Page **1** of **3** ## **BENEVOLENT FUND** ## **TREASURER’S REPORT** ## **AGM 14[th] July 2021** ## **1. SUMMARY** 2020 has seen a marginal deterioration in terms of the funds overall financial picture, compared to 2019. The fund, and its associated investments have had to operate within the unprecedented environment of the Covid pandemic, so the current picture is to be expected, and the future performance, particularly from investments is unknown. Due to the potential financial impact of the pandemic on members, the Fund introduced a ‘Crisis Loan’ scheme during the year, which has been utilised by a small number of members. In terms of overall membership figures, the fund has experienced a pleasing increase during the year from 774 in December 2019 to 828 in December 2020, which is a result of the continued efforts of those delivering an input to new Student Officers. During the year, the Fund also signed up to the ‘Amazon Smile’ charity donation scheme, which allows customers to agree for the company to make donations to registered Charities. ## **2. Annual Independent Examination** The annual independent examination of the fund for 2020 has now been completed and the signed draft report will be returned to Lovewell Blake Chartered Accountants, following the AGM. Note: - this is an independent examination and not an audit as agreed by the trustees and acceptable within legal charitable guidelines due to the nature of the fund and the low level of income generated. Please see page 7 of the report by Lovewell Blake ‘Basis of Independent Examiner’s Statement. The completed Report will be brought to the attention of all members and a copy placed on the Fund’s shared computer drive. Page **2** of **3** ## 3. **Finances** At year end 31[st] December 2020 the Fund had £79,234 cash funds (£80,715 2019 year-end) and £55,307 total investment assets (£55,205 2019 year-end). Current finances (investments and cash fund) are £134,541 (£135,920 2019) The total cost of running both holiday homes for year end 2020 was £15,318 (2019 was £18,435). The reduction in running costs is due to a partial refund on the site fees, and a reduction in cleaning and gas costs due to the national lockdown. The total receipts for 2020 are £33,079 compared to £53,727 for 2019. The decrease in income compared to 2019 is due mainly to the previous legacies received in 2019 (£14,406). Although, as stated above, the running costs for the holiday homes reduced due to the national lockdown, consequently the income reduced by just over 50% from £12,740 in 2019 to £6,260 in 2020. It is hoped that the gradual reopening in 2021 and beyond will see a return back to normal levels. The increase in membership figures has resulted in an increase in subscriptions (up from £21,449 to £22,206). The interest received from the Fund’s investment portfolio showed a further slight reduction with an income for 2020 of £1,078 compared to 2019 of £1,128 (£1,439 for 2018). The funds investment assets have increased marginally, as detailed above from £55,205 to £55,307. Our investment strategy continues to be relatively cautious but also invests in ethical portfolios. The total payments for 2020 are £34,560 which is a slight increase on the 2019 total of £33,205. Grants and donations to members have increased from £6,754 for 2019 to £10,771 for 2020. As detailed above, the holiday homes generated income of £6,260, which was a decrease on the previous year of £12,740. Comparing the income from the caravans to the expenditure shows an operational loss this year of £9,058 compared to a loss in 2019 of £5,635, again due to the closure of the site due to the pandemic. The main purpose of both homes is for respite breaks for members and any increase in stays of this type will obviously reduce the availability for rental income. During 2020 there were 24 respite cases, the same number as in 2019 and 2018. ## **4. Other Issues** - A. Annual