# **REGISTERED COMPANY NUMBER: 00931434 (England and Wales) REGISTERED CHARITY NUMBER: 255901**
## Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 August 2022
for
Folk Camps Society Limited
Lightwater Accountants Limited
2 Quarry Bank Lightwater Surrey GU18 5PE
Folk Camps Society Limited
Contents of the Financial Statements for the Year Ended 31 August 2022
||Page|
|---|---|
|Report of the Trustees|1 to 3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5|
|Statement of Financial Position|6 to 7|
|Notes to the Financial Statements|8 to 12|
|Detailed Statement of Financial Activities|13 to 14|
Folk Camps Society Limited
## Report of the Trustees for the Year Ended 31 August 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The trustees have complied with their duty under section 4 of the 2006 Charities Act to have due regard to guidance published by the Charity Commission.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The object of the Society is to preserve for the benefit of the public English folk dances and songs and other folk music, dance and song (including singing games), to make them known and to encourage the practice of them in their traditional forms.
## **Significant activities**
The only significant activity of the Society is to organise Folk Camps throughout the year based on its objectives and aims.
## **Volunteers**
All Trustees and camp staff are volunteers and receive no remuneration for their activities on behalf of the Society.
## **How our activities deliver public benefit**
All our charitable activities focus on promoting Folk Camps and are undertaken to further our charitable purpose for the public benefit.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The Society provides a sufficient number of Folk Camps to meet current demand and is working to increase the number of campers in order to further its aims and objectives.
The Society strives to encourage and train new voluntary staff in order to secure its activities in the future. Each year a number of voluntary staff undergo external training funded by the Society.
## **Internal and external factors**
The Trustees recognise that the success of all camps is dependent internally on its choice of venues and facilities, its efficiency in dealing with its members and the ability of its own voluntary staff. Camps are externally dependent on the goodwill of all those who provide facilities for the Society's use, and on conditions prevailing locally and nationally at the time of camps.
## **Covid**
The Trustees were able to run camps for the first time as the severity of the pandemic abated during 2022, although booking numbers were down. The hotel Craft Break, weekend camps and four full marquee weeks took place, although one week at a hall was cancelled. In view of the depleted reserves, the Trustees have continued to take actions to reduce overhead costs.
Page 1
Folk Camps Society Limited
Report of the Trustees for the Year Ended 31 August 2022
## **FINANCIAL REVIEW**
## **Principal funding sources**
The main source of income of the Society is from its activity of organising Folk Camps.
## **Investment policy and objectives**
The Society's reserves are invested to provide income and avoid depreciation of capital in order to provide a contingency against unplanned and unexpected costs.
## **Reserves policy**
As a charitable company, the Society aims to cover its administrative costs and payments maintaining an even level of reserves at a level to meet reasonably foreseeable contingencies in the long term. Should an excess surplus accrue, the council of management may consider using the excess to invest to further meet the objectives of the society.
## **FUTURE PLANS**
The Trustees intend to reverse the long-term decline in campers through improved marketing to further the objectives of Folk Camps within the limit of its financial restraints.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, the memorandum and articles of association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **Recruitment and appointment of new trustees**
Trustees are elected by the Governing Membership from their own number.
## **Organisational structure**
Folk Camps Society Limited is a Charitable Company and as such its Trustees are Directors of the Company. A Chairman and a Company Secretary are appointed by the Trustees from amongst their own number.
## **Induction and training of new trustees**
New Trustees are supplied with the information produced by the Charity Commission relating to Trustee Responsibilities.
## **Wider network**
Folk Camps Society Limited does not have a wider network of branches.
## **Related parties**
Folk Camps Society Limited does not have any related parties.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Company number**
00931434 (England and Wales)
## **Registered Charity number**
255901
Page 2
## Folk Camps Society Limited
## Report of the Trustees
## for the Year Ended 31 August 2022
## **Registered office**
2 Quarry Bank Lightwater Surrey GU18 5PE
## **Trustees**
P Weir Mrs S M Malleson P Self M De Frettes (resigned 20.11.21) A Keen Ms R C Boram Mrs S A Guthrie Ms M J Horton (resigned 20.11.21) Ms C Mycock Ms E H Cooper (appointed 20.11.21) Ms S V Richardson (appointed 20.11.21)
## **Independent Examiner**
Katharine Sarah Hardy Lightwater Accountants Limited 2 Quarry Bank Lightwater Surrey GU18 5PE
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
............................................................ P Self - Trustee
Page 3
Independent Examiner's Report to the Trustees of Folk Camps Society Limited
## **Independent examiner's report to the trustees of Folk Camps Society Limited ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2022.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Katharine Sarah Hardy Lightwater Accountants Limited 2 Quarry Bank Lightwater Surrey GU18 5PE
Date: .............................................
