2022-12-31-accounts

SOUTHWATER VILLAGE HALL

Trustees’ Annual Report

for the period 01.01.22 to 31.12.22

Section A Reference and administration

1. Charity Name: Southwater Village Hall

2. Registered charity no:

3. Registered charity no: 256520 3. Address: Church Lane Southwater Horsham RH13 9BT

4. Names of the charity trustees who manage the charity: -

No	Trustee Name	Office [if any]	Dates acted if not for whole year	Name of body entitled to appoint trustee [if any]
1	Deborah Bailey			Southwater Welcome Club
2	Nancy Brock		Until 11.04.22	Southwater Horticultural Society
3	Susan Broomfield	Vice-Chair		Elected
4	Heather Clarke			Southwater Village Hall Pre- School
5	Karen James			Southwater WI
6	Nicolas Longdon	Secretary		Elected
7	Teresa Longdon	Treasurer		Elected
8	Geoffrey Scoon			Southwater Parish Council
9	Ilanit Slowly			Southwater Parish Council
10	David Taylor			Elim Church
11	Patricia Thorpe		From 11.04.22	Southwater Horticultural Society
12	James Tillier	Chair		Elected
13	Barbara Varley			Elected
14	Alexander Woolf			Elsden Dance Company

1. Custodian Trustee of Charity: Southwater Parish Council

Section B Structure, governance, and management

1. Type of governing document: Trust Deed

2. How the charity is constituted: Trust

3. Trustee selection method:

The Constitution of the Charity allows for up to five Elected Members [Trustees], and for up to 12 Representative Members [Trustees] appointed by organisations

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listed in the Trust Deed, and additional organisations agreed by the Management Committee. Elected Members are elected at the Annual General Meeting.

1. Meetings:

The Trustees meet as a Management Committee on a monthly basis, apart from August.

Section C Objective of the Charity

The Trust Deed states: -

‘The object of charity shall be the provision and maintenance of a village hall for the use of the inhabitants of Southwater and the neighbourhood [hereinafter called ‘the area of benefit’] without distinction of political, religious, or other opinions, including use for meetings, lectures and classes, and other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.’

Section D Summary of the Main Achievements of the Charity during the year

1. By mid-February, all regular hall users were back to using the Village Hall after Omicron and since then usage has returned to pre-Covid times. As well as regular bookings, demand for casual bookings has been strong with the Village Hall continuing to be seen as a popular venue for children’s parties.

2. The Management Committee has continued to strive to provide a well-maintained village hall for the benefit of the local community and a number of improvements have been made. These included: -

3. New roller blinds, replacing the old blue curtains, were fitted in the main hall which had been re-decorated at the end of 2021. This has made the main hall a much brighter and airier space and many positive comments have been received from hall users.

4. To ensure the safe evacuation from the new play area an outside fire alarm with flashing light and sounder was installed.

5. The new long awaited car park, provided as part of the Section 106 Agreement was finally built in April. Unfortunately, there was a long delay in the legal transfer and this could not be used until September. Prior to it opening the Management Committee used money from the Village Hall’s reserves to have the old car park resurfaced and marked out for the sole use of disabled car parking and dropping off. The new car parking has made a tremendous difference for hall users and the local community. This has dramatically reduced on street parking in the local area which has always been a major issue.

The new car park is landscaped, and the decision was taken to employ a gardener to keep this and other areas tidy. This has made a real difference.

Lighting for the new car park is seen as a priority to ensure the safety of hall users and solar lighting for this has been explored. This requires a planning permission which could not be sought until the new car park had been legally transferred. A planning application has been submitted to Horsham District Council.

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1. The new play area has continued to be well used by the Pre-School and the children have clearly benefitted from having this. The Management Committee, in partnership with the Pre-School Committee, has been looking at the possibility of providing a shelter come outdoor classroom for the play area to enable the children to spend more time outside. The hope was that further Section 106 monies could be accessed for this, but this was found not to be the case. Applications to grant making organisations have been made. The Management Committee is very grateful to Southwater Parish Council for making a grant of £1000. The project has also been selected to benefit from the Coop Local Community Fund. A planning application has been submitted to Horsham District Council.

2. The Village Hall participated in the late Queen’s Golden Jubillee celebrations in June. The WI decorated the outside of the hall and the Pre-School, Games Afternoon and the Welcome Club all marked the occasion. There are pictures of this on the Village Hall’s website.

Section E Financial Review

1. Income from hall bookings has returned to pre-Covid levels.

2. The Village Hall benefitted from the Government’s Omicron Hospitality and Leisure Grant of £2,667.

3. The cost of energy is a major issue for community buildings. Our Village Hall is in the very fortunate position of being on a fixed tariff until 31[st] August 2024. It also received income for the electricity produced by the solar panels from the Government’s Feed In Tariff Scheme [FIT] of £1,774.95 and its Renewable Heat Incentive Scheme [RHI], in relation to the air source heat pumps, of £762.04, together totaling £2,536.99. This meant that the Village Hall’s net energy costs were only £206.63.

