## **The Student Health Association**
## **Trustees report**
**Year ended 28 February 2023**
## **The Student Health Association**
## **Trustees Report**
**For The Year Ended 28 February 2023**
## **Draft**
Page 1
## **The Student Health Association**
## **Trustees report**
## **Year ended 28 February 2023**
Charity Commission Reference Number 256811
|Administrative Office|University of Nottingham Health Centre|
|---|---|
||University Park|
||Nottingham|
||NG7 2QW|
|Trustees|Dr David Hayton|
||Dr Ruth Challenor|
||Dr Astrid Henckel|
|Administrator|Mrs Patricia Esswood|
|Bankers|The Co-Operative Bank plc|
||PO box 101, 1 Balloon Street, Manchester M60 4EP|
||Lloyds Bank|
||Business Banking, BX1 1LT|
|Investment Managers|Brewin Dolphin LTD|
||12 Smithfield Street|
||London|
||EC1A 9BD|
|External Examiner|Neil Paterson|
||12 Swallow Court|
||St Neots PE19 1NP|
Page 2
## **The Student Health Association**
## **Trustees report**
## **Year ended 28 February 2023**
## **Organisation and structure**
We are a membership organisation with 362 active members all of whom work in or with healthcare services who look after students in higher education.
We have an Executive Committee of approximately 10 people, each of whom are themselves members and were elected to the Executive Committee for a fixed term by the membership at AGM. The Executive Committee give their time on a voluntary basis.
We currently have three Trustees, each of whom are members and Executive Committee members. They volunteered to take on role of Trustee and were approved by the Executive Committee. Trustees give their time on a voluntary basis.
We are assisted by an administrator who we engage on a consultant basis.
## **Charitable Purposes**
## OBJECTIVES
(a) To relieve sickness and to promote the highest possible level of health for the individual and collectively for all who study and work in Universities and Institutions of Higher Education.
(b) To advance Health Education.
## AND AS ANCILLARY
(c) To support those who provide treatment and health education, and their administrative staff, for all who study or work in Universities and Institutes of Higher Education.
(d) To promote the highest possible standards of health delivery and education in those Institutions.
(e) To raise funds and to invite and receive contributions from any person or persons whatsoever by way of subscriptions, donations and otherwise, provided that the Association shall not undertake any permanent trading activities in raising funds.
(f) To organise and sponsor meetings, conferences and study groups and whenever possible to keep records and publish proceedings.
(g) To facilitate and monitor research and to publish and disseminate results of that research.
(h) To maintain for the benefit of members and the public a resource of publications and archival material relating to Student Health and the Association.
Page 3
## **The Student Health Association**
## **Trustees report**
## **Year ended 28 February 2023**
## **Activities, achievements and performance in 2022-2023 – Public Benefit**
Our activities are determined by our Executive Committee who meet quarterly. Decisions are made taking into account the Charity Commission’s public benefit guidance.
_Throughout the year_ our members have continued to benefit from our online community peer support. Although our membership includes people with a range of different roles, from a variety of different organisations, from across the 4 countries of the UK (and indeed beyond), we find that there are common themes. We share concerns, challenges, ideas and solutions for the benefit of our members and the students, staff and the centres for higher education they represent.
_In July 2022_ we hosted our annual conference in Edinburgh, based at the University of Edinburgh. This was open to all members and non-members and was well attended. The conference included a programme of educational sessions on a wide range of clinical and nonclinical topics directly relevant to our members.
The size of our membership is key both to the financial stability of the Association but also to its effectiveness at achieving its goals. We have been concerned about our membership numbers falling during COVID, since in 2020 our usual activities had to be suspended, then in 2021 adapted (e.g. our remote Conference 2021) and then as healthcare and educational organisations came under more financial strain in the aftermath of the pandemic. The Exec took the decision to freeze membership costs to try to help reduce the loss of membership numbers. The success of the Edinburgh conference was seen in a reassuring uptick in our membership numbers, back almost to pre-pandemic levels.
We have awarded grants to two students via the Student Enablement Fund. We were disappointed not to be able to support more students, but were limited by the criteria for applications, within which we must work. The Exec and the AGM have discussed whether we should amend our constitution to open the Fund up to more students, but we are concerned about doing so when we have only very limited funds available as this will then create difficulty in how to fairly choose between applications. At present rather than relax our criteria, we have decided to work harder on reaching eligible students and on improving the quality of applications.
## **Financial structure and reserves**
We have an investment portfolio of approximately £330k which is managed by an independent broker. The income from this provides the majority of our operational funds. We have not used and have no plans to use any of the capital.
We have a small amount (£80k) of cash held across 4 bank accounts in the name of the Association.
We do not have any funds held by a custodian trustee, nor any debts.
Page 4
## **The Student Health Association**
## **Trustees report**
## **Year ended 28 February 2023**
## **Fundraising Practices**
We do not undertake any fundraising at this present time.
## **Summary of income**
Our investment portfolio provides the majority of our income.
We charge for attendance at our educational and conference events. Members pay a small annual membership fee.
We sometimes receive a small amount of sponsorship for specific educational activities.
## **Summary of expenditure**
costs of management of our investments (Brewin Dolphin LTD) grants awarded to successful applicants to the Student Enablement Fund costs of running our office and website
payments to our administrator (as consultant) conference costs including venue, accommodation, catering and speakers reimbursement of expenses to Executive Committee members
Full details of our financial activity in 2022-2023 are available in our annual return.