Charity Commission return due by October – this will be completed on time. Page **3** of **3** - B. Trustees to consider any increase to the subscription rate. - C. Trustees to consider any increase in the holiday home rental rate. - D. Based on the agreed formula for the maximum Grant not exceeding 5% of the total investment and cash assets for the fund, as published in the annual report, this will equate to £6,727 for the forthcoming year. Detective Inspector James Brown Treasurer CHARITY REGISTRATION NUMBER: 257462 Norfolk Constabulary Benevolent Fund Unaudited financial statements 31 December 2020 Norfolk Constabulary Benevolent Fund Flnancial statements Year ended 31 December 2020 Page TDJslee8 annual report Receipts and PaJinent8 Aeujunl Staternant of Assets and Llabililie8 Indeperidanl Examlnefs Report Norfolk Constabulary Benevolent Fund Trustees, annual report Year ended 31 December 2020 The Irustees are pleased to present their report. together with the financial stslements for the year ended 31 De￿rnber 2020. Refèrence and administratlon dètails Reglstèred chority name Norfolk Constabulary Benevolent Fund Charity r¢gi¥tration numbèr 257462 Principal office Norfolk Constabulary Jubilee HoL5se Falconers Chase Wymondham, NR18 OWW The trustees The trustees who served during the year and 81 the date of approval were as follows.. ExecLtlive committee N Davison J Broome J Drown H Ireson ICh8irl Ivice Chalr) IHon. Treasulerl (Hon. Secretary) Commillee M Askham P B858ham L Bishop S Cooper L Cross T Futter I H￿kS R Jeffrey D Johnston S Murray N Payne M Roxby S Schucrofi N Stewart J Squires E Watson P Wheatley J Wright (Retired 31 DeGemb8r 2020) (Retlred 22 October 20201 Nats'onal Associallon Retired Police Officefs INARPOI iepresentalive Mcox Amed Forc8s Charity ISSAFAI representatwe DKetr Norfolk Pollce Federation S Hawkins Bankers Bardays Bank PIC Leicester Leicestershire, LE87 28B Independent examln•r L Thurston FCCA Lovewall Blake LLP First Floor Suite Unit 2 Hillsida Business Park Bury St Edmunds, IP32 7EA Norfolk Constabulary Benevolent Fund Trustees, annual report (continued) Year ended 31 December 2020 Oblectlves and a¢tlvitle8 The Norfolk Constabulary Benevolent Fund w8$ establlshed to asslst In needy cases of members, forrner members, thelr widows, orphans or dependants. It cardes ¢ul these objectives by paying grants and providlng ¢ri5i3 loans where necessary as w£ll as the provi$lon of holld8y hornes for subsldised holidays and for resplle or convalescenct. Membershlp of the fund is open to all s&rvlng offi￿rS ol Narfolk Constabulary. The fund asslsls membors, former members, their wSdow8. orphans and dependants In tlmes of hardship. Th Jnd airns lo help cu￿ent rn8mbers In n8ed to retum more qUic￿Y to perform their duti85 to the publ1¢. Publ1¢ beneflt The trustees have con8ldewd th8 Charlty Cornmksslon's guidance on publ1¢ benefit. They confirm that In planning and carying out the charfty's Bctlvllies they havè had Tegards tts this guldanc*. Aehlèvements and performane• The fund g¢nerates the majortty of 11$ Income from rnonlhly contrlbuuons rnade by officers In the Norfolk force. Other Income Is derlved from donations and collection boxes al each of the 518tlons. Inve31ment incom8 18 earned from ba18nces hèld in the fund's bank 8(xounts, Charifvnd Unl18 held with M & G Securitlas Umiled. and Invoslments In COIF Charities Funds. The fund owns and operates two mobllè horne8 al Kelling Heath. One mob518 hom8 IS U9èd to provldo free Tespi18 Aeeommodalion for members In need and wa5 used by 24 raspi18 cases durlng tha year. Th6 second Is let lo members for $hort breaks lo gènerate Incom& lo help finance the runnln9 Costs ol both mobile homes. The fees charged are reviewed annually. The wnning costs are revlewed regulady and th8 fvlure of thè moblle homes conllnues to be reviewed. DU￿n9 the yaar 15 (2019.. 121 applicatlons for financial asslst8nce were recèived of whlch 10 12019.. 