**Registered Charity No 254965**
**THE CHICHESTER HALL, WITLEY, SURREY Financial Statements for the Year Ended 30th September 2024**
**----- Start of picture text -----**
Contents Page
Report of the Management Committee 2 & 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 & 7
**----- End of picture text -----**
## **The Chichester Hall, Witley, Surrey Annual Report for the Year to 30th September 2024**
The Management Committee are pleased to present their Report for the year ended 30th September 2024.
## **Constitution**
The Chichester Hall was established by deed of trust in 1935, amended in 2015, by Helen Chichester who conveyed the freehold property to the then Trustees (Lloyds Bank) for the use of the community and to be run by a Management Committee,
## **Management Committee**
The members of the Management Committee, who are the trustees for the purposes of charity law, during the year were:
Richard Bacon Sarah Bayliss Jenny Beard Tim Beard Caroline Brett-Field Tim Kendall Elaine King Becky Latham Charles Lewis Gerald Pusey Sam Udall Petra Wilkinson Lisa Tugwell Marcus Wilson Shereen Brandon
Management Committee members are elected on an annual basis, with the Officers being elected from the membership thereof. The Annual General Meeting will be held in December 2024.
## **Objects, Organisation and Activities**
The Charity is established to enhance the community life of the inhabitants of Witley and surrounding area, by providing a venue for their general physical and mental recreation and for their social, moral and intellectual development, particularly pensioners and children.
The Charity is organised as an independent association of local residents with a management committee comprising elected and nominated members. The principal activity is the provision of a Village Hall as a permanent community facility. Other community projects are organised as funds permit from time to time.
The Hall is available for hire by any individual or organisation in accordance with a standard hiring agreement and scale of charges adopted for the year. It is intended that the scale of charges be sufficient to generate enough income to meet all normal annual expenditure incurred in providing the Hall. Exceptional activities and costs are funded by specific appeals, fundraising and grants.
## **The Chichester Hall, Witley, Surrey Annual Report for the Year to ended 30th September 2024**
## **Review of Progress and Achievements**
The main focus of the Charity remains the maintenance and letting of The Chichester Hall for the benefit of the local community. Once again we hosted WitStock, our annual village fair, a very successful event which enjoyed wonderful weather and a record turnout. We continue to look at improvements for the Hall which might enhance the use of such a valuable asset to the community. Our aim for the coming year is to maintain the Hall's position as the most prominent facility for events and celebrations in the area, offering an extremely attractive space for the use of the local community.
None of this can be achieved of course without the organisation of the volunteers on the Committee: they deserve our eternal gratitude for their dedication to the cause of preserving and promoting The Chichester Hall.
## **Finances**
The attached financial statements show the current state of the finances which the Committee consider to be sound and will continue to be kept at prudent levels. The statements have been drawn up in accordance with the Charity Commission Statement of Recommended Practice.
The Charity Bankers are Lloyds Bank plc at Godalming, Surrey.
The Independent Examiner is Michael Hahn (ACA) when the Annual Report requires Examination.
The principal address of the charity is Holly Hedges, Wheeler Lane, Witley, GU8 5QU.
## **Investment policy and performance**
The Charity's constitution authorises the Trustees to make and hold investments using the funds of the Charity. There are no restrictions on the Trustees power to invest. The level of income earned on the investments is considered to be satisfactory for the year.
## **Reserves policy**
The free reserves of the Charity represent **£40,147** at the year end.
The Trustees consider the current level reserves to be at an acceptable level to fulfil the objectives of the Charity.
## **Public benefit statement**
The Management Committee confirm that they have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to the Charity Commission's general guidance on public benefit.
