management fees were £13,711.
## **Principal funding sources**
Income included donations and grants of £35,279 and investment income of £18,180. A small amount of rent continues to be received on land held by the Charity.
## **Investment policy and objectives**
The Trust Deed authorises the trustees to make and hold investments using the general funds of the charity. In the previous year, £1,000,000 was placed with Rathbone Investment Management to be invested in a variety of Funds and Bonds.At the year end the value of the investment amounted to £1,045,038.
## **Reserves policy**
The trustees carry out an annual review of the charity's reserves policy in the light of known risks and future plans to try and maximise the funds it can generate itself from reserves.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The fund was set up in 1968 in accordance with a deed dated 31/10/1968, amended by further deeds dated 25/01/1995 and 01/02/2006.
## **Recruitment and appointment of new trustees**
The trustees named below have served throughout the year or as from date of appointment or up to date of resignation. Appointment of trustees is governed by the Trust Deed of the charity. The Board of Trustees is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing trustee.
## **Organisational structure**
The charity is organised so that the trustees meet regularly to manage its affairs. There are three part time administrators who manage the day to day administration and charitable activities. A number of unpaid volunteers also assist in the charitable activities of the charity.
## **Induction and training of new trustees**
The chair of trustees is responsible for the induction of any new trustee which involves awareness of trustee's responsibilities, the governing document, administrative procedures, the history and approach of the charity.
1
**Barbara Bus Fund**
## **Report of the Trustees for the Year Ended 31 August 2020**
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
257507
## **Principal address**
The Barbara Bus Fund Louis Fleishmann Building, RNOH Brockley Hill Stanmore Middlesex HA7 4LP
## **Trustees**
R P Holland Mrs C M Bunting R White Mrs V S Wall M Pearce Mrs S White Ms L Liebenberg
## **Independent Examiner**
Parker Cavendish Chartered Accountants 28 Church Road Stanmore Middlesex HA7 4XR
## **Bankers**
Barclays Bank 126 Station Road Edgware Middlesex HA8 7RX
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................. R P Holland - Trustee
2
## **Independent Examiner's Report to the Trustees of Barbara Bus Fund**
## **Independent examiner's report to the trustees of Barbara Bus Fund**
I report to the charity trustees on my examination of the accounts of Barbara Bus Fund (the Trust) for the year ended 31 August 2020.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Raymond Rubenstein Parker Cavendish Chartered Accountants 28 Church Road Stanmore Middlesex HA7 4XR
Date: .............................................
3
**Barbara Bus Fund**
## **Statement of Financial Activities for the Year Ended 31 August 2020**
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**17,517**
Investment income
2
**18,180**
**Total**
**35,697**
**EXPENDITURE ON**
Raising funds
3
**13,711**
**Charitable activities**
Provision of transport for disabled persons
**160,713**
Governance costs
**4,618**
**Total**
**179,042**
Net gains on investments
**18,153**
**NET INCOME/(EXPENDITURE)**
**(125,192 )**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**1,565,618**
**TOTAL FUNDS CARRIED FORWARD**
**1,440,426**|Restricted
fund
£
**17,762**
**-**
**17,762**
**-**
**7,999**
**-**
**7,999**
**-**
**9,763**
**7,610**
**17,373**|**2020**
**Total**
**funds**
**£**
**35,279**
**18,180**
**53,459**
**13,711**
**168,712**
**4,618**
**187,041**
**18,153**
**(115,429 )**
**1,573,228**
**1,457,799**|2019
Total
funds
£
37,983
13,610
51,593
18,173
176,304
5,380
199,857
27,445
(120,819)
1,694,047
1,573,228|
|---|---|---|---|
The notes form part of these financial statements
4
## **Barbara Bus Fund**
## **Balance Sheet 31 August 2020**
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
7
**129,767**
Investments
8
**1,045,038**
**1,174,805**
**CURRENT ASSETS**
Debtors
9
**9,691**
Cash at bank and in hand
**266,197**
**275,888**
**CREDITORS**
Amounts falling due within one year
10
**(10,267)**
**NET CURRENT ASSETS**
**265,621**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**1,440,426**
**NET ASSETS**
**1,440,426**
**FUNDS**
11
Unrestricted funds:
General fund
Restricted funds:
Wales fund
**TOTAL FUNDS**|Restricted
fund
£
**-**
**-**
**-**
**-**
**17,373**
**17,373**
**-**
**17,373**
**17,373**
**17,373**|**2020**
**Total**
**funds**
**£**
**129,767**
**1,045,038**
**1,174,805**
**9,691**
**283,570**
**293,261**
**(10,267)**
**282,994**
**1,457,799**
**1,457,799**
**1,440,426**
**17,373**
**1,457,799**|2019
Total
funds
£
126,257
1,025,710
1,151,967
52,980
380,805
433,785
(12,524)
421,261
1,573,228
1,573,228
1,565,618
7,610
1,573,228|
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
.............................................