Dr David Hayton Treasurer and Trustee
for and on behalf of the Trustees
Page 5
## **The Student Health Association**
## **Annual Accounts**
**Year ended 28 February 2023**
## **The Student Health Association**
## **Financial statements**
**For The Year Ended 28 February 2023**
## **FINAL**
Page 1
## **The Student Health Association**
## **Annual Accounts**
## **Year ended 28 February 2023**
Charity Commission Reference Number 256811
[Incorporating the Student Disability Assistance Fund Historical Charity Commission Reference Number 353984]
|Administrative Office|University of Nottingham Health Centre|
|---|---|
||University Park|
||Nottingham|
||NG7 2QW|
|Trustees|Dr David Hayton|
||Dr Ruth Challenor|
||Dr Astrid Henckel|
|Administrator|Mrs Patricia Esswood|
|Bankers|The Co-Operative Bank plc|
||PO box 101, 1 Balloon Street, Manchester M60 4EP|
||Lloyds Bank|
||Business Banking, BX1 1LT|
|Investment Managers|Brewin Dolphin LTD|
||12 Smithfield Street|
||London|
||EC1A 9BD|
|External Examiner|Neil Paterson|
||12 Swallow Court|
||St Neots PE19 1NP|
Page 2
## **The Student Health Association**
## **Annual Accounts**
## **Year ended 28 February 2023**
## **Income**
income from investments membership fees conference and study day charges event sponsors A donation for conference Edinburgh 2022
## **Expenditure**
costs of management of our investments (Brewin Dolphin LTD) grants awarded to successful applicants to the Student Enablement Fund costs of running our office and website
payments to our Administrator (as consultant) conference costs including venue, accommodation, catering and speakers reimbursement of expenses to Executive Committee members
Page 3
## **The Student Health Association**
## **Annual Accounts**
## **Year ended 28 February 2023**
|**Summary Financial Position**|||
|---|---|---|
||**28.2.22**|**28.2.23**|
|**CASH**|||
|SHA Main Account|9,102|29,067|
|Co-operative Bank xx8100|||
|"Student Health Association"|||
|SHA Disability Fund Account|53,337|23,221|
|Co-operative Bank xx9400|||
|"S D A F"|||
|SHA Conference Account|2,882|7,105|
|Co-operative Bank xx3800|||
|"SHA CONF"|||
|SHA Lloyds Deposit Account|20,000|20,000|
|Lloyds Bank xx9168|||
|**Total Cash**|**85,320**|**79,353**|
|**Investments**|||
|**Brewin Dolphin LTD**|**341,135**|**324,825**|
Page 4
## **The Student Health Association**
## **Annual Accounts**
## **Year ended 28 February 2023**
|**Receipts and Payments**
£
**Opening Balance**
SHA Main account
9,102
SHA Disability Fund account
53,337
Conference account
2,882
Lloyds deposit account
20,000
**Total opening balance**
**INCOME**
BD investment income
8,522
Membership
20,739
Conference fees
8,569
Sponsorship
800
**Total income**
**EXPENDITURE**
Grants awarded
- 498
Prizes awarded
- 750
Administration
- 8,688
Auditors Fees
-
Website
- 926
Exec Expenses
- 2,321
Insurance
- 426
Office Expenses
- 976
Bank charges
- 4
Conference costs
- 29,969
**Total expenditure**
**Closing Balance**
SHA Main account
29,067
SHA Disability Fund account
23,221
Conference account
7,105
Lloyds deposit account
20,000
**Total closing balance**|£
**85,320**
**38,631**
**- 44,557**
**79,393**|
|---|---|
Page 5
## **The Student Health Association**
## **Annual Accounts**
**Year ended 28 February 2023**
**Receipts and Payments continued**
**SHA Brewin Dolphin Investment Account**
**Value at 28.2.22 £341,135 Value at 28.2.23 £324,845**
**£324,845**
Page 6
Independent examiner's report to the trustees of The Student Health Association
I report to the trustees on my examination of the accounts of The Student Health Association
Trust {the Trust) for the year ended 281h February 2023.
Responsibilities and basls of report
As the charity trustees of Ihe Trust you are responsible for the preparation of the accounts in
accordanGe with the requirements of the Charities Act 2011 ('Ihe Act,).
I report in respect of my examination ol the Trust's accounts carried out under section 145 of
the 2011 Act and in carrying out my examination I have followed all the applicable Directions
given by the Charrty Commission under section 145(51{b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my
attention in connection with the examination giving me cause to believe that in any material
respect".
1. accounting records were not kept in respect of the Trust as required by section 130
of the Act., or
2. the accounts do not aGcord with those records.
I have no COnrnS and have come across no other matters in connection with the examination
to which attention should be drawn in this report in order to enable a proper understanding of
the accounts to be reached.
Signed..
,qJJ
Name..
Neil Paterson
A finance and business manager with of over 30 years, experien in senior
positions within the NHS. SMES, schools and banking. I have been involved in
the financial reporting and preparation of annual accounls. I believe I have
sufficient experience in aGcounting to report on The Student Association
financial statement
Address..
12 Swallow Court
St Neots
Cambridgeshire
PE19 1NP
Date..
28 DeCeMr 2023