## C Lewis
C Lewis, Chairman
Date:
28 January 2025
For and on behalf of
The Chichester Hall Management Committee
## **The Chichester Hall, Witley Statement of Financial Activities for the Year ended 30th September 2024**
|**Note**
**Incoming Resources**
Donations and gifts
2
Hall lettings
3
Grants / Insurance Claim Receipt
Investment Income
Fundraising
**Total Incoming Resources**
**Resources Expended**
Cost of fundraising
Rates, water, refuse
Gas and electricity
Insurance
Cleaning / materials
Maintenance and renewals
Licences and fees
**Governance costs**
Management & administration
of the charity
4
**Total Resources Expended**
**Net incoming / (outgoing) resources**
**for the year before transfers**
**Net movement of funds**
**Fund Balances b/fwd at 1/10/2023**
**Fund Balances c/fwd at 30/09/2024**|**Unrestricted**
**Restricted**
**Endowment**
**Funds**
**Funds**
**Fund**
**Total**
2023
£
£
£
£
£
**1,570**
**1,570**
1,244
**16,062**
**16,062**
19,329
**28,154**
**28,154**
5,000
**444**
**444**
210
**-**
**-**
-|
|---|---|
||**46,230**
-
-
**46,230**
25,783|
||**-**
**-**
**-**
**-**
-
**1,429**
**-**
**-**
**1,429**
2,411
**4,477**
**-**
**-**
**4,477**
5,887
**5,289**
**-**
**-**
**5,289**
4,536
**6,260**
**-**
**-**
**6,260**
6,433
**37,820**
**-**
**-**
**37,820**
8,997
**108**
**-**
**-**
**108**
80|
||**55,383**
**-**
**-**
**55,383**
28,343
**5,182**
-
-
**5,182**
2,213|
||**60,566**
-
-
**60,566**
30,556|
||**(14,336)**
**-**
**-**
**(14,336)**
(4,773)|
||**(14,336)**
**-**
**-**
**(14,336)**
(4,773)
**54,483**
**-**
**775**
**55,258**
60,030|
||**40,147**
**-**
**775**
**40,922**
55,258|
## **The Chichester Hall, Witley**
## **Balance Sheet as at 30th September 2024**
|**Note**
**Fixed Assets**
Bank
**Current Assets**
Debtors
Lettings debtors
Cash at Bank (on short term)
**Creditors**
**Amounts falling due within one year**
Creditors
Letting fees received in advance
**Net current assets**
**TOTAL NET ASSETS**
8
**Represented by:**
**Capital Funds**
Endowment Fund
6
**Unrestricted Funds:**
5
General Fund
Millennium Development Fund|**30th September 2024**
£
£
**775**
**3,071**
**60**
**38,946**
**42,077**
**690**
**1,240**
**1,930**
**40,147**
**40,922**
**775**
**38,429**
**1,718**
**40,922**|**30th September 2024**
£
£
**775**
**3,071**
**60**
**38,946**
**42,077**
**690**
**1,240**
**1,930**
**40,147**
**40,922**
**775**
**38,429**
**1,718**
**40,922**|**30th September 2023**
£
£
775
2,800
-
52,828
55,628
600
545
1,145
**54,483**
55,258
775
52,765
1,718
55,258|**30th September 2023**
£
£
775
2,800
-
52,828
55,628
600
545
1,145
**54,483**
55,258
775
52,765
1,718
55,258|
|---|---|---|---|---|
||**42,077**||55,628||
||**690**
**1,240**||600
545||
||**1,930**||1,145||
||||||
|||**40,922**||55,258|
|||**775**
**38,429**
**1,718**||775
52,765
1,718|
|||**40,922**||55,258|
Shereen Brandon, Treasurer Date: **18/11/2024** For and on behalf of the The Chichester Hall Management Committee
## **The Chichester Hall, Witley Notes to the Accounts for the Year Ended 30th September 2024**
## **1 Accounting Policies General**
The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) as it applies from 1 January 2015 and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.
The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 rather than the Accounting Statement and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
## **Incoming Resources**
Hall lettings are recognised by reference to the period to which the letting relates. Donations and investment income are accounted for on a receipts basis.
## **Resources Expended**
Expenditure is included where incurred on an accruals basis.
## **Capital Expenditure**
The cost of replacing furniture, fittings and equipment is written off to the Statement of Financial Activities in the year in which incurred.
## **Debtors and creditors receivable/payable within one year**
Debtors and creditors are recorded at invoice value.
