Registered Charity No 254965
THE CHICHESTER HALL, WITLEY, SURREY Financial Statements for the Year Ended 30th September 2023
----- Start of picture text -----
Contents Page
Report of the Management Committee 2 & 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 & 7
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The Chichester Hall, Witley, Surrey Annual Report for the Year to 30th September 2023
The Management Committee are pleased to present their Report for the year ended 30th September 2023.
Constitution
The Chichester Hall was established by deed of trust in 1935, amended in 2015, by Helen Chichester who conveyed the freehold property to the then Trustees (Lloyds Bank) for the use of the community and to be run by a Management Committee,
Management Committee
The members of the Management Committee, who are the trustees for the purposes of charity law, during the year were:
Richard Bacon Sarah Bayliss Jenny Beard Tim Beard Caroline Brett-Field Tim Kendall Elaine King Becky Latham Charles Lewis James McKeran Gerald Pusey Sam Udall Petra Wilkinson Lisa Tugwell Marcus Wilson Shereen Brandon
Management Committee members are elected on an annual basis, with the Officers being elected from the membership thereof. The Annual General Meeting will be held in December 2023.
Objects, Organisation and Activities
The Charity is established to enhance the community life of the inhabitants of Witley and surrounding area, by providing a venue for their general physical and mental recreation and for their social, moral and intellectual development, particularly pensioners and children.
The Charity is organised as an independent association of local residents with a management committee comprising elected and nominated members. The principal activity is the provision of a Village Hall as a permanent community facility. Other community projects are organised as funds permit from time to time.
The Hall is available for hire by any individual or organisation in accordance with a standard hiring agreement and scale of charges adopted for the year. It is intended that the scale of charges be sufficient to generate enough income to meet all normal annual expenditure incurred in providing the Hall. Exceptional activities and costs are funded by specific appeals, fundraising and grants.
The Chichester Hall, Witley, Surrey Annual Report for the Year to ended 30th September 2023
Review of Progress and Achievements
Almost exactly one year ago we suffered a devastating flood in the Hall caused by two burst pipes in the roof. Members of the Committee rallied round to render the Hall at least useable again and then Tim Kendall, our Maintenance Officer, took the reins, admirably steering us through the minefield of an insurance claim and subsequently the actual repair: we closed the Hall in September and reopened one month early at the start of December. This dominated most of the year, but I'm pleased to say that our regular bookings have remained loyal to us, and indeed we've added more during the layoff. Sadly we said goodbye to both the Witley Pantomime and Witley Cricket Club though, both long term users of the Hall, whose time has sadly been cut short due to the circumstances of our times.
The main focus of the Charity remains the maintenance and letting of The Chichester Hall for the benefit of the local community. Once again we hosted WitStock, our annual village fair, a very successful event which enjoyed wonderful weather and a record turnout. We continue to look at improvements for the Hall which might enhance the use of such a valuable asset to the community. Our aim for the coming year is to maintain the Hall's position as the most prominent facility for events and celebrations in the area, offering an extremely attractive space for the use of the local community.
None of this can be achieved of course without the organisation of the volunteers on the Committee: they deserve our eternal gratitude for their dedication to the cause of preserving and promoting The Chichester Hall.
Finances
The attached financial statements show the current state of the finances which the Committee consider to be sound and will continue to be kept at prudent levels. The statements have been drawn up in accordance with the Charity Commission Statement of Recommended Practice.
The Charity Bankers are Lloyds Bank plc at Godalming, Surrey.
The Independent Examiner is Michael Hahn (ACA) when the Annual Report requires Examination.
The principal address of the charity is Holly Hedges, Wheeler Lane, Witley, GU8 5QU.
Investment policy and performance
The Charity's constitution authorises the Trustees to make and hold investments using the funds of the Charity. There are no restrictions on the Trustees power to invest. The level of income earned on the investments is considered to be satisfactory for the year.
