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2020-12-31-accounts

Trustees’ Annual Report for the period

From 01/01/2020 To 31/12/2020

Charity name: East Ruston Village Hall

Charity registration number: 255720

Objectives and Activities

The object of the charity is the provision and maintenance of a village hall for use by the inhabitants of the area of benefit without distinction of political, religious or other opinions, including use for:

with the object of improving the conditions of life for the inhabitants.

This year also included the start of a refurbishment programme which coincided with the hall being closed for COVID reasons.

We confirm the trustees have taken regard to charity commission guidance for the public benefit.

Achievements and Performance

This year the village hall was closed for a large period due to COVID restrictions on gatherings. However, a refurbishment programme was in progress and the trustees achieved a remarkable amount of work to get the village hall up to a new standard. The following items took place:

The hall has now reopened and is hosting several regularly weekly events, as well as now receiving bookings for one off events. The feedback from the general public has been very complimentary. Regular bookers are extremely pleased with the work that has taken place, the hall is a warmer and more friendly environment for people to use. People who do not visit the hall regularly have commented about how surprised they are when seeing the new hall, and the huge improvements that have taken place.

Financial Review

Annual Accounts have been completed and are due for submission to the Charity Commission.

Donations and grants in excess of £44,000 were received this financial year.

Just over £74,000 was spent this financial year on the refurbishment of the hall.

Closing balance was a healthy £21,549.14.

Gift Aid has been received but not yet claimed as we have registered with HMRC but are still awaiting them to complete our application, this is taking much longer than anticipated.

Structure, Governance and Management

----- Start of picture text -----
Description of charity’s trusts:
Type of governing document Para 1.25 scheme
How is the charity Para 1.25 As per the governing document (scheme)
constituted?
Trustee selection methods Para 1.25 As per the governing document and appointed
including details of any members from the custodian trustees being
constitutional provisions e.g. the parish council
election to post or name of
any person or body entitled to
appoint one or more trustees
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The Hall is managed by 4 Trustees who are all local people and have been involved in helping to manage the Hall for a number of years. Over the last six month period they have recruited around 20 volunteers some of whom who now form a sub group who are supporting the Trustees in their plans for the restoration and refurbishment of the Hall. The remaining volunteers are organising fund raising events, providing cakes and refreshments for these events etc.

Reference and Administrative details

Charity name East Ruston Village Hall Registered charity number 255720 Charity’s principal address East Ruston Village Hall School Road East Ruston Norfolk NR12 9JD

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Michael Sims
2 Geoffrey Snell
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3 Sarah Willis 4 David Wilkins

Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year East Ruston Parish Council

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature Sarah Willis Michael Sims Geoffrey Snell David Wilkins Full name Sarah Willis Michael Sims Geoffrey Snell David Wilkins Position (eg Secretary, Treasurer Trustee Trustee Trustee Chair, etc) Date 04/01/2021