Page 4
Folk Camps Society Limited
## Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31 August 2022
|31.8.22
Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
160
**Charitable activities**
Folk Camps
102,700
Other trading activities
2
75
Investment income
3
3,631
**Total**
106,566
**EXPENDITURE ON**
Raising funds
2
**Charitable activities**
Folk Camps
112,782
Folk Camps Party Band Project
4,300
**Total**
117,084
Net gains/(losses) on investments
(6,776)
**NET INCOME/(EXPENDITURE)**
(17,294)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
124,251
**TOTAL FUNDS CARRIED FORWARD**
106,957|31.8.21
Total
funds
£
1,100
(425)
-
2,991
3,666
-
13,282
1,667
14,949
8,082
(3,201)
127,452
124,251|
|---|---|
The notes form part of these financial statements
Page 5
Folk Camps Society Limited
## Statement of Financial Position 31 August 2022
|31.8.22
Unrestricted
funds
Notes
£
**FIXED ASSETS**
Tangible assets
6
12,010
Investments
7
74,970
86,980
**CURRENT ASSETS**
Stocks
8
877
Debtors
9
6,764
Prepayments and accrued income
1,100
Cash at bank and in hand
55,614
64,355
**CREDITORS**
Amounts falling due within one year
10
(44,378)
**NET CURRENT ASSETS**
19,977
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
106,957
**NET ASSETS**
106,957
**FUNDS**
11
Unrestricted funds
106,957
**TOTAL FUNDS**
106,957|31.8.21
Total
funds
£
13,344
81,746
95,090
878
8,595
4,495
55,059
69,027
(39,866)
29,161
124,251
124,251
124,251
124,251|
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2022 in accordance with Section 476 of the Companies Act 2006.
The notes form part of these financial statements
Page 6
continued...
Folk Camps Society Limited
## Statement of Financial Position - continued
## 31 August 2022
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. P Self - Trustee
The notes form part of these financial statements
Page 7
Folk Camps Society Limited
Notes to the Financial Statements for the Year Ended 31 August 2022
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Resources expended, allocation and apportionment of costs**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 10% on reducing balance
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
## **Hire purchase and leasing commitments**
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Page 8
continued...
Folk Camps Society Limited
## Notes to the Financial Statements - continued for the Year Ended 31 August 2022
|**2.**|**OTHER TRADING ACTIVITIES**|||
|---|---|---|---|
|||31.8.22|31.8.21|
|||£|£|
||Gross sales of books and CD's|75|-|
|**3.**|**INVESTMENT INCOME**|||
|||31.8.22|31.8.21|
|||£|£|
||Deposit account interest|134|220|
||Investment Account Interest|3,497|2,771|
|||3,631|2,991|
|**4.**|**NET INCOME/(EXPENDITURE)**|||
||Net income/(expenditure) is stated after charging/(crediting):|||
|||31.8.22|31.8.21|
|||£|£|
||Depreciation - owned assets|1,334|1,483|
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 August 2022 nor for the year ended 31 August 2021.
## **Trustees' expenses**
It is the policy of the charity to reimburse in full any expenses properly incurred by its trustees in connection with its charitable activities. During the year, the total amount reimbursed to four trustees who served during the year in respect of travel costs was £339 (2021: £Nil).
Page 9
continued...