Reserves policy
The free reserves of the Charity represent £54,483 at the year end.
The Trustees consider the current level reserves to be at an acceptable level to fulfil the objectives of the Charity.
Public benefit statement
The Management Committee confirm that they have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to the Charity Commission's general guidance on public benefit.
C Lewis, Chairman For and on behalf of The Chichester Hall Management Committee
Date:
05/01/2024
The Chichester Hall, Witley Statement of Financial Activities for the Year ended 30th September 2023
| Note Incoming Resources Donations and gifts 2 Hall lettings 3 Grants / Insurance Claim Receipt Investment Income Fundraising Total Incoming Resources Resources Expended Cost of fundraising Rates, water, refuse Gas and electricity Insurance Cleaning / materials Maintenance and renewals Licences and fees Governance costs Management & administration of the charity 4 Total Resources Expended Net incoming / (outgoing) resources for the year before transfers Net movement of funds Fund Balances b/fwd at 1/10/2022 Fund Balances c/fwd at 30/09/2023 |
Unrestricted Restricted Endowment Funds Funds Fund Total 2022 £ £ £ £ £ 1,244 1,244 1,095 19,329 19,329 27,084 5,000 5,000 - 210 210 6 - - 500 |
|---|---|
| 25,783 - - 25,783 28,684 |
|
| - - - - 425 2,411 - - 2,411 1,541 5,887 - - 5,887 2,030 4,536 - - 4,536 4,526 6,433 - - 6,433 5,739 8,997 - - 8,997 7,801 80 - - 80 (108) |
|
| 28,343 - - 28,343 21,954 2,213 - - 2,213 1,550 |
|
| 30,556 - - 30,556 23,504 |
|
| (4,773) - - (4,773) 5,180 |
|
| (4,773) - - (4,773) 5,180 59,255 - 775 60,030 54,850 |
|
| 54,483 - 775 55,258 60,030 |
The Chichester Hall, Witley
Balance Sheet as at 30th September 2023
| Note Fixed Assets Bank Current Assets Debtors Lettings debtors Cash at Bank (on short term) Creditors Amounts falling due within one year Creditors Letting fees received in advance Net current assets TOTAL NET ASSETS 8 Represented by: Capital Funds Endowment Fund 6 Unrestricted Funds: 5 General Fund Millennium Development Fund |
30th September 2023 £ £ 775 2,800 - 52,828 55,628 600 545 1,145 54,483 55,258 775 52,765 1,718 55,258 |
30th September 2023 £ £ 775 2,800 - 52,828 55,628 600 545 1,145 54,483 55,258 775 52,765 1,718 55,258 |
30th September 2022 £ £ 775 2,536 - 60,115 62,650 900 2,495 3,395 59,255 60,030 775 57,537 1,718 60,030 |
30th September 2022 £ £ 775 2,536 - 60,115 62,650 900 2,495 3,395 59,255 60,030 775 57,537 1,718 60,030 |
|---|---|---|---|---|
| 55,628 | 62,650 | |||
| 600 545 |
900 2,495 |
|||
| 1,145 | 3,395 | |||
| 55,258 | 60,030 | |||
| 775 52,765 1,718 |
775 57,537 1,718 |
|||
| 55,258 | 60,030 |
Shereen Brandon, Treasurer
Date: 14/12/2023
For and on behalf of the The Chichester Hall Management Committee
The Chichester Hall, Witley Notes to the Accounts for the Year Ended 30th September 2023
1 Accounting Policies General
The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) as it applies from 1 January 2015 and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.
The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 rather than the Accounting Statement and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Incoming Resources
Hall lettings are recognised by reference to the period to which the letting relates. Donations and investment income are accounted for on a receipts basis.
Resources Expended
Expenditure is included where incurred on an accruals basis.
Capital Expenditure
The cost of replacing furniture, fittings and equipment is written off to the Statement of Financial Activities in the year in which incurred.
