**Pilgrims Hall Fellowship Limited** _(A Company Limited by Guarantee)_ # _**Annual Report and Financial Statements Year ended 31st July 2021**_ _Charity Registration No: 257216 Company Registration No: 940052_ _Pilgrims Hall Ongar Road Brentwood Essex CM15 9SA_ **Pilgrims Hall Fellowship Limited** _(A Company Limited by Guarantee)_ _**Annual Report and Financial Statements Year ended 31st July 2021**_ ## _**Contents**_ |Pages 3 to 7|Directors' Report| |---|---| |Page 8|Statement of Financial Activities| |Page 9|Balance Sheet| |Pages 10 to 16|Notes to Financial Statements| |Page 17|Independent Examiner's Report on the Accounts| _Annual Report and Financial Statements Year Ended 31st July 2021_ Page 2 **Pilgrims Hall Fellowship Limited** _(A Company Limited by Guarantee)_ ## _**Report of the Directors Year ended 31st July 2021**_ ## _**Legal and Administrative Information**_ ## **Governing Document** Memorandum and Articles of Association incorporated on 7th October 1968 ## **Legal Status** Incorporated Trust ## **Company Number** 940052 **Charity Number** 257216 **Council of Management** James Mills Graham Bridger Suzanne Cousins Barbara V Cummins Margaret Pearson David Paul Stephen Dodgson Pilgrims Hall, Ongar Road, Pilgrims Hatch, Brentwood, Essex CM15 9SA Barclays Bank Plc 75, High Street, Brentwood, Essex CM14 4RP Independent Examiners Ltd Unit 2, The Broadbridge Business Centre, Delling Lane, Bosham PO18 8NF ## **Registered Office** ## **Primary Bankers** ## **Independent Examiner** _Annual Report and Financial Statements Year Ended 31st July 2021_ Page 3 **Pilgrims Hall Fellowship Limited** _(A Company Limited by Guarantee)_ ## _**Report of the Directors Year ended 31st July 2021**_ The Trustees, who are also directors for the purpose of Company law, have pleasure in presenting their report and financial statements for the year ended 31st July 2021. The Trustees have adopted the provisions of Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting standard applicable in the UK and the Republic of Ireland (FRS102) -effective 1st January 2015. ## _**Charitable objects**_ Pilgrims Hall is a regency period house set in 19 acres of land and located in Brentwood, Essex. It is owned in trust by a charitable company -Pilgrims Hall Fellowship Ltd -and operated by a community of Christians comprising the Trustees, a team who reside at the Hall and volunteers. The objectives of Pilgrims Hall are to: - facilitate Christian discipleship by providing Christian ministry through a programme of activities, including worship, teaching, Bible study, conferences, seminars, retreats etc.; and - make available the use of its land, buildings and facilities to Christians, churches and Christia organisations etc. The ministry programmes and the ability to use the estate facilities are publicly advertised on the Charity’s website. ## _**The Board of Trustees**_ The Board of Trustees is responsiblefor overseeing the life and work of Pilgrims Hall carried out by the Resident Team and volunteers. Amongst other things, theTrustees ensure that Pilgrims Hall fulfils its charitable objects and provides public benefit. The Trustees met as a Board throughout the year to fulfil its responsibilities. Some of the meetings were conducted remotely via Zoom technology because of the inability to meet in person as a result of the lockdown measures imposed by the Government to manage the Covid 19 pandemic. During the year, Steve Dodgson was appointed Deputy Chairman of Trustees. In the absence of a Resident Team Leader, Graham Bridger continued to act as Chairman of Trustees and Leader of the Leadership Sub-Group, the bridge between the Trustees and the Resident Team. However, latterly, the Trustees decided that the two roles should be separated. To that end, a Governance Statement was produced to clarify the respective roles of the Trustees and Resident Team Leader. A Team Leader Job Specification was also produced setting out responsibilities and accountability to the Trustees with the aim of recruiting, in due course, a suitable person who matches the requirements of the role. At the end of the financial year Graham Bridger signalled his intention to step down as Chairman and Trustee in the Autumn of 2021 for reasons of health, family commitments and to make time for his involvement in other ministries. The Trustees will seek to appoint a new Chairman at the Annual General Meeting in November 2021. ## _**Activities**_ As in 2019/20, the activities of Pilgrims Hall were adversely affected by the Covid 19 crisis. The Hall had to be closed to the public for extended periods of time in respect of indoor activities as a result of the _continued …...._ _Annual Report and Financial Statements Year Ended 31st July 2021_ Page 4 **Pilgrims Hall Fellowship Limited** _(A Company Limited by Guarantee)_ ## _**Report of the Directors** (continued)_ _**Year ended 31st July 2021**_ ## _**Activities** (continued)_ Government’s lockdown measures. The ministry programme was the main casualty as seminars, conferences, Bible Studies, etc. had to be cancelled and, as a consequence, for most of the year none of these could be undertaken. However, at the beginning of the financial year, the Hall was able to open for a short period which provided the opportunity to serve cream teas each Sunday in August which proved which proved popular as people were able to fellowship together for the first time after a long period of lockdown. Later, when the Government liberalised its restrictions, a weekday Alfesco Café was opened which served food outside that also enabled people to meet together. As soon as the Government lifted restrictions on indoor activities, the Rendezvous Café resumed and the bookshop reopened for business. Later, the Hall reopened for retreat guests. Throughout the year, the grounds were used by a number of local churches to hold services and social events as they were unable to meet indoors. During this time, all necessary measures to help prevent the spread of Covid 19 were taken in line with government mandates and regulations. ## _**Public benefit**_ The Trustees are mindful of the need to demonstrate public benefit from the life and work of Pilgrims Hall. In the main, the beneficiaries are individual Christians, churches and Christian organisations. Plainly, the Covid19 crisis affected the ability to serve the Christian community as effectively as might otherwise have been the case. Nevertheless, individuals, churches and other organisations benefited from being able to experience fellowship, which was especially welcome against the backdrop of being unable to meet for long periods of time. Moreover, people were supported through pastoral and spiritual engagement. Those people who stayed at the Hall for retreats had the opportunity for personal meditation, prayer, Bible study, etc. in a private Christian setting. The grounds were used by churches for outdoor services that facilitated corporate Christian worship for their congregations which would otherwise not have happened. All the activities brought opportunity for pastoral care and discipleship to help Christians in their well-being, faith and relationship with Jesus Christ and, thereby, fulfil an aim of Pilgrims Hall mission, namely to bring peace, refuge, healing, wholeness and restoration. Commendations and feedback received from users all attested to the benefits obtained from their association with Pilgrims Hall. ## _**Refurbishment and renovations**_ Although for much of the year normal activities had to be suspended, it provided an opportunity to carry out much needed repairs and refurbishment which was financed by way of bequests. Retreat guest rooms were redecorated and upgraded to include en-suite bathrooms. Also, work was undertaken to renovate a self-contained flat in the main building for use by those needing longer term temporary accommodation. The heating system in the Gate House was also upgraded. All this work was more easily undertaken while the Hall was not in use and represents an investment in the fabric of the building for future ministry. ## _**Finance**_ The ongoing Lockdown measures continued to impact upon the Charity’s finances. While income from gifts and donations held up during the year, the ability to generate operational income from ministry (conferences, seminars/courses, retreats, Rendezvous café, bookshop sales, etc.) was constrained because of the need to close Pilgrims Hall for extended periods of time. Moreover, the ability to reduce expenditure was limited given the high proportion of fixed costs, allied with expenses associated with the maintenance of an older listed property and estate. At the end of the year, there was an operational deficit of almost £40,000. The Charity was eligible to receive financial support made available by the Government to help address the effects of the Covid19 crisis and successfully accessed grants totalling circa £15,000 which _continued …...._ _Annual Report and Financial Statements Year Ended 31st July 2021_ Page 5 **Pilgrims Hall Fellowship Limited** _(A Company Limited by Guarantee)_ ## _**Report of the Directors** (continued)_ _**Year ended 31st July 2021**_ ## _**Finance** (continued)_ helped ameliorate the effects of not being able to operate normally and reduce the deficit. The balance of the deficit was financed from legacy