Pilgrims Hall Fellowship Limited (A Company Limited by Guarontee) Annuol Report and Financialstatements Year ended 31st Jufy 2023 Charity Registration No.. 257216 Company Registration No.. 94L￿52 Pilgrims Holl Ongor Rood Brentwood Essex CM15 9S4 14lgrirns Hall Fellowship Limited (A CompGny Limited by Guon7ntee) Annual Report ond Financial Statements Year ended 31st July 2023 Contents Pages 3 to 7 Directors, Report Page 8 Statement of Finanaal ACtI￿￿tieS Pa8e 9 Balan￿ Sheet Pages 10 to 16 Notes to Financial Statements Page 17 Independent Examiner's Report on the Accounts AnnuolReportundFinonciolStotenxnts Yeor Ended 31stJuty2023 Page 2 Igrims Hall Fellowship Limited (A Company Limited by Guorontee) Report of the Dirertors Year ended 31st July 2023 Legal ondAdministrative Informotion Goveming Document lthorandum & Articlesof Kwciation incorporated on 7th Cktober 1968 Legal St(rtus Incorporated Trust Company Number 940052 OHrity N￿Trber 257216 Council of Man(tyemert Suzanne Cousins Barbaravcummins Stephen Dodg50n Mark Galliers Jimmy Mi115 Mar8aret Pearson Registered Office Pilgrims Hall. Ongar Road. Brentwood, Essex, CM15 9S4 Pninary Bankers Barclays Bank Plc. 75. Hi8h Street, BrentW￿d. Essex. CM14 4RP Independent Examiner Independent Examiners Ltd. Unit 2, The Broadbridge Business Centre, Delling Lane, Bosham. P018 8NF Company law requiresthe directorsto preparefinancial statementsfor &ch financial year which givea true and fair view of the state of atrair5 of thecompany and of the profit or lo&sof the company during that period. In preparingthose financial 5taternent5 the directorsare required to= {il select 5Llitable accounting policEs and then apply them conSist￿tlY. lill make judgements and estimates that are reasonable and prudent, lili) prepare financial statements on a going concern basis unle55 it is inappropriateto presumethat thecompany will stay in businv)s, liv} state whether applicable acounting standardsand statements of recommend8J practice have been followed subjLrt to material departures disclosd and explained in thefinancial statement. Thedirector5 are responsible for keeping proper accountin8 records which discl(Ee with reasonable accuracy at any timethe financial position of the company and to enable them to ensure that the financial statementscomply with the Companies Act 2006. They are also respon￿blefor Safeguarding theassets of the company and hencefor taking reasonable Steps for the prevention and detection of fraud and other irre8ularities. In preparing this report the directors have taken advantage of special provisions of the CompaniesP£t 2006 relating to small companies. The directorsare a150 re5ponsiblefor thecontent of the Report of the Directors. The responsibility of the independent examinw in relation to the Dir￿tOrS, Report 15 limited to examining- the report and ensuringthat on the foce of the report, there are no inconsistencies with the figures disclosed in thefinancial statement& AnnuolReport ond Finonctolstuitry?￿ts YearEnded31stJuty2023 Page 3 Igrims Hall Fellowship Limited (A Compony Limited by Guomntee) Report of the Directors Year ended 31st July 2023 Intmductlon The following isthe Annual Report of the Tru5ttts of Pilgrims Hall fellowship Limited for thefinancial year ending 31StJuly 2023. Pilgrims Hall isa Christian ministryand retr&* centre based in a regency period house situated in 19 acres of grounds, located near Brentwood. Essex. It is owned in trust by a charitable company- Pll8rims Hall Fellowship Limited -and operated by a community of Christlanscompr￿in8 theTrustees, a team that reside5 at the Hall {responsible for theday-to4ay operation5 of Pilgrims Hall) and volunteer& Choritobleob ects In summary, the objectivesof Pilgrims Hall areto: - facilitate Christian discipleship by providing Christian ministry throu8h a programme of activities, Includlng worship, teachin& bble study. conferences. swninars, retreats, etc.; and - make the buildings and land available for use by Christians, churchesand Christian organisations, etc. V151on Statement God'sword forGod'sworld- Proclaimin& Teachin& LivingtheTruth Mlsslon Statement Pilgrims Hall is a Christian minlstry and retrtst centre whose heart is to serve and support Christians, churches and Christian organisations by being a placewhere= the Bible, as theauthoritativeword of God. is foundational - theGospel of the Lord Jesuschrist is proclaimed - Christian mlnistry isoffered through: Bibleteachlngand study - Seminars Prayer Discipling Pastoral Care Fellowship to a￿St Christiansto 8row in the Faith brin&n8 forgiven￿, healin& restoration and wholene55 in an oasis of peace and refiige - the premises and grounds may be hired for meetings Away Days Christian activities, etc. roomsare available for personal day and overnight retreats - Chrisiian books. 