Debtors and creditors receivable/payable within one year
Debtors and creditors are recorded at invoice value.
| 2 Donations and Appeals Donations 3 Hall Lettings Regular users Casual users 4 Management and Administration of Charity Independent Examiner's fee Administration expenses: Printing, stationery, postage and telephone costs of Management Committee officers |
2023 1,244 10,654 8,675 19,329 600 1,613 2,213 |
2022 1,095 |
|---|---|---|
| 12,771 14,313 |
||
| 27,084 | ||
| 700 850 |
||
| 1,550 |
The Chichester Hall, Witley
Notes to the Accounts for the Year Ended 30th September 2023
| 5 Unrestricted Funds General Fund Millennium Development Fund |
Balance Balance at Incoming Resources Transfers at 01/10/22 Resources Expended 30/09/23 £ £ £ £ £ 57,537 25,783 (30,556) - 52,765 1,718 - - - 1,718 |
|---|---|
| 59,255 25,783 (30,556) - 54,483 |
The Millennium Development Fund is a designated fund. It was initiated in September 1995 to set aside funds for future development projects.
6 Endowment Fund
The Endowment Fund was set up under a scheme dated 7 November 1947. The fund comprises a sum of £775.
The interest arising on the endowment fund investment is unrestricted and available for general purposes.
7 Restricted Funds
No activity to report
8 Summary of Net Assets by Funds
| Investments Net Current Assets |
Endowment General Designated Funds Total £ £ £ £ - - 775 775 52,765 1,718 - 54,483 Unrestricted Funds |
|---|---|
| 52,765 1,718 775 55,258 |
9 Management Committee expenses
Sam Udall, member of the Management Committee received 2 monthly payments of £300 pcm for her role as Booking Secretary.
10 Related Party Transactions
There were no transactions with related parties for the year ended 30 September 2023
11 FRS 102
The accounts for the year ended 30 September 2023 were prepared under SORP (FRS 102).
Registered Charity No 254965
THE CHICHESTER HALL, WITLEY, SURREY Financial Statements for the Year Ended 30th September 2023
----- Start of picture text -----
Contents Page
Report of the Management Committee 2 & 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 & 7
----- End of picture text -----
The Chichester Hall, Witley, Surrey Annual Report for the Year to 30th September 2023
The Management Committee are pleased to present their Report for the year ended 30th September 2023.
Constitution
The Chichester Hall was established by deed of trust in 1935, amended in 2015, by Helen Chichester who conveyed the freehold property to the then Trustees (Lloyds Bank) for the use of the community and to be run by a Management Committee,
Management Committee
The members of the Management Committee, who are the trustees for the purposes of charity law, during the year were:
Richard Bacon Sarah Bayliss Jenny Beard Tim Beard Caroline Brett-Field Tim Kendall Elaine King Becky Latham Charles Lewis James McKeran Gerald Pusey Sam Udall Petra Wilkinson Lisa Tugwell Marcus Wilson Shereen Brandon
Management Committee members are elected on an annual basis, with the Officers being elected from the membership thereof. The Annual General Meeting will be held in December 2023.
Objects, Organisation and Activities
The Charity is established to enhance the community life of the inhabitants of Witley and surrounding area, by providing a venue for their general physical and mental recreation and for their social, moral and intellectual development, particularly pensioners and children.
The Charity is organised as an independent association of local residents with a management committee comprising elected and nominated members. The principal activity is the provision of a Village Hall as a permanent community facility. Other community projects are organised as funds permit from time to time.
The Hall is available for hire by any individual or organisation in accordance with a standard hiring agreement and scale of charges adopted for the year. It is intended that the scale of charges be sufficient to generate enough income to meet all normal annual expenditure incurred in providing the Hall. Exceptional activities and costs are funded by specific appeals, fundraising and grants.