EAST RUSTON VILLAGE HALL - ANNUAL ACCOUNTS 2020

OPENING BALANCE

£36,449.36

INCOME

Date Type Payee Ref/Invoice Description £ 01/03/2020 C/R '000267 Hall Hire - Pollys Art £120.00 01/03/2020 C/R '000267 Hall Hire - various cash via Mick £56.00 01/14/2020 C/R '601531 Donation - Capri & Halliwell £50.00 PUBLIC DONATION 01/20/2020 C/R '600654 Donation - anonymous, L&C Marsden £750.00 PUBLIC DONATION 01/28/2020 BAC 'NNDC NNDC Elections £198.00 02/07/2020 BAC BEVERLEY WIG Donation £50.00 PUBLIC DONATION 02/11/2020 C/R '000268 Hall Hire - Pollys Art £168.00 02/28/2020 BAC SHELL U.K. LIMITED 700153675300 Utilities £200.00 02/28/2020 C/R '000270 Hall Hire - various cash via Mick £310.94 02/28/2020 C/R '000270 Hall Hire - table tennis £47.00 02/28/2020 C/R '000270 Hall Hire - St Marys Parish Church £132.00 03/03/2020 BAC EVEREST CLIFFORD 002 Hall Hire - table tennis £14.00 03/03/2020 BAC LESLIE J M K DONATION £500.00 PUBLIC DONATION 03/09/2020 BAC EVEREST CLIFFORD 002 Hall Hire - table tennis £14.00 03/10/2020 BAC 'NNDC Government Grant £10,000.00 GOVT/LOCAL AUTHORITY GRANT 03/10/2020 C/R '601531 Donation £1,900.00 03/16/2020 BAC EVEREST CLIFFORD 002 Hall Hire - table tennis £14.00 03/20/2020 BAC GARFIELD WESTON FO Donation £7,000.00 PUBLIC DONATION 03/30/2020 BAC A C R E ACRE VHI GRANT £13,231.82 04/14/2020 C/R '000271 Donation - Paul Basham Charitable Trust £2,500.00 PUBLIC DONATION 04/14/2020 C/R '000271 Donation - Peter Downing £100.00 PUBLIC DONATION 04/14/2020 C/R '000271 Hall Hire - Pollys Art £63.00 04/24/2020 BAC NORFOLK COMMUNITY NCF GRANT PAYMENT £500.00 GOVT/LOCAL AUTHORITY GRANT 04/28/2020 BAC NNDC Rates - COVID Allowance £10,000.00 06/24/2020 C/R '000213 Donations given - cash £100.00 PUBLIC DONATION 06/24/2020 C/R '000215 Donation - Poors Allotment £10,000.00 PUBLIC DONATION 06/30/2020 C/R '000272 Hall Hire - various cash via Mick £31.00 08/17/2020 C/R '000216 Hall Hire - various £29.50 11/11/2020 BAC MRS TRACEY SMITH Donation £75.00 PUBLIC DONATION 11/16/2020 C/R '000218 Will Band Practice £15 13/08, £60 donation Chairs & Tables - cash £75.00 11/16/2020 C/R '000219 Ian Sheriff - for Lighting Improvements - cash £80.00 11/16/2020 BAC LESLEY MARSDEN Donation £750.00 PUBLIC DONATION 11/17/2020 C/R '000217 East Ruston Parish Council £639.86 12/04/2020 BAC 'NNDC Rates - COVID Allowance £1,334.00 12/21/2020 BAC 'NNDC Rates - COVID Allowance £567.07 £61,600.19

EXPENDITURE

Date Type Payee Ref/Invoice Ref/Invoice Description £ 01/08/2020 CHQ '000338 Georgia Smith Cleaning -£15.00 02/07/2020 CHQ '000339 Georgia Smith Cleaning -£30.00 02/12/2020 DPC ASPECT ROOFING LTD SIN100934 Refurbishment - Roof replacement -£10,153.80 03/02/2020 CHQ '000227 EON Electric Utilities -£408.78 03/05/2020 CHQ '000226 Policy Bee LLP Public Liability Insurance -£53.76 03/06/2020 CHQ '000225 ACE Fire Annual Fire Extinguisher Service -£107.28 03/10/2020 CHQ '000340 Georgia Smith Cleaning -£30.00 03/23/2020 DPC ADVANCED JOINERY Refurbishment - Doors -£5,176.96

