REGISTERED COMPANY NUMBER: 00931434 (England and Wales) REGISTERED CHARITY NUMBER: 265901 Re rt of the Trustees and naudited Financial Statements for the Year Ended 31 Au USI 2023 for Folk Cam Socie Limited Lightwater Accountants Limited 2 Quary Bank Lightwater Surrey GU18 SPE Aa4A59QB 1J0212Q4 COMPANIES HOUSE A7
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Folk Cam Socie Limrted Contents of the Financial Stalemenls for the Year End 31Au ust 2023 Page Report of the Trustees Independent Examinerfs Repyt Statement of Financial ActiVitS Slalement of Financial Position Notes to the Financial Ststerrents 8 to 12 Detailed Statement of FancIal Adiyrt5 13 to 14
Folk Cam Socie Limited ort of the Trust for the Year Ended 31 Au ust 2023 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their rewrt with the financial statements of the charity for the year ended 31 August 2023. The truslees have adopted the provisions of Accounting and RewrtJ"ng by Charits.. Ststement of Recommended Practice applicab to charities preparing their accounts in accordance with the Financial Rew)rting Stsndard applicable in the UK and Repubtic of Irend (FRS 102) (effective 1 January 20191 The trustees have complied Yth their duty under Section 4 of the 2006 Charit Act to have due regard to guidan published by the Charity Commissn. 08JECTIVES AND ACTIVITIES Objectives and aims The object of the Society is lo preserve for the benefft of the public English folk dances and songs and other folk music, daft and song lin¢luding Singing games). to make them known and lo enwurage the practice of thern in their tradital form5_ Significant activiti•s The onty significant activity of the Society is to organise Folk Camps throughout the year based on its objectives and aims. Volunt•ers All Trustees and camp staff are volunteers and receNe no rernuneration for their activrlies on behalf of the Society. "How our a¢tivilies deliver public benefft All our Charitable activities focus on promots.ng Fdk Camps and are undertaken to further our charrtable purF#)se for the public benefft. ACHIEVEMENT AND PERFORMANCE Charitable activities The Society provides a Sufflent number of Folk Camps to meet current demand and is working lo increase the number of camFers in der to further its aims and objectives. The Society strNes lo encourage and train new voluntary staff in order lo secure its activitses in the future. Each year a number of vduntary staff undergo exlemal trainiThJ funded by the Society. Internal and external factors The Trustees recognise Ihal the success of all camps is dependent intemalty on ils choice of venues and facilrties, its efflency in dealing wlh rts members and the abilty of rts own voluntary staff. Camps are extemalty dependent on the goc#hvill of all those who provKle facilrties for the Sc¢tety's use, and on conditions prevailing localty and nationalty at the tin* of cary. Post Covid The Trustees were able to run camps for the second as have come out of the pandemi¢. Weekend event camper numbers were up, but the summer number of campers was unchanged frorn 2022. This led to us only running 3 weeks of summer camps lo ensure social and financial viabilty. which worked. In view of the depleted reserves. the Trustees have continued to take actions to reduce overhead costs. We aim to increase the number of summer weeks in 2024. with financial caution. Page 1
F Ikcam ocie Limited ort of the Trustees for the Year Ended 31 A usl 2023 FINANCIAL REVIEW Principal funding sources The main Sour of income ofthe Society B from bts ¥tivity of organising Folk CaS. Investment policy and objectives The Society's reserves are invested to provide incom and avoid long-temi depreciation of capital in order to provide a ¢orttingency against unplanned and unexpected cnsts. We expect short term volalilty in some of the investments, but long temi stability. and have valnessed that over the last few years. Reserves policy As a charitable company, the Sc¢iety aims to cover rts administratNe costs and payments maintaining an even level of reserves al a level lo meet reasonably foreseeable contingencies in the long term. Should an eX$S surplus accrue. the council of management may consider using the excess lo invest to further meet the obieclives of the s(Kiety. FUTURE PLANS The Trustees intend to reverse the h)ng tem decline in ¢ampers through improved marketing to further the obj'ectives of Folk Camps wrthin the limrt of rts financial restraints. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charty Is controlled by rts goveming documenl. the memorahdum and artdes of association. and constitutes a limrted company. limrted by guarantee, as defined by the Companies Act 2006. Recruitment and appointment of new trustees 'Trustees are elected by the Goveming Membership from their (y•ffl number. Organisational structure Folk Camps Society Limrted Fs a Charf(able Company and as such rtg Truslees are Directors of the Company.. A Chairman and a Company Secretary are apFointed by the Twstees from amongst their own number. Induction and training of new trustees New Trustees are supplied wrth the Inf(10n produced the Charty Commission relating lo Trustee ResFonsibilitie$. Wider network Folk Camps Society Limrted does not have a wider network of branches. Related parties Folk S¢xiety Limf(ed does not have any related partres. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 00931434 (England and Wales) Registered Charty. number 255901 Page 2