8ifts cardsand materials are available for purchase from our We115pring Bookshop - people can meet for refreshments in a Christian environment in our Rendezvous Tea Room The Board o Trustees The Board of Trustees is responsible for overstt¥Dg the life and work of Pilgrims Hall. Amongst other things, theTrustees ensure that Pilgrirns Hall fv1fi1s it5 charitableobjectsand provides public benefit. The Trustees met as a Board &ich month throughout theyear to fulfil their responsibilitie& continued...-... ArynuulReportund Finunciolstotements YeorEnded315tJuly2023 Page 4 Igrims Hall Fellowship Limited (A Comwny Limited by Guart7ntee) Report of the Directors (continued) Year ended 31st July 2023 Steve Dodgson was re-appointed Chairman of Trustee> Suzanne Cousins and Margaret Pearson were re- appointed asTrustees for a fvrther thrtryear temi ofoffice. The Trustees held an Annual Ga)eral Meeting in November 2022 to which friends and users of Pilgrims Hall were invited to attend. The 2021122 Annual Report and Accountswere presented and approv￿ at the meeting. These formed the basis to publicly account for the lifeand ministry of Piulgrims Hall and the fvlfilment of its charitableobjective5 to those prvJent at themeeting. The Trustees are mindful of the need to demonstrate public benefit which accrue5from the life and work of Pilgrims Hall. Pilgrims Hall advertises. princpalty through the charitrlswebsite, the availability of its pro8rammes and facilities, in order to reach as many people as posgblewho may benefit from them. In the main, the beneficiaries are individual Christians. churthes and Christian organisatio1￿ TheTrust*S seek to gather feedback on an on-going basisfrom those who use thefacilitiesto help judge the benefits. During the year, a full range of ministry and activity was undertaken. This brought opportunity for spirit￿1 growth, discipleship and pastoral careto help Christians in their well-bein& faith and relationship with Jesus Chrlst. It was clear from feedback at theAnnual General Meeting and receivoj throughout the year that individua15, churc￿$ and Christian or8anisation$8ained Spirit￿llY and pastorally as a result of being able to use thefrdcilities of Pilgrims Hall and/or participate in its miThstry and programmesand. thereby, fulfil the charitable objects of Pilgrims Hall inclulin8 the aim of b￿nga place that brings peace. refu8e, healin& wholeness and restoration. During 2021122, new Vision and Mission Statements (reproduced above) were adopted followin8 a strategic review which also identified issue5to be addressed in 2022123 asfollows: . humun resources- the need to recrult peopleto serve. particularly In volunteer roles - leodership-the need to appoint a leader of the Resident Team - ministry-the need to maximisethe use of Pilgrims Hall by attracting ne4V people, churchesand Christian organisations who may benefit from its ministry and tscilities -finonciol-the need to reduce the deficit between incomeand e¥penditure Progress on each of these is reported below. During 2022123, a programme of ministry wascarried out incluthng. eight-week Bible study series on the book of Isaiah (for thefirst timeled remotely, through Zoom technology. by Ariel Berkowitz from Isradl - fiv?week Biblestudyon Cov￿ant Relationship - one day Bible study on the book of Ruth - weekly Bible studieson the booksof Gene￿5 and Exodus underthe banner of "Foundations Explored" continued....... nuol Report ond financiulstotemynts YeurEnded 31stJufy2023 Page 5 Igrims Hall FelI0v￿hIp Limited (A Company limited by Guarantee) Report of the Directors (continued) Year ended 31st July 2023 - monthly Led Quiet Days - day5eminar on understandingand reachingjehovah'switnwes and Mormonsled by Tony Brown of the Reachout Trust. Throughout theyear, Pilgrlms Hall hosted- - Christians stayingas retreat guests for personal prayer. Biblestudy, worship, m￿ltatIOn etc. - Churche5 and Christian organi5ationswho us8J the premises for meetings and Social events Chrlstians renting apartmffit accommodation. The Wellsprin8 Bookshop was open for peopleto purchasechristian books. magazines, CDIDVDS, cards, gifts etc. The Rendezvou5 Tea Room operated each Tuesday throughout the year except over the Christmas and Easter holiday periods and the Month of Augus1. During Au8USt, cream teas were served each Sunday afternoon. Throughout the year, many people attended the ministry programmes. stayed for personal retreats. purchased books. cards and other items from the Wellspring bookshop and camefor refreshments