income which amounted to almost £160,000. The challenge going forward will be to align day-to-day income and expenditure and not rely on one-off legacy income, against a background of an expected expansion in the Resident Team in 2021/22 and, therefore, a consequential increase in expenditure and also there being no further Government measures which may impair the ability to carry out activities. ## _**Reserves**_ The Covid 19 crisis highlighted the vulnerability of Pilgrims Hall to unexpected loss of income. During the year, a Reserve policy was established which sets out the basis upon which the Reserves are created, maintained and accessed. The unpredictability of the future course of the Covid crisis made it difficult to set a level of reserves that might fully insulate the Charity from any potential financial impact without, in the meantime, detrimentally impairing activities. A Reserve of £20,000 was established which strikes a balance between being prudential but not depriving day-to-day operations of financial resources. This should provide a sufficient cushion to meet emergency unplanned/unforeseen expenditures and if the solvency of the Charity comes under threat ensure funds are available to meet costs that would be necessarily be incurred to sell assets and/or wind it up. ## _**Risk Management**_ A new Risk Management policy was produced which codifies key risks and establishes a framework to help inform practice in managing and mitigating risk. The Trustees examined key risks by reviewing policies, and ensured they remained current and appropriate and addressed relevant risk issues. The annual risk review highlighted potential vulnerabilities in the management of the Charity’s finances related to key person risk, which led to measures being taken to address a potential loss of key personnel. Measures were also taken to strengthen fire risk management. ## _**Policies**_ The Trustees continued to ensure that policies were up-to-date. The Trustees produced new policy documents covering finance, risk management and the use of Pilgrims Hall by outside parties. Other polices covering data management and protection, complaints, and conflicts of interest were revised and updated. An Ethos Statement was produced that sets out the Biblical ethos of Pilgrims Hall and the Christian community which operates the Charity. The Statement of Faith was revised to include an addition related to human sexuality. A Statement of Pilgrims Hall scriptural understanding of Jesus’ Return was produced to underpin the ministry vision of ‘Preparing for Jesus’ Return. ## _**Personnel**_ Towards the end of the year, the Charity was approached by Sean & Kayleigh Maguire to join the Resident Team having felt God’s call upon them to serve in the life and ministry of Pilgrims Hall. Following a series of interviews and prayer, they were formally appointed to the Resident Team and are expected to start in November 2021. Their addition to the Resident Team will provide much needed human resource to run day-to-day operations. Paul and Wendy Farrant who have volunteered at the Hall for many years signalled that they would be moving away to the West Country; their contribution to Pilgrims Hall has been highly valued and they will be missed. _continued …...._ _Annual Report and Financial Statements Year Ended 31st July 2021_ Page 6 PS*rims Hall Fellowship Limited (A Company Limited by Gu(3rantee) Report of the Dirertors (continued) Year ended 31st July 2021 Next Financiol Yeur Lookingforward to the 2021122 financial year. theTrustee5wiII befocussingon: rEwivingthe ministry programme increa&ng operational income to match expenditure maintaining and improvingfacilit - appointinga new Chairman - recruiting new trusteesand volunteers - devdopinga strategy for the mediumllongterm 9J5tainabilityof Pilgrims Hall reciation The Resident Team- John and Val Coulthard. Garryand Litariina Ne4vcomb¢ Shirl￿Will1S-9jPported by many volunteersare the backboneof the operationsof Pilgrims Hall. Whilethe inabilityto operate normally forpartsofthe year was frustratin& much workwasundertakento improvethepropertywhich meant the demands on theTeam remainLYl constant and whw activities were resum￿1 there was additional work to apply Covid 19 pr￿entIOnMe3￿re* The Trustees are indebted to them and the volunteers who have shown ddication and commitment over the past year in support of the aims of the Charity. Last but not least. IheTrustees are thankful to God for his frdithfulness and providence in M￿ling the neLxls of Pilgrims Hall which enabled its lifeand miniskryto contiwe. Statemento Directors, r nsibilities "Company law requiresthe directors to prepare financial