Folk Cam Soc Limited Re ort of the Trustees for the Year Ended 31 Au USI 2023 Registered office 2 Quarry Bank Lightwater Surrey GU18 SPE Trustees P Weir {resigned 19.11.22) Mrs S M Malleson (igned 19.11.22} P Self A Keen Ms R C Boram I[gned 19 11.22) Mrs S A GLrthiie (resigned 19.11.22) Ms C Mycock Ms E H Cooper Ms S V Richardson (resigned 19.11.22) O E Roberts (appointed 19.11.221 Ms A Colman lappoinled 19.11.22) Ms S Savage lappoinled 19.11.22) 8 J Pollard lappointed.19.11.22} Independent Examiner Katharine Sarah Hardy LIghaler Accountanis Limit& 2 Quarry Bank Lightwater Surrey GU18 SPE This pOrt has been prepared in accordan wrth the special kyovisions of Part 15 of the Companies Act 2006 relating to small companes. Approved by order of the board of trustees on . by.. and signed on its behalf P Self - Trustee Page 3
Inde ndent Examinerfs Re Folk Cam s Socie Limited rt to the Trustees of Independent examiner's report to the trustees of Folk Camps Society Limlted {'the Company.). I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2023. Responsibilities and basis (if report As the charity's trustees of the Company (and also ils directors for the purFoses of compary lawl you are responsible for the.preparation of the accounts in accordance wf(h the requirements of the Companies Act 20)6 {Ihe 2006 Act'l. Having satisfied ryself that Ihe accounts of the Company are not required to be audited under Part 16 of the 2C(J6 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts'as carried out under Sedion 145 of the Charities Act'2011 1.the 2011 Ad'l. In carrying out my examination I have followed the Diredions given by the Charty Commission under Section 14515) {bl of the 2011 Act. Independent examiner's slatemènt I have completed my examination. I confirm that no matters have ¢orre to my attention in connection with the examination giving me cause to believe". accounting records were not kept in respecl of the Company as required by Section 386 of the ' 2006 Act., or the accounts do not 0rd wrth those records.. or the accounts do not comply with the accounting requirements of Section 396 of Ihe 2006 Act other than any requirement th the accounts give a Irue and fair v1 wh¢ch is not a matler considered as part of an independent examinatn., or the accounts have not been prepared in accordance with Ihe methcYs and principles of the Statement of Recommended Practi for accounting and reporting by chanlies lapplicable lo charitie5 preparing their accounts in accordan with the Financial. Reporting Standard applicable in the UK and Republic of Ireland IFRS 10211. I have no concerns and have con* across rK) Other matters in Connectic with the examination to which attention should be drawn in this reFQrt in order to enable a proper understanding of the accounts to be rexhed. Katharine Sarah Hardy Lightwaler Accountants Limited 2 Quarry Bank Lighhvater Surrey GU18 SPE Date: .1.?. Page 4
Folk Cam s Socie Limrted Slalemenl of Financial Activities Incor orali an Income and Ex enditure Accounl for he Year Ended 1Au ust 2023 31.8.23 Unrestricted funds 31.8.22 Total nds Noles INCOME AND ENDOWMENTS FROM Donations and legacies 316 160 Charitable activities Folk Camps 126,998 102,7C(I Other trading activities InVestnt income. 382 75 3.631 Total 1C6,566 EXPENDITURE ON Raising funds Charitable activities Folk Camps Folk Camps Paty Band Project 131.715 112,782 4.300 Total 131,716 117.084 Net gain(lO$se$} on inveslments 3,365) 6.7761 NEf INCOMEIIEXPENDITURE) {3.739} 117.2941 RECONCILIATION OF FUNDS Total funds brought forward 106,957 124,251 TOTAL FUNDS CARRIED FORWARD 103,218 106.957 The notes fom part of these financial staternents Page 5
Folk Ca s Sle Limtted Slalemenl of Financial P 31Au ust 2023 ition 31.8.23 Unrestricted funds 31.8.22 Total funds Notes ' FIXED A&8ETS Tangible assets Investments 17.606 12,010 74,970 89.212 86,980 CURRENT ASSETS Stocks Debtors Prepayrnenls and accnjed income Cash at bank and in hand 876 10,140 877 6,764 1,100 55,614 48.054 59,070 64,355 CREDITORS Amounts falling due wrthin one ye 10 14S.C64) (44.378) NET CURRENT ASSErs 19,977 TOTAL ASSETS LESS CURRENT UABILITIES 103,218 1Cfj,957 NET ASSETS 103.218 FUNDS Unrestred funds 103.218 106,957 TOTAL FUNDS 103 218 The charitable company is entttw lo exempti1 frc4n audil under Sectim 477 of the Companies Act . 2006 for the year ended 31 August 2023. The members have not required the conipany to obtain An audrt of ils financial slalements for the year ended 31 August 2023 in accordance with SectKJn 476 of the Companies Act 2006. The notes fom part of these financial st*ements Page 6 continued...