at the Rendezvous Tea Room and cream teas. All these activities provided opport￿lty for people to meet together In a Christian environment lo study theword of God. fellowship with other Christians, re¢￿ve pastoral care and grow spiritually. However, there remains scope for the resources of Pilgrlms Hall to be utlllsed morefully and, to that end. work was started to create a database of churches and Christian organisationswithin Essex and the east 5ideof Greater London with a view to bein8 more proactive in publicisin8 Pi18r¥rts Hall and tar8etin8 it to thoseto whom it may be of benefit. rblshment ondReno**lons Pi18rims Hall is a Grade 2 listed 18th century building which reQUi￿S constant work to malntaln the fabric and inte8rity of the building. Work wascompleted during the year to refvrbish parts of the Hall, including renovatin8 an apartment which was subsequently let on a short term basisto a Christian in need of accommodation. Furtherwork is needed to upgrade￿rne bedroomswith en suite bathroomsand, more importantly, roof repairs are required on the main building and Stable block. Thereare insufficient fundsto undertake this work so theTrustees agreed to launch an appeal for funds from external parties which will commencein theAutumn of 2023. Flnonce During the year, total incomeamounted to clrca £I￿,(￿0.3n increase of circa£22,0ill over the previous vear. This came about largdythrough the receipt of higher individual giftsand donations and, in consequence, Gift ￿d, as wdl as from re￿t% ministryincome i.e. retreats conferenceand ground hire bookings, *minar5, Bible study courses etc. and the Wellspring bookshop. Total expenditure amounted to circa £117,000, a reductionof circa £14AIOO from the pre4ious year. The cost of staff allowances rose but spending on energy reduced despitethe general rise in electricityand gas prices, and also capital e¥penditure declined. Al this meant that therewas a reduction in the deficit which was circa £17.OLD,as compared with circa E54.0(Dtheprerfiousyear. Thedeficitwasfinanced from the general fund. continued....... AnnuolReptsrt ond FinanciolStotem8Jts YeorEnded 31stJufy2023 Page6 rirns Hall Fellowship Llmited (A Company Limited by Guarontee) Re￿rt of the Directors (continued) Year ended 31st July 2023 A Bud8et for 2023124 will be set with theaim of fvrther reducingthedeficlt but this will largely be dependent upon increasing income because the ability to reduceexpenditure is highly constrained since m05t costs are fixed. necessary or legal. Capital expenditure will neèj to be financed from monie5 raised through an appeal. Pollcies The Trustees revlewed and updated/revised policies and practices as necessary and appropriate to ensure they remain current. Safeguarding policy and practice was rerfiew8J and resulted in the production of a ntTh4V policy and practice document. SimikTly. a new human resources policy was produc&J which codhles practice in a sin8le document. In linewith policies and practice% trainin8 wascarried out on food safety and first aid: safr8uardin8 tr*ning is planned for later In 2023. Per50nnthl Towards the end of the year. John and Val Coulthard si8nalled their intentlo) of retiring having seNed as part of the Resident Team for over nineteen years.. therf will step down at the end of October 2023. Durln8 the year, the Trustees decided to seek a 1th￿er of the Resident Team and produced documentation includin8 a job and person specification: the role will be advertised durlng Autumn 2023with the aim of appointin8a leader by Easter 2024. Rita Constable. who volunteered in the RendeT4ousTea Room for manv years. went to be wlth the Lord: theTrustees and Resident Team are indebted for her faithful and cheerful service. In the latter part of theyear, volunteerscame fonvard to a$5iSt with 8ardeningand started Much needed work to clear and improvethe sunken garden. Next Rnanclal Year Lookin8 fonvard to the 202314 financial y&r. theTrustees will be particularlyfocusin8 on: rLxrultln8 3 leader - carryin8OUtan appeal for fundsto undertake workson the propffty launchin8 a publiclty campaignto ralse awareness of Pilgrims Hall in the Christian cornft￿nty. reclotlon The Trustees are indebted to theResident Tearn - Johnand Val Coulthard. Garryand Katariina Newcome. Sean and Kayleigh Maguire. Shirlw Willis-and thevolunteers for their work in undertakingthe day-to-day operations of Pilgrims Hall. TheTrustees are grateful to them for iht¥r faithfulne$5 and dedication ovff the Past year in support of the aimsof thecharity. The Trust*s are also thankhjl to God for hisfaithfulness and providence in meeting the netsjs of Pi18rims Hall which enabled its lifeand