staternentsfor e4Kh financial year which givea trueand fairview of the state of affairs of the company and of the profit or loss of the company during that period. In preparing thosefinancial statements the directors are required to= lil select suitable accounting policiesand then apply them con%stently, li1} make judgements and estimates that are reasonable and prudent. {iiil preparefinancial statements on a going concern basis unless it is inappropriateto presume that thecompany will stay in business livl state whether applicableacounting standardsand statementsof recommended practice have been followed subject to material departures di￿lOSed and explained in the financial statement. The directofsare re5pon5iblefor keeping propu accounting recordswhich disclose with reasonable accuracy at any time theffinancial position of thecompany and to enablethem to ensure that the financial statements comply with theCompaniesAct 2006. They arealw responsiblefor safeguarding the a55ets of the company and hence fortaking reasonable steps for the prevention and detection of fraud and other irregularitie& In preparing this report thed1r￿torS haVetak￿ advantage of special provisions of the Companies Act 2006 relatingto ynall compani& The directorsarealso responsiblefor theconterbt of the Report of the Directorsand the responMbility of the independent examiner in relation to the Directors, Report is limited to exanining the report and ensuring that on the face of the report, there are no incon&stencieswith thefiguresdisclosed in thefinancial statemen1& I approvethe attached statement of fiTtancial activities and balance theet for theyear end￿ 31st July 2021. and confirm that I have made available all information ftecwary for itspreparation. EDWV Stephen Dodgson Date- Direttor {on beholfoftheBoardof Directors) 2I14)202 AnnLtolReportond FinoncitilStoremo>ts YwrEnded 31stJuty2021 Pa8e 7 **Pilgrims Hall Fellowship Limited** _(A Company Limited by Guarantee)_ ## _**Statement of Financial Activities Year ended 31st July 2021**_ _(Incorporating Income and Expenditure Account)_ _Unrestricted Funds_ |_Notes_
**Income**
**Income from Generated Funds**
Donations and Legacies
_3a_
Income from Charitable Activities
_3b_
Income from Investments
_3c_
**Other Income**
_3d_
**Total Income**
**Expenditure**
**Expenditure on Charitable Activities**
_4a_
**Total Expenditure**
**Total Incoming/(Outgoing) Resources**
**Total Funds Brought Forward**
**Total Funds Carried Forward**|**2020/21**
**£**
178,775
23,706
12
15,459
217,952
127,916
127,916
90,036
6,153,342
6,243,378|**_2019/20_**
**£**
_39,170_
_29,261_
_55_
_25,010_| |---|---|---| |||_93,496_| |||_90,344_| |||_90,344_| |||_3,152_
_6,150,190_| |||_6,153,342_| Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing. The notes on pages 10 to 16 form part of these financial statements. _Annual Report and Financial Statements Year Ended 31st July 2021_ Page 8 Igrirrs Hall Fellowship Limited (A Conwony Limited by Guorontee) Balance Sheet as at 31st July 2021 Unrestricted Funds Notes 31st July 2021 31stA* 2020 Fixed Assets Tan8ible Assets 6.131.010 4127.013 nt Assets Debtors Cash at bank and in hand 355 112.713 261 26.668 Total Current Assets 113.068 26329 Cre(litors {omountsfolltyJg due wfthin one ￿Or) 700 Net Current Assets 112.368 26329 Totsl Net Assets 6.243.378 6.153J42 Funds of the Charity General Funds Restricted Funds 6.243.378 6.153J42 Total Funds 6,243.378 6.153J42 The direct￿ are satisfied that￿￿theyearer￿kn1 onthe 3ts1Juty 2021 the tha11tsb￿ company was entitled to exemption from the requiremÈntto otrtatn an audrt underseciKfft477 of ￿ Compan*sAtt 2{￿ aNI that no memteror membeTS have YequiFedthe (xxnpany tt) obtrin an authtof its accounts Year￿ que5tw)n in aCc¢)rdan￿ with Sertic￿ 476 ofthe ACL However. in accordarte with secti(￿ 145 Of￿ (hafibes Art 2011, the accounts have been examined by an In(*￿ThJent Examiwwh05e appears￿ page 17. The directr￿ a(*nowledge ther respcwsknifrty fortOm￿ry withthe re(yJirEments ofthe C£mpan*s A¢t 2rxJ6 with ￿5[￿ctt0 acujuntiru re(LYd5 a￿lthe FwaTrt*Jn of actourts. The a(￿￿nts have been prepared in3ccorda￿e 7fvrith ttE Part IS ofthecomparries Aa 2LW app1Kab￿ to companies sut¥ect to the smau c￿paneS regime aTrJ in ac£ordarKe Finan(ial RewKtw Standard appIl￿ble in the LIK aThY RewNic of I￿￿nd Icharilies SORP IFPS10211- effeclNe I5tJar￿ry 2015. The directth5 a£know￿dge the￿ resFMxtsthiltty forensurre thal ttE ccmnparry keeps PID￿rat(￿￿￿tirQ re(L￿5 which ajmpty wtth 5ethon 386 of ￿ Art andf￿ txeparinE financial ststemert% whith gwe a true andfa view ofthe stste of affairs of tsu#))pany as at the end orthe finarKi3lyearaNI of its wrftand k)ss forlhe financial