## **SCALBY & NEWBY VILLAGE TRUST 2025** Registered Charity 255439 Hon Sec c/o 20, North Street, Scalby, YO13 0RP Telephone: 01723 352369 ## **Dear Member,** **The 57[th] Annual General Meeting of the Scalby & Newby Village Trust will be held on Tuesday March 25[th] 2025 at 7.00pm in the Temperance Hall. Please send apologies to Caroline on c.pindar@teampindar.co.uk. We are looking forward to welcoming you all.** ## **AGM AGENDA** Apologies for absence. **1.** Minutes of the 56[th] AGM (27[th] March 2024), matters arising and adoption **2.** To receive and adopt the Annual Report 2024 **3.** To receive and adopt the Hon. Treasurer’s Report 2024 **4.** Appointment of Independent Examiner of the Accounts. **5.** Review of the annual subscription. **6.** Election of officers and committee members for 2024. **7.** Report on planning development in and around Scalby & Newby. **8.** Update on Temperance Hall. **9.** Any other business ## **MINUTES OF THE AGM HELD ON 27th MARCH 2024** ## **Chairman** : Caroline Pindar **Present** : Mr & Mrs Ellerker, Mr & Mrs Grice, Helen Barr, Mr & Mrs Goode, Mr & Mrs Stevens, Mr Johnson, Mr Grunwell, Mr Thomas, Mr A Bradley, Mr & Mrs Winn, Mr & Mrs Thompson, Hilary Thraves, Mr & Mrs Tyman, R Roberts, Mr & Mrs Kelly, Mr Sedman, Lorraine Naylor (minute taker). **1. Apologies for absence** : Mrs S Atkins, Mr & Mrs J Armistead, Mr & Mrs GTV Pindar, Mrs L Carling, Mr T Gillon, Mr & Mrs M Mellers, Mrs A Arnold- Forster, Mr & Mrs T Colbourne, Mr & Mrs T Boyes, H Dixey, Mr & Mrs J Adamson, Mrs & Mrs M Mullane, Mrs J Cathcart, Mr & Mrs J Barker, Ms G Pullen, Mrs J Cathcart. **2. Minutes of the last meeting** : Taken as read. Proposed: Judith Stephenson, seconded: Martin Johnson. There were no matters arising. **3. To receive and adopt the Annual Report 2023:** Circulated previously and taken as read and correct. Proposed: Geoff Winn, seconded: Jenny Winn. **4. To receive and adopt the Hon. Treasurers report 2023:** Previously circulated. The Chair explained the salient points and asked for any questions. No Questions asked. Proposed: Richard Thompson, seconded: Alan Bradley. **5. Appointment of the Independent examiner of the Accounts:** John Armistead had kindly reviewed the 2023 accounts which had been prepared by Kath Bell. The Chair formally thanked both for their work. John Armistead is willing to perform the role again this year. Proposed: A Bradley, seconded: G Winn **6. Review of the Annual Subscription.** No change was proposed. This remains at £10 per couple and £7 single. **7. Election of Officers and Committee members for 2024.** The current members of the committee are all happy to stand again. These are Chair: Caroline Pindar, Vice Chair: Chris Grice, Committee Members: Ken Martin, Richard Thompson, Sid Foot and Alan Bradley. Caroline asked if anyone interested in helping to speak to her directly please. **8. Report on the Planning in and around Scalby and Newby** . The report was received from Chris Grice with thanks. A copy of the report will be circulated with these minutes. **9. Update on the Temperance Hall** : The Chair gave an update on the hall which has come into its own this year. There are music nights, cinema nights and yoga and Pilates classes. The U3A have made enquires and hope to take up some sessions soon. The tenants have become an established part of the community, offering eye and ear care and beauty services. The capital programme is progressing well with the replacement of the external fire escape and associated lighting and exit works. Other projects include the possibility of solar panels and an exterior clock, the “Queen Elizabeth II Clock”. ## **10. Any Other Business:** **New Trust President:** The Chair belatedly welcomed the trust’s new president Mr Nick Thomas. He received a hearty round of applause **. Sponsorship plaques.** Chair sponsorship was still available. If anyone wants to sponsor a chair please see Caroline. No questions were asked or any AOB raised. The Chair was thanked for all her work. The Chair closed the AGM and introduced the guest speaker Mr Chris Hall, talking about “Mapping the town: the story of Scarborough from old maps”. ## **SCALBY VILLAGE TRUST ANNUAL REPORT 2024** The aim of the Trust continues to be to: _‘To promote the permanent preservation of lands and buildings of beauty or historic interest in and around Scalby and Newby, and generally to protect the character of our area’_ 2024 was another hectic year. In the Temperance Hall all our tenants were settled continuing to provide services that the community can use. We changed our energy supplier in a bid to save money on gas and electricity and we installed a Honeywell system to the heating allowing the rooms to be heated via App! Hall bookings have remained steady. Pilates, music nights and Scalby Cinema form the core of the activities with a few other _ad hoc_ meetings and events. There is still availability if anyone knows of someone looking for space. The Temperance Hall Facebook and Instagram accounts do very well with 252 and 161 followers respectively. In the year ahead we plan to do work to the back yard and look at replacing windows at the back of the building if finances allow. Anyone interested in joining the proposed Hall management team, please come forward. In March, after our AGM we had an excellent presentation from Chris Hall tracing the history of Scarborough through old maps. In May, Tim Tubbs entertained us with witty tales about Victorian crimes around the town and in September, Nick Gibbons came to speak to us about the ecology and conservation of our local bat population. Thank you again to all our speakers. Our Neighbourhood