The Chichester Hall, Witley, Surrey Annual Report for the Year to ended 30th September 2023
Review of Progress and Achievements
Almost exactly one year ago we suffered a devastating flood in the Hall caused by two burst pipes in the roof. Members of the Committee rallied round to render the Hall at least useable again and then Tim Kendall, our Maintenance Officer, took the reins, admirably steering us through the minefield of an insurance claim and subsequently the actual repair: we closed the Hall in September and reopened one month early at the start of December. This dominated most of the year, but I'm pleased to say that our regular bookings have remained loyal to us, and indeed we've added more during the layoff. Sadly we said goodbye to both the Witley Pantomime and Witley Cricket Club though, both long term users of the Hall, whose time has sadly been cut short due to the circumstances of our times.
The main focus of the Charity remains the maintenance and letting of The Chichester Hall for the benefit of the local community. Once again we hosted WitStock, our annual village fair, a very successful event which enjoyed wonderful weather and a record turnout. We continue to look at improvements for the Hall which might enhance the use of such a valuable asset to the community. Our aim for the coming year is to maintain the Hall's position as the most prominent facility for events and celebrations in the area, offering an extremely attractive space for the use of the local community.
None of this can be achieved of course without the organisation of the volunteers on the Committee: they deserve our eternal gratitude for their dedication to the cause of preserving and promoting The Chichester Hall.
Finances
The attached financial statements show the current state of the finances which the Committee consider to be sound and will continue to be kept at prudent levels. The statements have been drawn up in accordance with the Charity Commission Statement of Recommended Practice.
The Charity Bankers are Lloyds Bank plc at Godalming, Surrey.
The Independent Examiner is Michael Hahn (ACA) when the Annual Report requires Examination.
The principal address of the charity is Holly Hedges, Wheeler Lane, Witley, GU8 5QU.
Investment policy and performance
The Charity's constitution authorises the Trustees to make and hold investments using the funds of the Charity. There are no restrictions on the Trustees power to invest. The level of income earned on the investments is considered to be satisfactory for the year.
Reserves policy
The free reserves of the Charity represent £54,483 at the year end.
The Trustees consider the current level reserves to be at an acceptable level to fulfil the objectives of the Charity.
Public benefit statement
The Management Committee confirm that they have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to the Charity Commission's general guidance on public benefit.
C Lewis, Chairman For and on behalf of The Chichester Hall Management Committee
Date:
05/01/2024
The Chichester Hall, Witley Statement of Financial Activities for the Year ended 30th September 2023
| Note Incoming Resources Donations and gifts 2 Hall lettings 3 Grants / Insurance Claim Receipt Investment Income Fundraising Total Incoming Resources Resources Expended Cost of fundraising Rates, water, refuse Gas and electricity Insurance Cleaning / materials Maintenance and renewals Licences and fees Governance costs Management & administration of the charity 4 Total Resources Expended Net incoming / (outgoing) resources for the year before transfers Net movement of funds Fund Balances b/fwd at 1/10/2022 Fund Balances c/fwd at 30/09/2023 |
Unrestricted Restricted Endowment Funds Funds Fund Total 2022 £ £ £ £ £ 1,244 1,244 1,095 19,329 19,329 27,084 5,000 5,000 - 210 210 6 - - 500 |
|---|---|
| 25,783 - - 25,783 28,684 |
|
| - - - - 425 2,411 - - 2,411 1,541 5,887 - - 5,887 2,030 4,536 - - 4,536 4,526 6,433 - - 6,433 5,739 8,997 - - 8,997 7,801 80 - - 80 (108) |