ministryto contirne. l approve the attached statement of financial activities and balance sheet for the year ended 31st July 2023, and confirm that I have M￿leaVaIlableall information necessary for ils preparation. Stephen Dod8son Chalrman (on beholfof theBoord ofDirectorsJ Directors.. SU￿nne C￿sIn* Bafbwa Cumrnlns Mark G•lller& Jlmmymllls Marzwet Pe¥50n continued..... . AnnuolReportond $￿on(All&ote￿entr YeurEndal 31stJuty2023 PaBe7 Pilgrims Hall Fellowship Limited (A Company Limited by Guarantee) Statement of Financial Activities Year ended 31st July 2023 (Incorporating Income ond Expenditure Account) Unrestricted Funds Notes 2022123 2021/22 Income from Generated Funds Donationsand Le8acies 30 28.609 14514 Income from Charitable ktivities 3b 70.986 63201 Incomefrom Inveslments 3c 185 16 Otherln¢ome 3d 557 48 Total Income 100,337 77.779 EKpendlture on Charltable Actl¥ltles 40 117,119 131*77 Totsl Expendlture 117,119 131,877 Totsl Incomi￿(oUt801￿) Resources 116,782} f54.098) Total Funds Brought Forward 6,189,280 6243J78 Total Funds Carried Forward 6,172,498 6,189280 Movements on all reserves and all recognised gains and105sesare shown above. All of the organisation'soperations are classed ascontinuin8. The noteson pages 11 to 17 form partofthesefinancial statement> AonualReportond Fin0nc￿lStOteMWIts YeorEnded 31stJuly2023 Page 8 **Pilgrims Hall Fellowship Limited** _(A Company Limited by Guarantee)_ ## _**.Balance Sheet as at 31st July 2023**_ _Unrestricted Funds_ ||_Notes_|**31st July 2023**|**_31stlu/y 2022_**| |---|---|---|---| |||**£**|**£**| |**Fixed Assets**|||| |Tangible Assets|_2_|**6,127,948**|**_6,128,971_**| |**Current Assets**|||| |Debtors|_5_|1,294|_1,036_| |Cash at bank and in hand|7|43,976|_59,973_| |**Total Current Assets**||45,270|_61,009_| |Creditors_(amounts falling due within one year)_|_6_|720|_700_| |**Net Current Assets**||44,550|_60,309_| |**Total Net Assets**||6,172,498|_6,189,280_| |**Funds of the Charity**|||| |General Funds||6,172,498|_6,189,280_| |Restricted Funds|||| |**Total Funds**||6,172,498|_6,189,280_| The directors are satisfied that for the year ended on the 31st July 2023 the charitable company was entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that no member or members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act. However, in accordance with section 145 of the Charities Act 2011, the accounts have been examined by an Independent Examiner whose report appears on page 17. The directors acknowledge their responsibility for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime and in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (Charities �ORP (FRS102))" effective 1st January 2015. The directors acknowledge their responsibility for ensuring that the company keeps proper accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit and loss for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to.accounts, so far as applicable to the company. ## **Approved by the Board of Directors on 09 April 2024** _Signed on behalf of the Board of Directors by Stephen Dodgson_ Pilgrims Hall Fellowship Limited -Company Registration Number: 940052 _Annual Report and Financial Statements Year Ended 31stJuly 2023_ Page 9 Pilgrims Hall Fellowship Limited (A Company bmited by Guaronteej Notes to the Financial Strtements Year ended 31st July 2023 Unrestricted Funds l. Accountlng Policle8 Incoming Resources Recognition of Incoming Resources These are included in the Statement of Financial h£tivities ISOFAI when: i)the Charity becomes entitl8J to the income,. ill it is more likdy than not theTrust*s will receive the resource: iiil the monetary value can be measured with sufficient reliability. Incoming resources with reloted expenditure Where incoming resources have related expenditure laswith Seminar or course income) the incoming resource and related expenditure are reported gross in theSOF Gronts and Donotions Grants and donations are only included in theSOFA when the8eneral income recognition criteria are met 15.10 to 5.12 FRS102 SORP). Taxreclaims on Donations ond Gifts Incoming resourcesfrom tax reclaims areincluded in the SOFAat thesametime asthe8ift to which Ihey relate. Controctuol Incomeond Performance Related Grant5 These are only included in the SOFA once the relat&J goods or servlces have been delivered. Legocies Le8acies are included in the SOFAwhen recelpt isprobable. that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditionsattached to the legacy areeither within thecontyrol of the charity or have been met. Giftsin Kind Gifts in kind are accounted for at a reasonable estimateof their value to the charity or the amount actually realised. Gifts