Folk Cam s Socte Limited Statement of Financial Post1)n - continued 31Au ust 2023 The trustees acknowledge their reSnsibl[lIbes for {al ensuring that the Charitab company keeps accc4JntiThJ reccKds that compty with Sections 386 and 387 of the Companies A¢t 2006 and Ib) preparing financial statement5 which grve a true and fair view of the state of affairs of the charitable company as at the end of each financ1 year and of ils surplus or deficf( for each financial year in accordance wrth the requirerrtnts of SectM)ns 394 and 395 and which otherwise compty wtth the requirerrEnls of the Compantes Act 2006 relating to financial statements. so far as aFvlicable to the charitable company. These financial statements have been prepared in accordance with the provisions applicable lo charitable companies subject lo tye smal companEs fegime. The financial ststements were approved by the Board of Trustees and aulhorrsed for issue on and were signed on its behalf ty.. P Self- Trustee The noles.fomi part of these financk?I statements Page 7
Folk Cam ssoc Limited Notes lo the Financial Statements for the Year Ended 31 Au ust 2023 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the Charitable company. wfiich is a public benefft entty Under FRS 102, have been prepared in accordance wf(h the Charities SORP IFRS 102) 'Accounling and Reporting by Charfties: Stalement of Recommended practi applicable to charities preparing their accounts in accordance with the Financkil Reporting Standard applicable in the UK and Republic of Iland IFRS 1021 (effective 1 January 20191,. Financpl Reporting Standard 102 'The Finanal Reporting Stsndard applicabte in Ihe UK and Republic of Ireland.. and the Companies Act 2006. The financial stslements have been prepared under the historical cosl convention. with the exception of investn*nts whth are included at market vakje, as modifie(I . by the revalualh)n of ¢In assets. In¢om• All income is recc¥nised in the Statement of Financial ActNrtEs once the charity has entitlement to the funds. it is probable that the income be received and the amount can be measured reliabty. Resources expended. allocation and apportionment ol Costs Expenditure is accounted for on an accruals basis and has been classifEd under headings that aggregate all cost related to the category. Vvhere costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangibl• fixed assets Depreciation is provided al the fomwing annual rates in order lo write off each asset over rts estimated usefvl life. Plant and machinery 10% on reducing balance Stocks Stocks are vall1 al the lower ol cost and net realisable value. after making due allowance for obsolete and slow moving items. Taxatlon The charrty is exempt frtyD corporation tsx on its charrtable activrtes. Fund accounting Unrestricted funds Can be used in accordance Niirth the Charitable objectives al the discretion of the trustees. Restricted funds Can onty be used for partular restricted purposes wilhin the objects of the chanty. Reslriclions arise vlhen spec1rd ty the donor or when funds are raised for particular 'reslricled purposes. Page 8 continued...
Folk Cam s S Limil Notes lo the Fin8nci21 Statements - continued for the Year Ended 31 Au SI 2023 OTHER TRADING ACTIVITIES 31.8.23 31.8.22 Other income Gross sales of bcoks and Ctys 329 53 75 382 75 INVESTMENT INCOME 31.8.23 31.8.22 . Deposit account Inte$t Investmenl Account income 1.130 134 3,631 NET INCOMEIIEXPENDITURE) .Net in¢omel(expenditure} is stated after chargingl{creditingl.' 31.8.23 31.8.22 .Depreciats'on - owned assets 1.956 1,334 TRUSTEES. REMUNERATION AND BENEFITS There were no Irustees, remuneration or olher beneffts for the year ended 31 August 2023 nor for the year ended 31 August 2022. Trustees. expenses It is the F(sltcy. of the chanty to retmburse in full any expenses propet1y incurred by its trustees in connection wfth its charitable activities. During the year. the total anUnt reimb.ursed to nine trustees who served during the year in respect of travel costs was £839 (2022.. £339 - four trustees). Page 9 continued.