Folk Camps Society Limited
Notes to the Financial Statements - continued for the Year Ended 31 August 2022
|**6.**|**TANGIBLE FIXED ASSETS**||
|---|---|---|
|||Plant and|
|||machinery|
|||£|
||**COST**||
||At 1 September 2021 and||
||31 August 2022|36,859|
||**DEPRECIATION**||
||At 1 September 2021|23,515|
||Charge for year|1,334|
||At 31 August 2022|24,849|
||**NET BOOK VALUE**||
||At 31 August 2022|12,010|
||At 31 August 2021|13,344|
|**7.**|**FIXED ASSET INVESTMENTS**||
|||Listed|
|||investment|
|||£|
||**MARKET VALUE**||
||At 1 September 2021|81,746|
||Revaluations|(6,776)|
||At 31 August 2022|74,970|
||**NET BOOK VALUE**||
||At 31 August 2022|74,970|
||At 31 August 2021|81,746|
||There were no investment assets outside the UK.||
||Fixed Asset Investments are based on their value at the year end.||
Page 10
continued...
Folk Camps Society Limited
## Notes to the Financial Statements - continued for the Year Ended 31 August 2022
|**8.**
**STOCKS**
Books and T-Shirts stock
**9.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other debtors
**10.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Camp deposits rec'd in advance
Credits available for members
Accrued expenses
**11.**
**MOVEMENT IN FUNDS**
At 1.9.21
£
**Unrestricted funds**
Accumulated Fund
124,251
**TOTAL FUNDS**
124,251
Net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
**Unrestricted funds**
Accumulated Fund
106,566
(117,084)
**TOTAL FUNDS**
106,566
(117,084)|31.8.22
£
877
31.8.22
£
6,764
31.8.22
£
9,513
7,975
26,390
500
44,378
Net
movement
in funds
£
(17,294)
(17,294)
Gains and
losses
£
(6,776)
(6,776)|31.8.21
£
878
31.8.21
£
8,595
31.8.21
£
-
9,275
28,441
2,150
39,866
At
31.8.22
£
106,957
106,957
Movement
in funds
£
(17,294)
(17,294)|
|---|---|---|
Page 11
continued...
Folk Camps Society Limited
Notes to the Financial Statements - continued for the Year Ended 31 August 2022
## **11. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|**Unrestricted funds**
Development Fund
Accumulated Fund
**TOTAL FUNDS**|At 1.9.20
£
17,855
109,597
127,452
127,452|Net
movement
in funds
£
-
(3,201)
(3,201)
(3,201)|Transfers
between
funds
£
(17,855)
17,855
-
-|At
31.8.21
£
-
124,251|
|---|---|---|---|---|
|||||124,251|
|||||124,251|
Comparative net movement in funds, included in the above are as follows:
||Incoming|Resources|Gains and|Movement|
|---|---|---|---|---|
||resources|expended|losses|in funds|
||£|£|£|£|
|**Unrestricted funds**|||||
|Accumulated Fund|3,666|(14,949)|8,082|(3,201)|
|**TOTAL FUNDS**|3,666|(14,949)|8,082|(3,201)|
## **12. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 August 2022.
Page 12
Folk Camps Society Limited
## Detailed Statement of Financial Activities for the Year Ended 31 August 2022
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Subscriptions
**Other trading activities**
Gross sales of books and CD's
**Investment income**
Deposit account interest
Investment Account income
**Charitable activities**
Camps in United Kingdom
**Total incoming resources**
**EXPENDITURE**
**Other trading activities**
Purchases
**Charitable activities**
Camp expenses
Insurance
Equipment storage and maintenance
Printing, postage and stationery
Website costs
Administration fees - office
Administration fees - field
Folk Camps Party Band Project
Contractor fees
Grants to individuals|31.8.22
£
-
160
160
75
134
3,497
3,631
102,700
106,566
2
64,048
877
1,913
425
456
783
-
4,300
39,225
935
112,962|31.8.21
£
1,050
50
1,100
-
220
2,771
2,991
(425)
3,666
-
223
877
-
1,077
594
3,795
2,179
1,667
-
1,750
12,162|
|---|---|---|
This page does not form part of the statutory financial statements
Page 13
Folk Camps Society Limited
## Detailed Statement of Financial Activities
## for the Year Ended 31 August 2022
|**Support costs**
**Management**
Other operating leases
Travel and meetings
**Other**
Depreciation of tangible fixed assets
**Governance costs**
Accountancy and legal fees
Total resources expended
**Net expenditure**|31.8.22
£
-
2,286
2,286
1,334
500
117,084
(10,518)|31.8.21
£
129
65
194
1,483
1,110
14,949
(11,283)|
|---|---|---|
This page does not form part of the statutory financial statements
Page 14