|**2 Donations and Appeals**
Donations
**3 Hall Lettings**
Regular users
Casual users
**4 Management and Administration of Charity**
Independent Examiner's fee
Administration expenses:
Printing, stationery, postage and telephone costs
of Management Committee officers|**2024**
**1,570**
**9,607**
**6,455**
**16,062**
**600**
**4,582**
**5,182**|2023
1,244|
|---|---|---|
|||10,654
8,675|
|||19,329|
|||600
1,613|
|||2,213|
## **The Chichester Hall, Witley**
## **Notes to the Accounts for the Year Ended 30th September 2024**
|**5 Unrestricted Funds**
General Fund
Millennium Development Fund|**Balance**
**Balance**
**at**
**Incoming**
**Resources**
**Transfers**
**at**
**01/10/23**
**Resources**
**Expended**
**30/09/24**
£
£
£
£
£
**52,765**
**46,230**
**(60,566)**
**-**
**38,429**
**1,718**
**-**
**-**
**-**
**1,718**|
|---|---|
||**54,483**
**46,230**
**(60,566)**
**-**
**40,147**|
The Millennium Development Fund is a designated fund. It was initiated in September 1995 to set aside funds for future development projects.
## **6 Endowment Fund**
The Endowment Fund was set up under a scheme dated 7 November 1947. The fund comprises a sum of £775.
The interest arising on the endowment fund investment is unrestricted and available for general purposes.
## **7 Restricted Funds**
No activity to report
## **8 Summary of Net Assets by Funds**
|Investments
Net Current Assets|**Endowment**
**General**
**Designated**
**Funds**
**Total**
£
£
£
£
**-**
**-**
**775**
**775**
**38,429**
**1,718**
**-**
**40,147**
**Unrestricted Funds**|
|---|---|
||**38,429**
**1,718**
**775**
**40,922**|
## **9 Management Committee expenses**
Sam Udall, member of the Management Committee received £3420 for her role as Booking Secretary.
## **10 Related Party Transactions**
There were no transactions with related parties for the year ended 30 September 2024
## **11 FRS 102**
The accounts for the year ended 30 September 2024 were prepared under SORP (FRS 102).
**Registered Charity No 254965**
**THE CHICHESTER HALL, WITLEY, SURREY Financial Statements for the Year Ended 30th September 2024**
**----- Start of picture text -----**
Contents Page
Report of the Management Committee 2 & 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 & 7
**----- End of picture text -----**
## **The Chichester Hall, Witley, Surrey Annual Report for the Year to 30th September 2024**
The Management Committee are pleased to present their Report for the year ended 30th September 2024.
## **Constitution**
The Chichester Hall was established by deed of trust in 1935, amended in 2015, by Helen Chichester who conveyed the freehold property to the then Trustees (Lloyds Bank) for the use of the community and to be run by a Management Committee,
## **Management Committee**
The members of the Management Committee, who are the trustees for the purposes of charity law, during the year were:
Richard Bacon Sarah Bayliss Jenny Beard Tim Beard Caroline Brett-Field Tim Kendall Elaine King Becky Latham Charles Lewis Gerald Pusey Sam Udall Petra Wilkinson Lisa Tugwell Marcus Wilson Shereen Brandon
Management Committee members are elected on an annual basis, with the Officers being elected from the membership thereof. The Annual General Meeting will be held in December 2024.
## **Objects, Organisation and Activities**
The Charity is established to enhance the community life of the inhabitants of Witley and surrounding area, by providing a venue for their general physical and mental recreation and for their social, moral and intellectual development, particularly pensioners and children.
The Charity is organised as an independent association of local residents with a management committee comprising elected and nominated members. The principal activity is the provision of a Village Hall as a permanent community facility. Other community projects are organised as funds permit from time to time.
The Hall is available for hire by any individual or organisation in accordance with a standard hiring agreement and scale of charges adopted for the year. It is intended that the scale of charges be sufficient to generate enough income to meet all normal annual expenditure incurred in providing the Hall. Exceptional activities and costs are funded by specific appeals, fundraising and grants.
## **The Chichester Hall, Witley, Surrey Annual Report for the Year to ended 30th September 2024**
## **Review of Progress and Achievements**
The main focus of the Charity remains the maintenance and letting of The Chichester Hall for the benefit of the local community. Once again we hosted WitStock, our annual village fair, a very successful event which enjoyed wonderful weather and a record turnout. We continue to look at improvements for the Hall which might enhance the use of such a valuable asset to the community. Our aim for the coming year is to maintain the Hall's position as the most prominent facility for events and celebrations in the area, offering an extremely attractive space for the use of the local community.
None of this can be achieved of course without the organisation of the volunteers on the Committee: they deserve our eternal gratitude for their dedication to the cause of preserving and promoting The Chichester Hall.