Plan Sub-Group met twice and are meeting again before the AGM, so further feedback will be given at the AGM. Our Trust Facebook account has 647 followers! Please follow us. We sadly lost several members this year, Alison Annan, Jessica Cathcart and Tom Pindar. All were long standing members and we will miss them. Please volunteer to become our Hon Treasurer or Hon Secretary. We now do online banking. Neither job is onerous if your Chairman can do them as well. ## **TREASURER’S REPORT AND ACCOUNTS FOR 2024** Income has been as last year, from Temperance Hall business rental (including proportions of utility bills), community room rental, subscriptions and donations. We have again not maintained our level of subscriptions, indicative of missing a membership secretary. Trust expenditure has been almost exclusively on the Temperance Hall, namely insurance, utility bills, Scalby Cinema, the heating system, fire equipment maintenance and security. Scalby Cinema, which the Trust runs as part of further community engagement, incurred overall costs of £2182.60, with total receipts of £2205.60. Pleasing but with good fortune. Thanks go to Geoff Winn who applied for the Gift Aid on donations, to the tune of a magnificent £7716.43. Please, could those who do not pay subscriptions by annual direct debit, be encouraged to do so. Many thanks to those who do, often including an extra annual donation. Your ongoing support is gratefully received. Cash on hand for 2024 was £307 ## **TREASURER’S REPORT AND ACCOUNTS FOR 2024** Receipts and Payments year ended 31 December 2024 ||**2024**|**2023**| |---|---|---| |**Receipts**||| |Subscriptions|436|525| |Donations|328|265| |Hall Rental|3099|2250| |HMRC Gift Aid|7716.43|| |Fundraiser (chairs)|0|420| |Business rents|14700|13100| |Business Insurance||671.48|1314| |---|---|---|---| |Business Utilities||2279.76|3808| |Business Bond||0|100| |Cinema||2205.6|1715| |Sundry||9.6|85| |||**31445.87**|**23582**| |**Payments**|||| |Electricity||1753.84|1683| |Gas||2000.56|4864| |Water||294.19|348| |Insurance||1145.93|1109| |Cleaning||1247.83|1145| |pppl/ music licence||235.8|| |Rates||177.44|| |Keys/security|||783| |Printing/Advertising||45.45|848| |Building repairs/servicing||787.4|| |Cinema||2182.6|2285| |Sundries||50|690| |Repayments||6000|262| |Building works/ Fire escape||10392.97|3500| |||**26314.01**|**17517**| |Surplus/Deficit for the year||**£5131.86**|**£6065**| |Surplus/(Deficit) for the year|**bank**|4824.86|**6035**| ||**cash**|307|**30**| |**Balance Brought Forward**||17190|**11125**| |**Balance Carried Forward**|Nat West Bank|21984.9|**17160**| ||Cash on hand|337.1|**30**| ## **FUTURE OPEN MEETINGS** |**DATE**|**DOORS**
**OPEN**|**WHERE**|**SPEAKER**|**TOPIC**| |---|---|---|---|---| |25.03.25
Tuesday|7.00pm|Temperance
Hall|Chris
Garforth|Chairman of Fracking
Free Coastal
Communities| |14.05.24
Wednesday
NB date
change|7.00 pm|Temperance
Hall|TBC|Atkinson Grimshaw
(tbc)| |09.07.24
(tbc)|10.00
am|Stephen
Joseph
Theatre|Backstage
Tour|SUMMER VISIT
£9.50 reduced to £4.50
for members. (incl
refreshments)| |23.09.24
Tuesday
NB date
change|7.00pm|Temperance
Hall|Neil
Graham|The autumn night sky
above Scalby and
Newby| ## **SCALBY & NEWBY VILLAGE TRUST 2025** Registered Charity 255439 Hon Sec c/o 20, North Street, Scalby, YO13 0RP Telephone: 01723 352369 We need a **Treasurer, Secretary** , **Membership Secretary and committee members.** Please consider helping us run the Trust by volunteering. Nothing is too time consuming and we are a very friendly group with an important role in the community. If you would like to find out more please call Caroline Pindar as above or our vice-chairman Chris Grice on 07711 211124. ## **NOMINATION FORM TO ELECT OFFICERS AND COMMITTEE MEMBERS 2025** I wish to nominate .............................................. As (position) ............................................. Proposed by .............................................. Seconded by .............................................. NB Please return this form by 15.3.25 to c/o 20, North Street, Scalby. ## **SCALBY & NEWBY VILLAGE TRUST 2025** Registered Charity 255439 ## **PAYMENT SLIP FOR SUBSCRIPTION 2025** Annual subscription is £7 for individuals, £10 for couples in 2025. **Payment: By standing order to:** Nat West sort code 54-41-24 Account Number 47521201. Please put your surname as a reference. **By hand or post to:** The Hon. Treasurer, c/o 20, North Street, Scalby, Scarborough YO13 0RP I/We enclose £................. Subscription for 2025 Name/s ...................................................................... Address ....................................................................... Post Code ............................. Date: ........................ E-mail ........................................................................ In order to Gift Aid your donation you must tick the box below: **I want to Gift Aid my donation of £………. and any donations I make in the future or have made in the past 4 years to: Scalby and Newby Village Trust** > I am a UK taxpayer and understand that if I pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all my donations in that tax year it is my responsibility to pay any difference. My Details are as above. Please notify the charity if you:  want to cancel this declaration  change your name or home address  no longer pay sufficient tax on your income and/or capital gains. If you pay Income Tax at the higher or additional rate and want to receive the additional tax relief due to you, you must include all your Gift Aid donations on your Self-Assessment tax return for ask HM Revenue and Customs to adjust your tax code.