101 were approved In this year 8nd one shortly after the year ènd 8nd £10,772 12019.. £6.7541 wa$ paid In grants and donations lo memb8r8 and former rnembers or thèlT d8pendants. TNstee representation acras$ the county 18 ¢on$lantly monltored lo be abla lo Identify new cases of need. Tha impact of Covid-19 has been reeognised by the trustees. noting that Income frorn caravans h88 de￿ea￿d In Ilne wlth expe¢tsllons. howevèr the value of tt7è Inve8tm&nts h83 held 8S at thè year end d81ts. The pandemi¢ hRs affected the charfU8s 8bility to offèr rè8pSle care and In light of the additional support requlred. the charity h85 Introduced Crfsls Loans to asslsl officers durfng Ihls difflcull pertod. lo a maxlmum of £1,000 per applicant which has been w8rmly recalved. During the year the trustèes have followed the pollcy that a quorum shall be entltled to rnake 8 Grant not exceeding 5°A of thè total investment and cash assets of the fijnd, 85 published In the Annual report. Structurè* governanc8 and manag•m¢nt The fund wg3 85tabllshed under rules Bdopt8d in January 1988 as amènded on 17 March 1994. The property of the fund Is vested In trustees and th8 m8nagement b thTough the Execulive Commlliee. The fund is now worklnll to th¢ rev]sed con8llluUon adopted In 2014. The eurTerbl trust￿ are Bhown vhlhin these Inand81 slalements Induding thos¥ who have seJv¢d during the y￿r ond 8ny appolnlment and reslonalion dates As required. Membershlp Is open lo pollce officer5 of any rank se￿ng Norfolk Constabulary. The Executlve Committee ts elected by the member8. Norfolk Constabulary Benevolent Fund Trustees, annual report (continued) Year ended 31 December 2020 Flnanclal revlew Membershlp ntjmbers have Incr833ed durlng the year and subscription ratès have remalned the same. Investments are considered by the committee and cantinue to perform satisfactorily in the current dirricult economic climate. Income ID the year ended 31 December 2020 amounted to 33,07912019.. £53,727) the fall In income 15 consldered lo be a result of legacies received in 2019. Holiday home renlAI amounted lo £6.26012019'. £12,740) and fell 08 expected due lo the imp8Ct ol covi1*19 on thè closure of Kelling Heath. Expenditure in the year ended 31 Decembèr 2020 amounted lo £34.56012019.. £33,205). The net payment in the year to 31 December 2020 amounted to £7.481 12019.. net recelpt of £20,522) which has decreased Ihe balance of unièslrtcted reseNes lo £79.23412019.' £80.7151 at the year end date and remains to be arried forward. Reserves pollcy The chaFity needs reserves to gÈnerate Investment income to help finance grant èxpenditure. The Investtnents are Teviewed with the fund'5 inve5trnent advlsèrs iegularly to ensure that suffits.' Donations, legacies and grants Donations and collectlon boxes Legacies 2,340 2.523 14.406 Interest recelv8d COIF deposil account COIF fixed inlerest fund COIF prop6rty fund COIF ethical fund 22 174 355 527 23 182 372 551 Dimdènds recelved Members, subscriptions Holiday home rental 1.078 1.195 2,206 1,128 1.481 21,449 Total receipts Payments Finanoial assistance Police convalescent home out of pocket 8xpen8es Holiday home runnlng costs OPCCN Grant Legal 8nd professional fees Trustee indemnity insuranee Mlscttllaneous 10,771 188 15,318 6.664 1,602 6,7S4 18.435 5,273 1.554 291 17 Totsl payments N¢t receiptsllpaymentsi forth8 year 11,481) 20.522 Cash ftsnds at 31 Decernber 2019 Cash funds at 31 Detèmbor 2020 234 71S Norfolk Constabulary Benevolent Fund statement of a88et8 and Ilabllltles As al 31 December 2020 2020 Unrestrlctsd Funds 2019 Unrnstrf¢t•d Fund8 Cash Funds. Barclays current account COIF chad￿e¥ deposit gccounl 70,502 73,061 Totsl Cash Funds ao Inv•stmènt Assots- Valuatlon at 31 Decomb•r 2020 M & G Charffund unlls COIF Charities Flxed Inter88t Fund COIF CharltlÉs Property Fund COIF Charilles Elhlcal Fund 24,497 5,210 6,018 25,407 5,043 8,338 Totsl Inw8tsnent Assets Assats rètalned