|
| 28,343 - - 28,343 21,954 2,213 - - 2,213 1,550 |
|
| 30,556 - - 30,556 23,504 |
|
| (4,773) - - (4,773) 5,180 |
|
| (4,773) - - (4,773) 5,180 59,255 - 775 60,030 54,850 |
|
| 54,483 - 775 55,258 60,030 |
The Chichester Hall, Witley
Balance Sheet as at 30th September 2023
| Note Fixed Assets Bank Current Assets Debtors Lettings debtors Cash at Bank (on short term) Creditors Amounts falling due within one year Creditors Letting fees received in advance Net current assets TOTAL NET ASSETS 8 Represented by: Capital Funds Endowment Fund 6 Unrestricted Funds: 5 General Fund Millennium Development Fund |
30th September 2023 £ £ 775 2,800 - 52,828 55,628 600 545 1,145 54,483 55,258 775 52,765 1,718 55,258 |
30th September 2023 £ £ 775 2,800 - 52,828 55,628 600 545 1,145 54,483 55,258 775 52,765 1,718 55,258 |
30th September 2022 £ £ 775 2,536 - 60,115 62,650 900 2,495 3,395 59,255 60,030 775 57,537 1,718 60,030 |
30th September 2022 £ £ 775 2,536 - 60,115 62,650 900 2,495 3,395 59,255 60,030 775 57,537 1,718 60,030 |
|---|---|---|---|---|
| 55,628 | 62,650 | |||
| 600 545 |
900 2,495 |
|||
| 1,145 | 3,395 | |||
| 55,258 | 60,030 | |||
| 775 52,765 1,718 |
775 57,537 1,718 |
|||
| 55,258 | 60,030 |
Shereen Brandon, Treasurer
Date: 14/12/2023
For and on behalf of the The Chichester Hall Management Committee
The Chichester Hall, Witley Notes to the Accounts for the Year Ended 30th September 2023
1 Accounting Policies General
The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) as it applies from 1 January 2015 and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.
The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 rather than the Accounting Statement and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Incoming Resources
Hall lettings are recognised by reference to the period to which the letting relates. Donations and investment income are accounted for on a receipts basis.
Resources Expended
Expenditure is included where incurred on an accruals basis.
Capital Expenditure
The cost of replacing furniture, fittings and equipment is written off to the Statement of Financial Activities in the year in which incurred.
Debtors and creditors receivable/payable within one year
Debtors and creditors are recorded at invoice value.
| 2 Donations and Appeals Donations 3 Hall Lettings Regular users Casual users 4 Management and Administration of Charity Independent Examiner's fee Administration expenses: Printing, stationery, postage and telephone costs of Management Committee officers |
2023 1,244 10,654 8,675 19,329 600 1,613 2,213 |
2022 1,095 |
|---|---|---|
| 12,771 14,313 |
||
| 27,084 | ||
| 700 850 |
||
| 1,550 |
The Chichester Hall, Witley
Notes to the Accounts for the Year Ended 30th September 2023
| 5 Unrestricted Funds General Fund Millennium Development Fund |
Balance Balance at Incoming Resources Transfers at 01/10/22 Resources Expended 30/09/23 £ £ £ £ £ 57,537 25,783 (30,556) - 52,765 1,718 - - - 1,718 |
|---|---|
| 59,255 25,783 (30,556) - 54,483 |
The Millennium Development Fund is a designated fund. It was initiated in September 1995 to set aside funds for future development projects.
6 Endowment Fund
The Endowment Fund was set up under a scheme dated 7 November 1947. The fund comprises a sum of £775.
The interest arising on the endowment fund investment is unrestricted and available for general purposes.
7 Restricted Funds
No activity to report
8 Summary of Net Assets by Funds
| Investments Net Current Assets |
Endowment General Designated Funds Total £ £ £ £ - - 775 775 52,765 1,718 - 54,483 Unrestricted Funds |
|---|---|
| 52,765 1,718 775 55,258 |
9 Management Committee expenses
Sam Udall, member of the Management Committee received 2 monthly payments of £300 pcm for her role as Booking Secretary.
10 Related Party Transactions
There were no transactions with related parties for the year ended 30 September 2023
11 FRS 102
The accounts for the year ended 30 September 2023 were prepared under SORP (FRS 102).