R P Holland - Trustee
The notes form part of these financial statements
5
**Barbara Bus Fund**
## **Notes to the Financial Statements for the Year Ended 31 August 2020**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
- Motor vehicles - 25% on cost
No depreciation is charged on the charity's garage.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Hire purchase and leasing commitments**
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
## **Pension costs and other post-retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **Investments**
Fixed asset investments are stated at market value at the balance sheet date. Realised and unrealised gains and losses on investments are dealt with in the Statement of Financial Activities.
continued...
6
**Barbara Bus Fund**
## **Notes to the Financial Statements - continued for the Year Ended 31 August 2020**
## **2. INVESTMENT INCOME**
## **3.**
|Rents received
Dividends received
Deposit account interest
**RAISING FUNDS**
**Investment management costs**
Portfolio management|**2020**
**£**
**1,760**
**15,063**
**1,357**
**18,180**
**2020**
**£**
**13,711**|2019
£
1,760
11,010
840|
|---|---|---|
|||13,610|
|||2019
£
18,173|
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 August 2020 nor for the year ended 31 August 2019.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 August 2020 nor for the year ended 31 August 2019.
## **5. STAFF COSTS**
The average monthly number of employees during the year was as follows:
|Administrative & support
No employees received emoluments in excess of £60,000.
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
22,492
Investment income
13,610
**Total**
36,102
**EXPENDITURE ON**
Raising funds
18,173
**Charitable activities**
Provision of transport for disabled persons
160,658
Governance costs
5,380
**Total**
184,211||**2020**
**3**
Restricted
fund
£
15,491
-
15,491
-
15,646
-
15,646||2019
3
Total
funds
£
37,983
13,610|
|---|---|---|---|---|
|||||51,593
18,173
176,304
5,380|
|||||199,857|
## **6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
continued...
7
**Barbara Bus Fund**
## **Notes to the Financial Statements - continued for the Year Ended 31 August 2020**
|**6.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**
Unrestricted
Restricted
fund
fund
£
£
Net gains on investments
27,445
-
**NET INCOME/(EXPENDITURE)**
(120,664)
(155)
**Transfers between funds**
(4,674)
4,674
**Net movement in funds**
(125,338)
4,519
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
1,690,956
3,091
**TOTAL FUNDS CARRIED FORWARD**
1,565,618
7,610
**7.**
**TANGIBLE FIXED ASSETS**
Garage at
Motor
cost
vehicles
£
£
**COST**
At 1 September 2019
**466**
**502,426**
Additions
**-**
**90,895**
Disposals
**-**
**(156,498 )**
At 31 August 2020
**466**
**436,823**
**DEPRECIATION**
At 1 September 2019
**-**
**376,635**
Charge for year
**-**
**87,385**
Eliminated on disposal
**-**
**(156,498 )**
At 31 August 2020
**-**
**307,522**
**NET BOOK VALUE**
At 31 August 2020
**466**
**129,301**
At 31 August 2019
466
125,791||Total
funds
£
27,445
(120,819)
-
(120,819)
1,694,047
1,573,228
Totals
£
**502,892**
**90,895**
**(156,498 )**
**437,289**
**376,635**
**87,385**
**(156,498 )**
**307,522**
**129,767**
126,257|
|---|---|---|
||||
||||
||||
||||
continued...
8
**Barbara Bus Fund**
## **Notes to the Financial Statements - continued for the Year Ended 31 August 2020**
|**8.**
**FIXED ASSET INVESTMENTS**
Listed
investments
£
**MARKET VALUE**
At 1 September 2019
**976,191**
Additions
**363,485**
Disposals
**(374,017 )**
Revaluations
**18,153**
Net movement
**-**
At 31 August 2020
**983,812**
**NET BOOK VALUE**
At 31 August 2020
**983,812**
At 31 August 2019
976,191
The investments are managed by Rathbone Investment Management.
**9.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other debtors
Prepayments and accrued income
**10.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Taxation and social security
Other creditors
**11.**
**MOVEMENT IN FUNDS**
At 1.9.19
£
**Unrestricted funds**
General fund
**1,565,618**
**Restricted funds**
Wales fund
**7,610**
**TOTAL FUNDS**
**1,573,228**||
|---|---|
|||
|||
|||
continued...