4. A Reserves Policy is in place and the amounts put aside are regularly reviewed by the Management Committee.

5. The accounts have been independently examined and were found to be satisfactory.

6. The Village Hall’s financial position remains healthy and secure.

Section F Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees.

Signature Full name Nicolas Edward Longdon Position Treasurer [with effect from 09.01.23 previously Secretary] Date 13.03.23

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Profit and Loss Report for Southwater Village Hall Period from 1 Jan 2022 to 31 Dec 2022. Comparison from 1 Jan 2021 to 31 Dec 2021.

Account	This Period	This Period	Comparison Period	Comparison Period
	Expense	Income	Expense	Income
Indirect Expenses (total) Total Expenses Net Income Car Park Committee expenses Redecoration of main hall Pre School Shelter Games afternoon New Heating System COVID-19 costs Rates Direct Expenses (total) Gross Profit / (Loss) Indirect Expenses Website Laundry Green Waste Hall booking refund Solar Panel Clean Equipment Wifi and Telephone Trade refuse Garden Maintenance Window Cleaning Water Gas Electricity Cleaning Maintenance Regulatory charges Insurance Cleaning Materials Grants and Donations Other Income (total) Total Revenue (Turnover) Direct Expenses COVID-19 grants FIT - Solar Panels Grants - Play Area Shelter RHI - Heat Pumps Interest earned Over payment of invoice Pre - School Casual User Hire Charges Sales (total) Investments Income from investments Other Income Sales Regular Users Hire Charges	11,490.00 7,953.00 1,030.00 20,473.00 1,100.46 2,667.00 1,774.95 1,000.00 762.04 126.56 82.46 0.00 6,413.01 27,986.47 2,432.68 2,408.00 1,485.78 1,172.82 1,003.04 948.71 720.51 544.50 325.00 325.00 313.33 310.94 284.98 100.00 79.00 55.00 45.00 35.92 0.00 0.00 12,590.21 15,396.26 10,404.83 906.85 828.72 262.00 0.00 0.00 12,402.40 24,992.61 2,993.86		7,515.50 2,651.00 1,063.00 11,229.50 1,490.17 19,716.00 1,490.74 0.00 799.32 4.07 0.00 5,000.00 27,010.13 39,729.80 1,571.21 2,677.00 2,328.35 725.98 959.88 581.37 688.86 277.60 0.00 250.00 315.38 564.86 223.56 110.00 75.00 0.00 45.00 348.08 229.88 118.92 12,090.93 27,638.87 0.00 391.00 2,439.00 30.00 93.01 28,554.86 31,507.87 43,598.80 -3,869.00

Prepared on 15 Mar 2023 at 20:12:59

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the tntste members of On accounts forthe year ended .11.Z022 Charity no (rf any) £LE20 Set out on pages I rep￿ to the trustees on my examination of the accounts of the above charity (Yhe Trusf) for the year ended Responsibilities and basis of rnport As the tharitys trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charitses Act 2011 (Ihe Acf). I rep(Yt in resperl of my examinaton of Ihe TNsfs accounts carried out under Sed1￿ 145 ofthe 2011 Act and in carryng out my examinats'on, I have follow￿1 all the applicable Directions gven by the Charity Commission under section 145(5)(b) of the Act. Independent rrhe charrtys gross income exceeded £250,OCO and l am qualified to examinef s ststement undertake the examination by being a qualified member of [insert name of applic2ble listed body]]. Dekte l ] rfnot appIl￿ble. I have completed my examinats'¢M. I confirm that no material matters have come to my attenti{￿ in Cc￿nection V￿th the examination (other than that disclosed below") ￿thIch gives me c2use to believe that in, any material respect.. the ac(x)unting records were not kept in accordan￿ wrth section 130 of the Charits"es Act or the accounts dKI not accord with the accA)unts"ng records,. or the aco)unts did not c(¥nply viith the applicable requirements con￿rning trje fomi and content of accounts set out in the Charities (Accounts and Rep￿ts) Regulations 2CQ8 olher than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent e￿7m1naII0n. I have no o)ncems and have come a(fOSS no olher matters in conneth'on fjth the examination to which atlention should be drawn in this report in order to enable a proper unders&8nding of the acC￿ntS to be reached. . Please (klete woR¥s in the brackets rfthey do not apply. Signed: 11 Name: IER Oct 2018

Relevant professional qualification{s) or body (if any): FCCA Address: Section B Disclosure Only complete ifthe examiner needs tr) highlight material matters of concem (see CC32, Independent ex￿nIn81K)n of c*anty accounts." directions and guKlance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018