Folk Cam s Scle Limited Notes lo the Financial Slalemenls- continued forthe Year Ended 31 Au ust 2023 TANGIBLE FIXED ASSETS Plant and machinery COST Al 1 September 2022 Addilion 36,859 7,552 Al 31 August 2023 44,411 DEPRECIATION At 1 September 2022 Charge lor year 24.849 1,956 At 31 August 2023 26,805 NET BOOK VALUE At 31 August 2023 17,606 At 31 Augusl 2022 FIXED Ass INVESTMENTS Listed investment MARKET VALUE Al 7 September 2022 Revaluations 74,970 At 31 August 2023 NET BOOK VALUE At 31 August 2023 71,606 At 31 August 2022 There were no investrnenl assets outside Ihe UK. Fixed Asset Investrnents are based on their value at the year end. Page 10 conts'nued...
Folk Cam Limited Notes lo the Financial Statements - continued for the Year Ended 31 Au usl 20 STOCKS 31.8.23 31.8.22 Books and T-shirts st¢xk 876 877 DEBTORS: AMOUNTS FALLING DUE ¥¥ITHIN ONE YEAR 31.8.23 31.8.22 Other debtors 10.140 6,764 10. CREDITORS: AMOUNTS FALUNG DUE WITHIN ONE YEAR 31.8.23 31.8.22 . Trade creditors Deferred income Credits available for members Accrued expenses 7.872 11.725 22,825 2642 9.513 7.975 26.390 500 44.378 11. MOVEMENT IN FUNDS Nel m0Vennt in lunds At 31.8.23 At 1.9.22 Unrestricted funds Accumulated Fund 1[,957 (3.739) 103.218 TOTAL FUNDS 1(*.957 3.739) 103.218 Net moverrent in funds. included.in atKive are as follov•E'. Incoming resouf¢es Resources expended Gains and Movement losses in funds Unrestricted funds Accumulated Fund 131,342 (131.716) {3,3651 13,7391 TOTAL FUNDS 131.342 3.739} Page11 continued...
Folk Cam s Socie Limrted Notes lo the Financial Statements - continued ar Ended 31 Au ust 2023 11. MOVEMENT IN FUNDS - continued Comparativos for movement in funds Net movement in funds At 31.8.22 At 1.9.21 Unrestricted funds Accumulated Fund 724.251 {17,2941 106,957 TOTAL FUNDS 124,251 17.2941 106 957 Comparalive net movement in funds, included in the above are as folkwts: Incoming resources Resources Gains and Movement expended losses in funds Unrestricted funds Accumulated Fund 106.566 (117.084) 16.7761 {17,294} TOTAL FUNDS 17,294) 12. RELATED PARTY DISCLOSURES There were no rdated party transactions for the year ended 31 August 2023. Page 12
Folk Cam s S'ocie Limrted Detailed Slalement of Financial Adivities f r the Year Ended 31 Au ust 2023 31.8.23 31.8.22 INCOME AND ENIX)WMENTS Donations and legacies Donations Subscriptions 24 292 160 316 160 Other Irading activities Other income Gross sales of books and CD'S 329 53 75 75 Investment income Deposit account interest .Investment Account income 1,130 134 3,497 3.646 3.631 Charitable activities Camps in United Kingdom 126,998 102 700 Total incoming rosources 131,342 106.566 EXPENDITURE Other trading activities Purchases . Charitable activities Camp expenses Insurance Equipment storage and maintenance Printing, postage and stationery Website costs Administration fewts - office Folk Camps Paty Band Project Contractor fees Carried fofward 80.262 1,187 3,536 99 64,048 877 1,913 425 '456 783 4,300 39,225 112.027 1.402 38.838 125.772 This page does not form part of the st*utory financial statements Page13
Folk Cam s Soci Limrted Detailed Stalement of Financial Activities for the Year Ended 31 Au us12 23 31.8.23 31.8.22 Charitable activities Brought fonvard Grants to individuals 125,772 112,027 935 125.772 112,962 8upport costs Management Travel and meetings 3,487 2,286 Other Plant and machinery depn 1,956 Governance costs Accountsncy and legal fees 500 500 . Total resources expended 131.716 117,084 Net expenditu 10.518) This page does not form part of the statutory financial statements Page 14.