03/25/2020 CHQ '000229 PPL PRS - Music Licence -£124.80
06/03/2020 DPC ASPECT ROOFING LTD SIN101377 Refurbishment - Roof replacement -£18,646.20
06/11/2020 CHQ '000342 EON Electric Utilities -£158.56
07/13/2020 DPC ASPECT ROOFING LTD SIN101490 Refurbishment - Roof replacement -£26,585.47
07/14/2020 DPC DAVID WILKIN Refurbishment - consumables -£397.60
07/17/2020 CHQ '000343 CAS Ltd Village Hall Insurance -£639.86
07/22/2020 DPC DAVID WILKIN Refurbishment - consumables -£557.77
08/10/2020 DPC CHRIS MARSDEN Refurbishment - consumables -£191.73
08/19/2020 DPC DAVID WILKIN Refurbishment - consumables -£952.44
08/28/2020 DPC ANGLIANPAINT INV 27/08/20 Refurbishment - decorating -£280.00
09/14/2020 DPC CARL WARD Refurbishment - building works -£1,098.50
09/15/2020 DPC CHRIS MARSDEN Refurbishment - consumables -£235.33
09/16/2020 CHQ '000344 EON Electric Inv dated 19/08/21 -£30.27
09/21/2020 DPC DAVID WILKIN Refurbishment - consumables -£226.09
09/24/2020 DPC COLLINS AND CO INV 23/09/20 Refurbishment - building works -£2,172.62
10/09/2020 DPC LAMBS SIGNS 20651 Refurbishment - hall sign -£76.80
10/12/2020 CHQ '000345 Diesel Receipts for Digger & Dumper - extending car park -£38.00
10/26/2020 DPC CHRIS MARSDEN Refurbishment - consumables -£302.33
10/27/2020 DPC BLITZ FLOORCARE 187 Refurbishment - hall foor -£1,400.00
10/30/2020 DPC BLITZ FLOORCARE 187 Refurbishment - hall foor -£1,400.00
11/05/2020 DPC MID LIGHTING 2161-20921 Refurbishment - lighting -£2,402.40
11/05/2020 DPC PARKFARM WINDOWS INV 5868 Refurbishment - windows -£280.00
11/05/2020 D/D E.ON 6206111164 A Utilities -£37.72
11/16/2020 DPC LESLEY MARSDEN Refurbishment - consumables -£722.14
11/16/2020 DPC DAVID WILKIN Refurbishment - consumables -£1,023.12
11/30/2020 DPC DAVID WILKIN Refurbishment - consumables -£38.82
12/04/2020 D/D E.ON 6206111164 A Utilities -£29.13
12/09/2020 DPC LESLEY MARSDEN Refurbishment - consumables -£76.64
12/09/2020 DPC CHRIS MARSDEN Refurbishment - consumables -£76.27

CHARITY COMMISSION FOR ENGLAND tho WALES Independent examlnerfs report on the accounts eport to the trust••sl members East Ruston Village Hall On accounts for the year •nded 31. Decerrt>er 2020 Charity no (ff any) 55720 Responslbllitles and basis of r•port I report to the trustees on my examination of the aco)unt8 of the above thanty (Yhe Trusf) for the year ended 3111212020. the charitys trustees, you are responsible for the preparation of the accounts in accordance the requirements of the Charities Act 2011 Cthe I report in respect of ry examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have follo￿d all the applicable Direclions gNen ty the Chaiity Comffassion under sedion 145(5)(b) of the ACL Independent examlnefs statement I have coffpleted ry examinab'on. I confimi that no material matters have come to my attention in connection wth the examination (other than that disdosed below ") ￿•ch gives me cause to believ• that in, any material rospe(*" • the accounting records were not kept in accordance Nmth section 130 of the Charities Art" or • the ac￿Unts did not accord V￿th the accounting records; or • the accounts did not comply v￿th the applicable requirements concerning the fonn and content of accounts set out in the Chariti68 (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'tNe and fairf view vknich is not a mattor considernd as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to ￿lch attention should be dravffl in this report in order to onable a proper understanding of the accounts to be reached. lease delete the W￿dS in the brackets rfthey do not ap￿. Signed: Name: Addres8: E CklA Zl'l Onty complete rf the examiner needs to highlight material matters of concern (see CC32, Independent exarronation of charity accounts: directions and guidance for exaniners). Give here brief details of ny it•nM that th• xamin•r wi•hM to dl•clo••.