## **Finances**
The attached financial statements show the current state of the finances which the Committee consider to be sound and will continue to be kept at prudent levels. The statements have been drawn up in accordance with the Charity Commission Statement of Recommended Practice.
The Charity Bankers are Lloyds Bank plc at Godalming, Surrey.
The Independent Examiner is Michael Hahn (ACA) when the Annual Report requires Examination.
The principal address of the charity is Holly Hedges, Wheeler Lane, Witley, GU8 5QU.
## **Investment policy and performance**
The Charity's constitution authorises the Trustees to make and hold investments using the funds of the Charity. There are no restrictions on the Trustees power to invest. The level of income earned on the investments is considered to be satisfactory for the year.
## **Reserves policy**
The free reserves of the Charity represent **£40,147** at the year end.
The Trustees consider the current level reserves to be at an acceptable level to fulfil the objectives of the Charity.
## **Public benefit statement**
The Management Committee confirm that they have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to the Charity Commission's general guidance on public benefit.
## C Lewis
C Lewis, Chairman
Date:
28 January 2025
For and on behalf of
The Chichester Hall Management Committee
## **The Chichester Hall, Witley Statement of Financial Activities for the Year ended 30th September 2024**
|**Note**
**Incoming Resources**
Donations and gifts
2
Hall lettings
3
Grants / Insurance Claim Receipt
Investment Income
Fundraising
**Total Incoming Resources**
**Resources Expended**
Cost of fundraising
Rates, water, refuse
Gas and electricity
Insurance
Cleaning / materials
Maintenance and renewals
Licences and fees
**Governance costs**
Management & administration
of the charity
4
**Total Resources Expended**
**Net incoming / (outgoing) resources**
**for the year before transfers**
**Net movement of funds**
**Fund Balances b/fwd at 1/10/2023**
**Fund Balances c/fwd at 30/09/2024**|**Unrestricted**
**Restricted**
**Endowment**
**Funds**
**Funds**
**Fund**
**Total**
2023
£
£
£
£
£
**1,570**
**1,570**
1,244
**16,062**
**16,062**
19,329
**28,154**
**28,154**
5,000
**444**
**444**
210
**-**
**-**
-|
|---|---|
||**46,230**
-
-
**46,230**
25,783|
||**-**
**-**
**-**
**-**
-
**1,429**
**-**
**-**
**1,429**
2,411
**4,477**
**-**
**-**
**4,477**
5,887
**5,289**
**-**
**-**
**5,289**
4,536
**6,260**
**-**
**-**
**6,260**
6,433
**37,820**
**-**
**-**
**37,820**
8,997
**108**
**-**
**-**
**108**
80|
||**55,383**
**-**
**-**
**55,383**
28,343
**5,182**
-
-
**5,182**
2,213|
||**60,566**
-
-
**60,566**
30,556|
||**(14,336)**
**-**
**-**
**(14,336)**
(4,773)|
||**(14,336)**
**-**
**-**
**(14,336)**
(4,773)
**54,483**
**-**
**775**
**55,258**
60,030|
||**40,147**
**-**
**775**
**40,922**
55,258|
## **The Chichester Hall, Witley**
## **Balance Sheet as at 30th September 2024**
|**Note**
**Fixed Assets**
Bank
**Current Assets**
Debtors
Lettings debtors
Cash at Bank (on short term)
**Creditors**
**Amounts falling due within one year**
Creditors
Letting fees received in advance
**Net current assets**
**TOTAL NET ASSETS**
8
**Represented by:**
**Capital Funds**
Endowment Fund
6
**Unrestricted Funds:**
5
General Fund
Millennium Development Fund|**30th September 2024**
£
£
**775**
**3,071**
**60**
**38,946**
**42,077**
**690**
**1,240**
**1,930**
**40,147**
**40,922**
**775**
**38,429**
**1,718**
**40,922**|**30th September 2024**
£
£
**775**
**3,071**
**60**
**38,946**
**42,077**
**690**
**1,240**
**1,930**
**40,147**
**40,922**
**775**
**38,429**
**1,718**
**40,922**|**30th September 2023**
£
£
775
2,800
-
52,828
55,628
600
545
1,145
**54,483**
55,258
775
52,765
1,718
55,258|**30th September 2023**
£
£
775
2,800
-
52,828
55,628
600
545
1,145
**54,483**
55,258
775
52,765
1,718
55,258|
|---|---|---|---|---|
||**42,077**||55,628||
||**690**
**1,240**||600
545||
||**1,930**||1,145||
||||||
|||**40,922**||55,258|
|||**775**
**38,429**
**1,718**||775
52,765
1,718|
|||**40,922**||55,258|
Shereen Brandon, Treasurer Date: **18/11/2024** For and on behalf of the The Chichester Hall Management Committee
## **The Chichester Hall, Witley Notes to the Accounts for the Year Ended 30th September 2024**
## **1 Accounting Policies General**
The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) as it applies from 1 January 2015 and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.