yearin accordan￿ with the rer•twements of$e￿￿￿￿ 394 and 395 whmh otherwise c(*nth wtth the ￿qUirements of the Compan6es Act resati￿ t0acc￿rrt5, so faras ap￿Calle to the company. Approved bythe Board ofDiTertor50n8th November2021 Signed on beholfof the Boord ofDirectorsbyStephen Dodgson Pilgrims Hall Fdlowship Limited-company Registration Number: 940052 nLfttlReportand FinuntitsISttstey￿ts Yeor&pdEd31srJufy2021 Page 9 **Pilgrims Hall Fellowship Limited** _(A Company Limited by Guarantee)_ ## _**Notes to the Financial Statements Year ended 31st July 2021**_ ## _Unrestricted Funds_ ## **1. Accounting Policies** ## **Incoming Resources** ## _Recognition of Incoming Resources_ These are included in the Statement of Financial Activities (SOFA) when: i) the Charity becomes entitled to the income; ii) it is more likely than not the Trustees will receive the resource; iii) the monetary value can be measured with sufficient reliability. ## _Incoming resources with related expenditure_ Where incoming resources have related expenditure (as with seminar or course income) the incoming resource and related expenditure are reported gross in the SOFA. ## _Grants and Donations_ Grants and donations are only included in the SOFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). The charity has received government grants in this reporting period in the form of HMRC Covid-19 support grants. ## _Tax reclaims on Donations and Gifts_ Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate. ## _Contractual Income and Performance Related Grants_ These are only included in the SOFA once the related goods or services have been delivered. ## _Legacies_ Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the contyrol of the charity or have been met. ## _Gifts in Kind_ Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the Charity. ## _Donated Services and Facilities_ These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the Charity. ## _Volunteer Help_ The value of any volunteer help received is not included in the accounts but is described in the Trustees' annual report. ## _Investment Income_ This is included in the accounts when received. ## _Investment Gains and Losses_ This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. ## _Funds_ Unrestricted General funds represent the funds of the charity that are not subject to any restrictions regarding their use. Designated funds are also unrestricted. Restricted funds are to be used in accordance with their terms of trust. _Annual Report and Financial Statements Year Ended 31st July 2021_ Page 10 **Pilgrims Hall Fellowship Limited** _(A Company Limited by Guarantee)_ ## _**Notes to the Financial Statements** (continued)_ _**Year ended 31st July 2021**_ _Unrestricted Funds_ ## **1. Accounting Policies** _(continued)_ ## **Expenditure and Liabilities** ## _Liability Recognition_ Liabilities are recognised as soon as there is a legal or constructive obligation committing the Charity to pay out resources. ## _Governance Costs_ Includes costs of the preparation and examination of statutory accounts, the costs of Trustees' meetings and cost of any legal advice to Trustees on governance or constitutional matters. ## _Changes in Accounting Policies and Previous Accounts_ There has been no change to the accounting policies (variation rules and methods of accounting) since last year, and no changes to the previous accounts. ## _Grants with Performance Conditions_ Where the Charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output. ## _Grants Payable without Performance Conditions_ These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remains in control of the Charity. ## _Assets_ Tangible fixed assets for use by the Charity. These are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost, or if gifted, at the value to the Charity on receipt. Depreciation is calculated at a rate to write off the cost of tangible fixed assets on a straight line basis over their estimated useful lives. The rates applied per annum are as follows: |Estate Equipment|~|20% reducing balance| |---|---|---| |Catering & Office Equipment|~|20% reducing balance| |Furniture and Fittings|~|10% reducing balance| No depreciation is charged to freehold property as the property is maintained to such a standard the estimated residual value is not less than cost. ## _Offsetting_ There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS102. ## _Basis of Preparation_ Pilgrims Hall Christian Fellowship meets the definition of a public benefit entity under FRS102. The financial statements have been prepared on the historical cost basis of accounting in accordance with the Charities Act 2011 and in accordance with