for the fuxd's <)wn U88 Holiday hom8 al Kelling Heath- Plot'45 cost Por¢h and decklng- ba18nce 51,404 51,404 .Valuatlon at 31 December 2020 Hollday horne 41 Kelllng Heath- Plot NR20 cost Valuatlon at 31 Dacembor 2020 C￿dItOrY 8nd a￿rual9 802 Total Cr•dltor* and Accruals Thege fjn8nc4al 8t8lern8nl¥ were epproved by tha tru8tee8 on.... and are 31gned on thélr b8h8lf N Davlson {Chalrl Brown IFlon Trgasurerl Trv81ee Trustee Norfolk Constabulary Benevolent Fund Independent Examiner's report to the trustees Year ended 31 December 2020 I report to the charity Iruslees on my examination of the accounts DI the charity for the year ended 31 December 2020 which are set out on the afore mentioned page5 of Ihese financial stgleffleTrts. Responslbllltles and'basls of rèport As the charity's tID51ees you are iesponsible for the preparation of the accounts in accordance with the requirements of the Charitres Act 2011 I'lhe Acl'l. I report ir> respect of my examination of thè charity's accounts carried out und2r section 145 of the Act and in carrying out my examination I havè followed all Ihé applicable Directions given by th8 Charity Commission under section 14515llbl of the Act. Independent axaminerfJ 6tatemont I have completed my exarnination. I conllrm that no material matters ha￿ corne to my attants'on in connection vAth the examinalion giving me c8usÈ lo believe th81 in any materi81 iespect.. accounting records w8rÈ not kept In respect olthe Charity as required by se¢￿'0n 130 af th& Act., or 2. Ihe accounts,do not accoTd with those records., or 3. the accounts do not comply wth the applIca￿e requirements c(>nce¥ning the fom 2nd Content of accounts sei out in the Charities (Aruunts and Reports) Regulatitsns 2008 otherthan any requirement that the accounts give 8'1iue and f8ir view which is not a malter consid8rÈd 85 part of an independent examinalion. I have no concerns and have come across no other rnallers In eonneclion with the éx8rnination to which attention should be drawn in thls rèport In order to en8ble a proper understsndlng of the accounts to b8 re8ched. L ThursloT) FCCA Ind8pendent examiner Lovewell Blake LLP F1151 Floor Suite Unil 2 Hillside Business Park Bury St Edmunds IP32 7EA CHARITY REGISTRATION NUMBER: 257462 Norfolk Constabulary Benevolent Fund Unaudited financial statements 31 December 2020 Norfolk Constabulary Benevolent Fund Flnancial statements Year ended 31 December 2020 Page TDJslee8 annual report Receipts and PaJinent8 Aeujunl Staternant of Assets and Llabililie8 Indeperidanl Examlnefs Report Norfolk Constabulary Benevolent Fund Trustees, annual report Year ended 31 December 2020 The Irustees are pleased to present their report. together with the financial stslements for the year ended 31 De￿rnber 2020. Refèrence and administratlon dètails Reglstèred chority name Norfolk Constabulary Benevolent Fund Charity r¢gi¥tration numbèr 257462 Principal office Norfolk Constabulary Jubilee HoL5se Falconers Chase Wymondham, NR18 OWW The trustees The trustees who served during the year and 81 the date of approval were as follows.. ExecLtlive committee N Davison J Broome J Drown H Ireson ICh8irl Ivice Chalr) IHon. Treasulerl (Hon. Secretary) Commillee M Askham P B858ham L Bishop S Cooper L Cross T Futter I H￿kS R Jeffrey D Johnston S Murray N Payne M Roxby S Schucrofi N Stewart J Squires E Watson P Wheatley J Wright (Retired 31 DeGemb8r 2020) (Retlred 22 October 20201 Nats'onal Associallon Retired Police Officefs INARPOI iepresentalive Mcox Amed Forc8s Charity ISSAFAI representatwe DKetr Norfolk Pollce Federation S Hawkins Bankers Bardays Bank PIC Leicester Leicestershire, LE87 28B Independent examln•r L Thurston FCCA Lovewall Blake LLP First Floor Suite Unit 2 Hillsida Business Park Bury St Edmunds, IP32 7EA Norfolk Constabulary Benevolent Fund Trustees, annual report (continued) Year ended 31 December 2020 Oblectlves and a¢tlvitle8 The Norfolk Constabulary Benevolent Fund w8$ establlshed to asslst In needy cases of members, forrner members, thelr widows, orphans or dependants. It cardes ¢ul these objectives by paying grants and providlng ¢ri5i3 loans where necessary as w£ll as the provi$lon of holld8y hornes for subsldised holidays and for resplle or convalescenct. Membershlp of the fund is open to all s&rvlng offi￿rS ol Narfolk Constabulary. The fund asslsls membors, former members, their wSdow8. orphans and dependants In tlmes of hardship. Th Jnd airns lo help cu￿ent rn8mbers In n8ed to retum more qUic￿Y to perform their duti85 to the publ1¢. Publ1¢ beneflt The trustees have con8ldewd th8 Charlty Cornmksslon's guidance on publ1¢ benefit. They confirm that In planning and carying out the charfty's Bctlvllies they havè had Tegards tts this guldanc*. Aehlèvements and performane• The fund g¢nerates the majortty of 11$ Income from rnonlhly contrlbuuons rnade by officers In the Norfolk force. Other Income Is derlved from donations and collection boxes al each of the 518tlons. Inve31ment incom8 18 earned from ba18nces hèld in the fund's bank 8(xounts, Charifvnd Unl18 held with M & G Securitlas Umiled. and Invoslments In COIF Charities Funds. The fund owns and operates two mobllè horne8 al Kelling Heath. One mob518 hom8 IS U9èd to provldo free Tespi18 Aeeommodalion for members In need and wa5 used by 24 raspi18 cases durlng tha year. Th6 second Is let lo members for $hort breaks lo gènerate Incom& lo help finance the runnln9 Costs ol both mobile homes. The fees charged are reviewed annually. The wnning costs are revlewed regulady and th8 fvlure of thè moblle homes conllnues to be reviewed. DU￿n9 the yaar 15 (2019.. 121 applicatlons for financial asslst8nce were recèived of whlch 10 12019.. 101 were approved In this year 8nd one shortly after the year ènd 8nd £10,772 12019.. £6.7541 wa$ paid In grants and donations lo memb8r8 and former rnembers or thèlT d8pendants. TNstee representation acras$ the county 18 ¢on$lantly monltored lo be abla lo Identify new cases of need. Tha impact of Covid-19 has been reeognised by the trustees. noting that Income frorn caravans h88 de￿ea￿d In Ilne wlth expe¢tsllons. howevèr the value of tt7è Inve8tm&nts h83 held 8S at thè year end d81ts. The pandemi¢ hRs affected the charfU8s 8bility to offèr rè8pSle care and In light of the additional support requlred. the charity h85 Introduced Crfsls Loans to asslsl officers durfng Ihls difflcull pertod. lo a maxlmum of £1,000 per applicant which has been w8rmly recalved. During the year the trustèes have followed the pollcy that a quorum shall be entltled to rnake 8 Grant not exceeding 5°A of thè total investment and cash assets of the fijnd, 85 published In the Annual report. Structurè* governanc8 and manag•m¢nt The fund wg3 85tabllshed under rules Bdopt8d in January 1988 as amènded on 17 March 1994. The property of the fund Is vested In trustees and th8 m8nagement b thTough the Execulive Commlliee. The fund is now worklnll to th¢ rev]sed con8llluUon adopted In 2014. The eurTerbl trust￿ are Bhown vhlhin these Inand81 slalements Induding thos¥ who have seJv¢d during the y￿r ond 8ny appolnlment and reslonalion dates As required. Membershlp Is open lo pollce officer5 of any rank se￿ng Norfolk Constabulary. The Executlve Committee ts elected by the member8. Norfolk Constabulary Benevolent Fund Trustees, annual report (continued) Year ended 31 December 2020 Flnanclal revlew Membershlp ntjmbers have Incr833ed durlng the year and subscription ratès have remalned the same. Investments are considered by the committee and cantinue to perform satisfactorily in the current dirricult economic climate. Income ID the year ended 31 December 2020 amounted to 33,07912019.. £53,727) the fall In income 15 consldered lo be a result of legacies received in 2019. Holiday home renlAI amounted lo £6.26012019'. £12,740) and fell 08 expected due lo the imp8Ct ol covi1*19 on thè closure of Kelling Heath. Expenditure in the year ended 31 Decembèr 2020 amounted lo £34.56012019.. £33,205). The net payment in the year to 31 December 2020 amounted to £7.481 12019.. net recelpt of £20,522) which has decreased Ihe balance of unièslrtcted reseNes lo £79.23412019.' £80.7151 at the year end date and remains to be arried forward. Reserves pollcy The chaFity needs reserves to gÈnerate Investment income to help finance grant èxpenditure. The Investtnents are Teviewed with the fund'5 inve5trnent advlsèrs iegularly to ensure that suffits.' Donations, legacies and grants Donations and collectlon boxes Legacies 2,340 2.523 14.406 Interest recelv8d COIF deposil account COIF fixed inlerest fund COIF prop6rty fund COIF ethical fund 22 174 355 527 23 182 372 551 Dimdènds recelved Members, subscriptions Holiday home rental 1.078 1.195 2,206 1,128 1.481 21,449 Total receipts Payments Finanoial assistance Police convalescent home out of pocket 8xpen8es Holiday home runnlng costs OPCCN Grant Legal 8nd professional fees Trustee indemnity insuranee Mlscttllaneous 10,771 188 15,318 6.664 1,602 6,7S4 18.435 5,273 1.554 291 17 Totsl payments N¢t receiptsllpaymentsi forth8 year 11,481) 20.522 Cash ftsnds at 31 Decernber 2019 Cash funds at 31 Detèmbor 2020 234 71S Norfolk Constabulary Benevolent Fund statement of a88et8 and Ilabllltles As al 31 December 2020 2020 Unrestrlctsd Funds 2019 Unrnstrf¢t•d Fund8 Cash Funds. Barclays current account COIF chad￿e¥ deposit gccounl 70,502 73,061 Totsl Cash Funds ao Inv•stmènt Assots- Valuatlon at 31 Decomb•r 2020 M & G Charffund unlls COIF Charities Flxed Inter88t Fund COIF CharltlÉs Property Fund COIF Charilles Elhlcal Fund 24,497 5,210 6,018 25,407 5,043 8,338 Totsl Inw8tsnent Assets Assats rètalned for the fuxd's <)wn U88 Holiday hom8 al Kelling Heath- Plot'45 cost Por¢h and decklng- ba18nce 51,404 51,404 .Valuatlon at 31 December 2020 Hollday horne 41 Kelllng Heath- Plot NR20 cost Valuatlon at 31 Dacembor 2020 C￿dItOrY 8nd a￿rual9 802 Total Cr•dltor* and Accruals Thege fjn8nc4al 8t8lern8nl¥ were epproved by tha tru8tee8 on.... and are 31gned on thélr b8h8lf N Davlson {Chalrl Brown IFlon Trgasurerl Trv81ee Trustee Norfolk Constabulary Benevolent Fund Independent Examiner's report to the trustees Year ended 31 December 2020 I report to the charity Iruslees on my examination of the accounts DI the charity for the year ended 31 December 2020 which are set out on the afore mentioned page5 of Ihese financial stgleffleTrts. Responslbllltles and'basls of rèport As the charity's tID51ees you are iesponsible for the preparation of the accounts in accordance with the requirements of the Charitres Act 2011 I'lhe Acl'l. I report ir> respect of my examination of thè charity's accounts carried out und2r section 145 of the Act and in carrying out my examination I havè followed all Ihé applicable Directions given by th8 Charity Commission under section 14515llbl of the Act. Independent axaminerfJ 6tatemont I have completed my exarnination. I conllrm that no material matters ha￿ corne to my attants'on in connection vAth the examinalion giving me c8usÈ lo believe th81 in any materi81 iespect.. accounting records w8rÈ not kept In respect olthe Charity as required by se¢￿'0n 130 af th& Act., or 2. Ihe accounts,do not accoTd with those records., or 3. the accounts do not comply wth the applIca￿e requirements c(>nce¥ning the fom 2nd Content of accounts sei out in the Charities (Aruunts and Reports) Regulatitsns 2008 otherthan any requirement that the accounts give 8'1iue and f8ir view which is not a malter consid8rÈd 85 part of an independent examinalion. I have no concerns and have come across no other rnallers In eonneclion with the éx8rnination to which attention should be drawn in thls rèport In order to en8ble a proper understsndlng of the accounts to b8 re8ched. L ThursloT) FCCA Ind8pendent examiner Lovewell Blake LLP F1151 Floor Suite Unil 2 Hillside Business Park Bury St Edmunds IP32 7EA