The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 rather than the Accounting Statement and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
## **Incoming Resources**
Hall lettings are recognised by reference to the period to which the letting relates. Donations and investment income are accounted for on a receipts basis.
## **Resources Expended**
Expenditure is included where incurred on an accruals basis.
## **Capital Expenditure**
The cost of replacing furniture, fittings and equipment is written off to the Statement of Financial Activities in the year in which incurred.
## **Debtors and creditors receivable/payable within one year**
Debtors and creditors are recorded at invoice value.
|**2 Donations and Appeals**
Donations
**3 Hall Lettings**
Regular users
Casual users
**4 Management and Administration of Charity**
Independent Examiner's fee
Administration expenses:
Printing, stationery, postage and telephone costs
of Management Committee officers|**2024**
**1,570**
**9,607**
**6,455**
**16,062**
**600**
**4,582**
**5,182**|2023
1,244|
|---|---|---|
|||10,654
8,675|
|||19,329|
|||600
1,613|
|||2,213|
## **The Chichester Hall, Witley**
## **Notes to the Accounts for the Year Ended 30th September 2024**
|**5 Unrestricted Funds**
General Fund
Millennium Development Fund|**Balance**
**Balance**
**at**
**Incoming**
**Resources**
**Transfers**
**at**
**01/10/23**
**Resources**
**Expended**
**30/09/24**
£
£
£
£
£
**52,765**
**46,230**
**(60,566)**
**-**
**38,429**
**1,718**
**-**
**-**
**-**
**1,718**|
|---|---|
||**54,483**
**46,230**
**(60,566)**
**-**
**40,147**|
The Millennium Development Fund is a designated fund. It was initiated in September 1995 to set aside funds for future development projects.
## **6 Endowment Fund**
The Endowment Fund was set up under a scheme dated 7 November 1947. The fund comprises a sum of £775.
The interest arising on the endowment fund investment is unrestricted and available for general purposes.
## **7 Restricted Funds**
No activity to report
## **8 Summary of Net Assets by Funds**
|Investments
Net Current Assets|**Endowment**
**General**
**Designated**
**Funds**
**Total**
£
£
£
£
**-**
**-**
**775**
**775**
**38,429**
**1,718**
**-**
**40,147**
**Unrestricted Funds**|
|---|---|
||**38,429**
**1,718**
**775**
**40,922**|
## **9 Management Committee expenses**
Sam Udall, member of the Management Committee received £3420 for her role as Booking Secretary.
## **10 Related Party Transactions**
There were no transactions with related parties for the year ended 30 September 2024
## **11 FRS 102**
The accounts for the year ended 30 September 2024 were prepared under SORP (FRS 102).
Confidential
## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE CHICHESTER HALL WITLEY**
I report to the trustees on my examination of the accounts of The Chichester Hall, Witley (‘the charity) for the year ended 30 September 2024, which are set out on pages 4 to 7.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 act’)
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145 (5)(b) of the 2011 act.
An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the accounts. The planning and conduct of an audit go beyond the limited assurance that an independent examination can provide. Consequently, I express no opinion as to whether the accounts present a ‘true and fair view’ and my report is limited to those specific matters set out in the independent examiners statement.
## **Other matters – Basis of preparation**
Your attention is drawn to the fact that the charity has prepared accounts (financial statements) in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issues on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effecting for reporting periods beginning on or after 1 January 2015.
## Independent examiners statement
I have completed my examination. I confirm that no material matters have come to my attention in the connection with the examination giving me reasonable cause to believe that in any material respect:
1. Accounting records were not kept in respect of the charity as required by section 130 of the 2011 act; or
2. The accounts do not accord with those records; or
3. The accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2009 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## Signed:
## Michael Hahn ACA
A Chartered Accountant and member of the ICAEW