applicable accounting standards. In preparing the financial statements the Charity follows the provisions of Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting standard applicable in the UK and the Republic of Ireland (FRS102) - effective 1st January 2015. Preparation of the accounts is on a going concern basis. The Trustees are of the view the level of reserves will support the charity going forward. _Annual Report and Financial Statements Year Ended 31st July 2021_ Page 11 **Pilgrims Hall Fellowship Limited** _(A Company Limited by Guarantee)_ ## _**Notes to the Financial Statements** (continued)_ _**Year ended 31st July 2021**_ _Unrestricted Funds_ ## **2. Tangible Fixed Assets** |**2. Tangible Fixed Assets**|||||| |---|---|---|---|---|---| |**Property & Equipment**
Cost at 1st August 2020
Additions
Cost at 31st July 2021
Depreciation at 1st August 2020
Charge this period
Depreciation at 31st July 2021
Net Book Value 31st July 2021
_Net Book Value 31st July 2020_|Estate
Equipment
£
13,478
-
13,478
9,822
731
10,553
**2,925**
_3,656_|Office &
Catering
Equipment
£
4,318
-
4,318
2,491
365
2,856
**1,462**
_1,827_|Furniture &
Fittings
£
18,762
5,915
24,677
12,232
822
13,054
**11,623**
_6,530_|Freehold
Property
£
6,115,000
-
6,115,000
-
-
-
**6,115,000**
_6,115,000_|Total
£
6,151,558
5,915| ||||||6,157,473| ||||||24,545
1,918| ||||||26,463| ||||||**6,131,010**| ||||||_6,127,013_| No annual commitments under non-cancelling operating leases, capital commitments or contingent liabilities were entered into during the year. _(2019/20 - None)_ . _Annual Report and Financial Statements Year Ended 31st July 2021_ Page 12 **Pilgrims Hall Fellowship Limited** _(A Company Limited by Guarantee)_ ## _**Notes to the Financial Statements** (continued)_ _**Year ended 31st July 2021**_ _Unrestricted Funds_ |**3. Income**
**a) Donations and Legacies**
Estate
Gifts and Donations
Legacies
Gift Aid Tax
**b) Income from Charitable Activities**
Conference and Ministry
Retreats
Seminars and Courses
Counselling
Rendezvous (Drop-in Tea Room)
Bookshop Commission
Accommodation/Space/Storage Rental
**c) Investment Income**
Interest
**d) Other Income**
Administration & Sundry
Government Grants (Covid-19)|**2020/21**
**£**
1,049
13,803
162,462
1,461
**178,775**
1,648
10,070
432
32
5,735
1,919
3,870
**23,706**
**12**
173
15,286
**15,459**|**_2019/20_**
**£**
_410_
_12,717_
_25,000_
_1,043_| |---|---|---| |||_39,170_| |||_4,937_
_10,096_
_2,755_
_1,467_
_4,877_
_2,959_
_2,170_| |||_29,261_| |||_55_| |||_10_
_25,000_| |||_25,010_| _Annual Report and Financial Statements Year Ended 31st July 2021_ Page 13 **Pilgrims Hall Fellowship Limited** _(A Company Limited by Guarantee)_ ## _**Notes to the Financial Statements** (continued)_ _**Year ended 31st July 2021**_ _Unrestricted Funds_ |**4. Expenses**
**a) Expenditure from Charitable Activities**
Administration
Counselling
Depreciation / Write-off
Estate
General Household
Independent Examiners Fees
Ministry / Gifts
Repairs and Renewals
Event Catering and Expenses
Rendezvous (Drop-in Tea Room)
Bookshop
Service / Utilities
Weekly Allowance Costs
**5. Debtors and Prepayments**
Gift Aid Tax Claim
**6. Creditors**_(Amounts falling due within one year)_
Independent Examiners Fees|**2020/21**
**£**
6,383
-
1,918
3,853
1,296
700
380
49,393
816
2,353
824
34,347
25,653
**127,916**
**355**
**700**|**_2019/20_**
**£**
_6,940_
_215_
_2,097_
_3,478_
_1,693_
_600_
_231_
_11,335_
_70_
_2,830_
_702_
_33,049_
_27,104_| |---|---|---| |||_90,344_| |||_261_| |||_600_| _Annual Report and Financial Statements Year Ended 31st July 2021_ Page 14 **Pilgrims Hall Fellowship Limited** _(A Company Limited by Guarantee)_ ## _**Notes to the Financial Statements** (continued)_ _**Year ended 31st July 2021**_ _Unrestricted Funds_ |**7. Cash at Bank and in Hand**
Current Account
Business Premium Account
Building Society Account
Cash in Hand
**Total Cash at Bank and in Hand**
**8. Charity Workers Numbers and Costs**
**Total Weekly Living Allowance Costs**|**2020/21**
**£**
6,110
105,094
698
811
**112,713**
**25,653**|**_2019/20_**
**£**
_2,489_
_22,082_
_698_
_1,399_| |---|---|---| |||**_26,668_**| |||_27,104_| The Charity employed an average of 5 people during the year. _(2019/20: 5 people)._ Pilgrims Hall is an intentional religious community and as such is exempt by law from the requirements of statutory minimum wage legislation. No charity worker received emoluments of more than £60,000 in the financial period. _(2019/20: None)._ ## **9. Directors' Emoluments** No payments were made to Directors or any person connected with them during this financial period. _(2019/20: None)._ No material transaction took place between the Charity and a Director or any person connected to them. _(2019/20: None)._ ## **10. Reconciliation on Movement of Capital and Reserves** The Company is Limited by Guarantee and is a Charity registered with the Charity Commission (England and Wales - number 257216) and does not have a Share Capital. The Company has no income which is subject to Corporation Tax. |Surplus / (Deficit) for the Financial Year