9
**Barbara Bus Fund**
## **Notes to the Financial Statements - continued for the Year Ended 31 August 2020**
## **11. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
||Incoming|Resources|Gains and|Movement|
|---|---|---|---|---|
||resources|expended|losses|in funds|
||£|£|£|£|
|**Unrestricted funds**|||||
|General fund|**35,697**|**(179,042 )**|**18,153**|**(125,192 )**|
|**Restricted funds**|||||
|Wales fund|**17,762**|**(7,999)**|**-**|**9,763**|
|**TOTAL FUNDS**|**53,459**|**(187,041 )**|**18,153**|**(115,429 )**|
|**Comparatives for movement in funds**|||||
|||Net|Transfers||
|||movement|between|At|
||At 1.9.18|in funds|funds|31.8.19|
||£|£|£|£|
|**Unrestricted funds**|||||
|General fund|1,690,956|(120,664)|(4,674)|1,565,618|
|**Restricted funds**|||||
|Wales fund|3,091|(155)|4,674|7,610|
|**TOTAL FUNDS**|1,694,047|(120,819)|-|1,573,228|
|Comparative net movement in funds, included in the above||are as follows:|||
||Incoming|Resources|Gains and|Movement|
||resources|expended|losses|in funds|
||£|£|£|£|
|**Unrestricted funds**|||||
|General fund|36,102|(184,211)|27,445|(120,664)|
|**Restricted funds**|||||
|Wales fund|15,491|(15,646)|-|(155)|
|**TOTAL FUNDS**|51,593|(199,857)|27,445|(120,819)|
continued...
10
**Barbara Bus Fund**
## **Notes to the Financial Statements - continued for the Year Ended 31 August 2020**
## **11. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Wales fund
**TOTAL FUNDS**|At 1.9.18
£
1,690,956
3,091
1,694,047|Net
movement
in funds
£
(245,856)
9,608
(236,248)|Transfers
between
funds
£
(4,674)
4,674
-|At
31.8.20
£
1,440,426
17,373|
|---|---|---|---|---|
|||||1,457,799|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Wales fund
**TOTAL FUNDS**|Incoming
resources
£
71,799
33,253
105,052|Resources
expended
£
(363,253)
(23,645)
(386,898)|Gains and
Movement
losses
in funds
£
£
45,598
(245,856)
-
9,608
45,598
(236,248)|
|---|---|---|---|
## **12. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 August 2020.
11
**Barbara Bus Fund**
## **Detailed Statement of Financial Activities for the Year Ended 31 August 2020**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Grants
**Investment income**
Rents received
Dividends received
Deposit account interest
**Total incoming resources**
**EXPENDITURE**
**Investment management costs**
Portfolio management
**Charitable activities**
Wages & salaries
Pensions
Rent payable
Insurance
Telephone & internet
Printing, postage and stationery
Maintenance of motor vehicles
Travelling & motor expenses
Publicity & advertising costs
Cleaning
Computer expenses
Payroll administration
Legal & professional fees
Bank charges
Sundry expenses
Profit on sale of vehicles
Motor vehicle depreciation
Donations
**Support costs**
**Governance costs**
Accountancy fees
Total resources expended
**Net expenditure before gains and losses**|2020
£
**20,983**
**14,296**
**35,279**
**1,760**
**15,063**
**1,357**
**18,180**
**53,459**
**13,711**
**45,307**
**807**
**1,661**
**28,198**
**2,425**
**2,840**
**15,596**
**2,286**
**1,046**
**1,545**
**548**
**605**
**186**
**63**
**1,559**
**(23,345)**
**87,385**
**-**
**168,712**
**4,618**
**187,041**
**(133,582 )**|2019
£
29,033
8,950
37,983
1,760
11,010
840
13,610
51,593
18,173
47,421
864
1,641
25,880
2,348
3,487
18,432
3,732
1,527
1,469
2,393
583
90
481
1,155
-
64,661
140
176,304
5,380
199,857
(148,264)|
|---|---|---|
This page does not form part of the statutory financial statements
12
**Barbara Bus Fund**
|**Detailed Statement of Financial Activities**
**for the Year Ended 31 August 2020**
**Realised recognised gains and losses**
Gains/(losses) on fixed asset investments
**Net expenditure**|2020
£
**18,153**
**(115,429 )**|2019
£
27,445
(120,819)|
|---|---|---|
This page does not form part of the statutory financial statements
13
## **Virtual Cabinet Portal Digital Signatures**
## **Digital Signature Verification**
You can verify that this is a genuine Virtual Cabinet Document Portal signed document by uploading it to the following secure web page:
https://www.virtualcabinetportal.com/VerifySignedDocument
## **Signature Dates and Times**
All dates and times shown in the signatures below are expressed in Coordinated Universal Time (UTC), which is generally equivalent to GMT. You can find out more about UTC at the following web page:
http://www.virtualcabinetportal.com/WhatIsUTC
## **Signature 1**
Signed by Richard Holland using authentication code WXUhUFQ8U0poSG1v at IP address 77.81.139.164, on 2021/06/06 09:17:57 Z.
Richard Holland's e-mail address is: me@rholland.co.uk.