in kind for saleor distribution are included in the accounts asgifts only when sold or distributed by the Charitv. Donated Services and Facilities These areonly included in in¢omin8 resources (with an equivalent amount in re50urce5 expendedl where the benefit to thecharity is reasonablyquantifiable, measurable and material. Thevalue placed on these resources Istheestimated valueto thecharity. Volunteer Help The vèlueof any volunteer help received is not included in theaccounts but isdexribed in theTrustees' annual report. Investment Income This is included in theaccounts when received. Investment GoinsondLosses Thi5 includes anygain or10s5 On thesale of investmentsand anygain or loss rewlting from revaluing investment5 to market valueat the end of theyear. Funds Unrestricted General funds represent thefvndsof thecharity that are not subject to any restrictions regardingther use. Designated funds are also unrestrirted. R&ricted funds areto be used in accordance with their terms of trust. AnnuolReportoftdFAnunclolStQten￿ts YeurEnded31stJuly2023 Pa8e 10 Pilgrims Hall Fellowship Limited (A Company Limited by Guon7ntee) Notes to the Financial Statements (continued) Year ended 31st July 2023 Unrestrirted Funds l. Accounting Pdicies (continued) Expenditure and Liabilities Liability R￿OgnitIon Liabilities are reco8nised as soon asthere is a legal or constructiveobligation committing thecharity to pay out resources. Governance Costs Includes costs of the preparation and examination of statutory accounts thecosis of Trustees, meetings and cost of any legal adviceto Trustees on governanceor constitutional matter Chonges in Accounting Policiesond PreviousAccount5 There has been no changeto theaccounting policies (variation rules and methods of accounting) since last year. and no changes to the prelious accoLbnts. GrontS Wlth Performance Conditions Wherethe Charity gives a grant with conditionsfor its payment bein8 a specific level of service or output to be provided, such grantsareonly reco8nised in the SOFA once the recipient of the grant has provided the specified serviceor output. Grants Poyable wlthout Performonceconditions The5eareonly rÉrognised in theaccountswhen acommitment hasbeen madeand thereareno conditlonsto be met rdatingto a grant which remains in control of thecharity. Assets Tangible flxed assetsfor use by thecharlty. These are capitalised if they can be used for more than oneyear and cost at least £500. They arevalued at cost, or if gifted. at thevalue to the Charity on receipt. Depreciation is calculated at a rateto writeoff the cost of tanglble fixed assets on a straight line basis over their estimated useful live5. The rates applied per annum are as follows: Estate Equipment 20% reducing balance Catering & Office Equipment 20% reducing balance Furniture and Fittings IO% reducin8 balance No depreclation is charged to freehold property asthe property is maintained to such a standard the estimated residual value is not lessthan cost. Ofvtting There has been no offsetting of assetsand liabiliti4 or incorneand expenses, unless required or permitted bytheFRS 102 SORPorFRSIO2. Basi5 of Preparation Pllgrims Hall Christian Fellowship meetsthedefinition of a public benefit entity under FRS102. The financial statements have b&n prepared on the historical cost basis of accounting in accordance with the CharitiesAct 2011 and in accordance with applicable accounting standards. In preparing thefinancial statements the Charity follows the provisions of kcountingand Reporting by Charities Statement of Recommended Practice applicabSe to charitiespreparing their accounts in accordance with the Financial Reporting standard applicable in the UK and the Republic of Ireland IFRS1021- effective 1st January 2015. Preparotion of the accounts is on a going concern ba&s. TheTrust are of the view the level of reserves will sUPPOrt the charitygoin8 forward. AnnualReportond FinoncwlStoteffKnts YearEnded31stJuly2022 Page 11 Igrims Hall Fello%¥ship Limited (A Company Limited by Guorontee) Notes to the Financial Statements (continued) Year ended 31st July 2023 Unrestricted Fund5 2. Tangible Flxed Assets OffKe & Cateri EquiFrfnent Property& £quiprnent Estate Equipment Furni￿￿ & Fittir¥s F￿eh0kl Property Total C05t at 1st August 2022 Additions Cost at 31st J uly 2023 13,478 800 14.27 4.318 24.677 6,115.000 6.157,473 800 Depreciation at 1st August 2022 Charge this period Depreciation at 31st July 2023 11.138 469 11.607 3.148 234 3.382 14.216 1.120 15,336 28.502 1,823 30,325 Net Book Value 31st July 2023 NetBook Volue 31stJuty2022 2.671 936 9,341 10.461 6.115.000 6J15,Q 6,127,948 6,128,971 1,170 No annual commitments under non