Other Recognised Gains
Balance Brought Forward
**Closing Funds at 31st July 2021****_(2020)_**|**2020/21**
**£**
90,036
-
90,036
6,153,342
**6,243,378**|**_2019/20_**
**£**
_3,152_
_-_| |---|---|---| |||3,152
_6,150,190_| |||**_6,153,342_**| _Annual Report and Financial Statements Year Ended 31st July 2021_ Page 15 **Pilgrims Hall Fellowship Limited** _(A Company Limited by Guarantee)_ ## _**Notes to the Financial Statements** (continued)_ _**Year ended 31st July 2021**_ _Unrestricted Funds_ ## **11. Restricted Funds** The Company held no restricted funds during the financial period. (2019/20: None) ## **12. Risk Management** The Charity is exposed to operational risks that, potentially, could adversely impact its operations and/or ability to function. The Trustees are responsible for identifying, controlling, mitigating (where possible) and monitoring risks which in the short term and foreseeable future could pose threat, while recognising that it is not possible to eliminate all risk. Taking into account the nature and size of the Charity and the risks to which it is exposed, risk management is conducted on a proportionate 'fit for purpose' basis, i.e. by way of continuous review and evaluation, usually at monthly meetings of the Board of Trustees, rather than a prescribed mechanistic approach through a formal structured process. During the 2020/21 financial year, the Trustees produced a new Risk Management Policy which provides a framework to help inform practice in managing key risks across the Charity. ## **13. Reserves Policy** The policy of the Charity is to hold Reserves to help ensure the on-going solvency of the Charity and, thereby, the ability to continue performing its charitable objectives. In 2020/21 the Trustees produced a Reserves policy which established the basis upon which the reserves should be set and the rules to access them. The amount of reserves is determined by balancing the principles of (i) devoting income to financing the Charity's activities in the furtherance of its charitable objectives and (ii) setting aside an amount of funds judged to be prudentially adequate to address unforeseen and/or unplanned circumstances that may arise. In the light of the Covid 19 crisis which adversely impacted the operations of the Charity with a consequent loss of income, the Trustees considered the adequacy of the reserves in case the Government re-imposes restrictions in order to manage the spread of the virus that could lead to the reclosure of Pilgrims Hall. However, the Trustees concluded that it would not be possible to increase ther reserves, presently set at £20,000, to a level which could fully insulate the Charity from any further measures without negatively affecting the supply of financial resources to continue the day-to-day activities of the Charity and also undertake much needed capital expenditure to maintain the fabric of the building. ## **14. Public Benefit** The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or "aims" that are for the public benefit. Details of how the Charity has achieved this are provided in the Trustees' report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit when deciding what activities the Charity should undertake. _Annual Report and Financial Statements Year Ended 31st July 2021_ Page 16 ## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS** I report to the trustees of Pilgrims Hall Fellowship Limited on my examination of the accounts for the year ended 31st July 2021. ## **Responsibilities and basis of report** As the charity’s trustees of the charitable company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). Having satisfied myself that the accounts of the charitable company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that: - accounting records were not kept in accordance with section 386 of the Companies Act 2006; or - the accounts do not accord with such records; or - the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act - 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or - the accounts have not been prepared in accordance with the Charities SORP (FRS102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Signed: > Name: J Irvinesmith FCIE > Date: 29th April 2022 Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF