**Registered Charity No 254965**
# **THE CHICHESTER HALL, WITLEY, SURREY**
# **Financial Statements**
**For Year Ended 30th September 2021**
|**Contents**|**Page**|
|---|---|
|Report of the Management Committee|2, 3 & 4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Financial Statements|7 & 8|
## **The Chichester Hall, Witley, Surrey Annual Report For the Year to 30th September 2020**
The Management Committee are pleased to present their Report for the year ended 30th September 2021.
## **Constitution**
The Chichester Hall was established by deed of trust in 1935, amended in 2015, by Helen Chichester who conveyed the freehold property to the then Trustees (Lloyds Bank) for the use of the community and to be run by a Management Committee,
## **Management Committee**
The members of the Management Committee, who are the trustees for the purposes of charity law, during the year were:
Peter Arksey Richard Bacon Sarah Bayliss Jenny Beard Tim Beard Caroline Brett-Field Michael Hahn Tim Kendall Elaine King Becky Latham Charles Lewis Gillian McCalden James McKeran Gerald Pusey Sam Udall Petra Wilkinson
Management Committee members are elected on an annual basis, with the Officers being elected from the membership thereof. The Annual General Meeting will be held in December 2021.
## **Objects, Organisation and Activities**
The Charity is established to enhance the community life of the inhabitants of Witley and surrounding area, by providing a venue for their general physical and mental recreation and for their social, moral and intellectual development, particularly pensioners and children.
The Charity is organised as an independent association of local residents with a management committee comprising elected and nominated members. The principal activity is the provision of a Village Hall as a permanent community facility. Other community projects are organised as funds permit from time to time.
The Hall is available for hire by any individual or organisation in accordance with a standard hiring agreement and scale of charges adopted for the year. It is intended that the scale of charges be suffivient to generate enough income to meet all normal annual expenditure incurred in providing the Hall. Exceptional activities and costs are funded by specific appeals, fundraising and grants.
2
## **The Chichester Hall, Witley, Surrey Annual Report For the Year to 30th September 2021**
## **Review of Progress and Achievements**
The main focus of the Charity is the maintenance and letting of The Chichester Hall for the benefit of the local community.
The impact of the Covid-19 pandemic was felt throughout this year. The Hall was completely closed until May 2021, at which point we re-opened for certain activities with strict Covid measures in place. In July 2021, when most Covid restrictions were lifted, we were able to open the hall for parties, weddings and other events. We were grateful for the continuing business support grants from Waverley Borough Council, without which we would have been in some difficulty.
At the AGM in December 2020, we were delighted to recruit an additional eleven committee members, to join the five existing members. While the hall was closed, the new committee enthusiastically addressed some outstanding maintenance issues and improvement projects.
We achieved our goal of replacing the existing boiler and associated pipework, thanks to a grant from Witley Parish Council. We also installed broadband, which, among other things, means that the heating can be controlled remotely.
Anti-social behaviour has again been a problem for the hall. We have spent a significant amount on replacing broken windows. We are investigating installing CCTV to deter vandals.
The new committee has worked hard to make the hall an attractive and safe venue for a range of activities. Regular hirings now include children’s football, physio classes for UKPD, a U3A singing group and a number of fitness classes and sports. The hall has been very popular for children’s parties. We have noticed a decline in enquiries for weddings, possibly because the Covid pandemic is making people reluctant to make longer term plans.
Our focus for the coming year is to make The Chichester Hall a central part of the village of Witley. As we emerge from the pandemic, we would like to draw on the spirit of community that was so evident during lockdown, to create a space that works for the community.
## **Finances**
The attached financial statements show the current state of the finances which the Committee consider to be sound and will continue to be kept at prudent levels. The statements have been drawn up in accordance with the Charity Commission Statement of Recommended Practice.
The Charity Bankers are Lloyds Bank plc at Godalming, Surrey.
The Independent Examiner is Suzanne Newnes-Smith of SNS Consultancy Ltd when the Annual Report requires Examination.
The principal address of the charity is Holly Hedges, Wheeler Lane, Witley, GU8 5QU.
## **Investment policy and performance**
The Charity's constitution authorises the Trustees to make and hold investments using the funds of the Charity. There are no restrictions on the Trustees power to invest. The level of income earned on the investments is considered to be satisfactory for the year.
3
## **The Chichester Hall, Witley, Surrey Annual Report For the Year to 30th September 2021**
## **Reserves policy**
The free reserves of the Charity represent £52,357 at the year end.
The Trustees consider the current level reserves to be at an acceptable level to fulfil the objectives of the Charity, given that some significant structural improvements will be required in the coming months.
## **Public benefit statement**
The Management Committee confirm that they have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to the Charity Commission's general guidance on public benefit.
C Lewis, Chairman Date:
For and on behalf of The Chichester Hall Management Committee
4
## **The Chichester Hall, Witley Statement of Financial Activities for the Year to 30th September 2021**
|**Note**
**Incoming Resources**
Donations and gifts
2
Hall lettings
3
Grants
Investment Income
Fundraising
**Total Incoming Resources**
**Resources Expended**
Cost of fundraising
Rates, water, refuse
Gas and electricity
Insurance
Cleaning / materials
Maintenance and renewals
Licences and fees
**Governance costs**
Management & administration
of the charity
4
**Total Resources Expended**
**Net incoming / (outgoing) resources**
**for the year before transfers**
**Net movement of funds**
Fund Balances b/fwd at 1/10/2020
Fund Balances c/fwd at 30/09/2021|**Unrestricted**
**Restricted**
**Endowment**
**Funds**
**Funds**
**Fund**
**Total**
**2020**
£
£
£
£
£
1,210
1,210
1,037
6,636
6,636
11,246
43,708
43,708
10,000
3
3
15
-
-
-|
|---|---|
||51,557
-
-
51,557
22,298|
||-
-
-
-
-
673
-
-
673
1,096
1,423
-
-
1,423
1,492
4,300
-
-
4,300
3,139
812
-
-
812
2,723
29,514
-
-
29,514
7,886
-
-
-
-
599|
||36,722
-
-
36,722
16,934
430
-
-
430
314|
||37,153
-
-
37,153
17,248|
||14,405
-
-
14,405
5,050|
||14,405
-
-
14,405
5,050
39,670
-
775
40,445
35,395|
||54,075
-
775
54,850
40,445|
5
## **The Chichester Hall, Witley Balance Sheet as at 30th September 2021**
|**Note**
**Fixed Assets**
Bank
**Current Assets**
Debtors
Cash at Bank (on short term)
**Creditors**
**Amounts falling due within one year**
Letting fees received in advance
**Net current assets**
**TOTAL NET ASSETS**
8
**Represented by:**
**Capital Funds**
Endowment Fund
6
**Unrestricted Funds:**
5
General Fund
Millennium Development Fund|**30th September 2021 30th September 2020**
£
£
£
£
775
775
2,321
1,933
56,193
44,587
58,514
46,520
4,439
6,850
4,439
6,850
54,075
39,670
54,850
40,445
775
775
52,357
37,952
1,718
1,718
54,850
40,445|**30th September 2021 30th September 2020**
£
£
£
£
775
775
2,321
1,933
56,193
44,587
58,514
46,520
4,439
6,850
4,439
6,850
54,075
39,670
54,850
40,445
775
775
52,357
37,952
1,718
1,718
54,850
40,445|
|---|---|---|
||58,514||
||4,439||
||4,439||
||||
|||40,445|
|||775
37,952
1,718|
|||40,445|
G McCalden, Treasurer
Date:
For and on behalf of the The Chichester Hall Management Committee
6
## **The Chichester Hall, Witley Notes to the Accounts For the Year Ended 30th September 2021**
## **1 Accounting Policies General**
The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and the Financial applicable in the United Kingdom and Republic of applies from 1 January 2015.Ireland (FRS102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.
The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 rather than the Accounting Statement and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
## **Incoming Resources**
Hall lettings are recognised by reference to the period to which the letting relates. Donations and investment income are accounted for on a receipts basis.
## **Resources Expended**
Expenditure is included where incurred on an accruals basis.
## **Capital Expenditure**
The cost of replacing furniture, fittings and equipment is written off to the Statement of Financial Activities in the year in which incurred.
## **Debtors and creditors receivable/payable within one year**
Debtors and creditors are recorded at invoice value.
|**2 Donations and Appeals**
Donations
**3 Hall Lettings**
Regular users
Casual users
**4 Management and Administration of Charity**
Independent Examiner's fee
Administration expenses:
Printing, stationery, postage and telephone costs
of Management Committee officers|**2021**
£
1,210
3,108
3,528
6,636
-
430
430|**2020**
£
1,037|
|---|---|---|
|||7,323
3,923|
|||11,246|
|||-
314|
|||314|
7
## **The Chichester Hall, Witley Notes to the Accounts For the Year Ended 30th September 2021**
## **5 Unrestricted Funds**
|**Unrestricted Funds**||||||
|---|---|---|---|---|---|
||**Balance**||||**Balance**|
||**at**|**Incoming**|**Resources**|**Transfers**|**at**|
||**01/10/20**|**Resources**|**Expended**||**30/09/21**|
||£|£|£|£|£|
|General Fund|37,952|51,557|(37,153)|-|52,356|
|Millennium Development|1,718|-|-|-|1,718|
||39,670|51,557|(37,153)|-|54,074|
The Millennium Development Fund is a designated fund. It was initiated in September 1995 to set aside funds for future development projects.
## **6 Endowment Fund**
The Endowment Fund was set up under a scheme dated 7 November 1947. The fund comprises a sum of £775.
The interest arising on the endowment fund investment is unrestricted and available for general purposes.
## **7 Restricted Funds**
No activity to report
## **8 Summary of Net Assets by Funds**
|Investments
Net Current Assets|**Endowment**
**General**
**Designated**
**Funds**
**Total**
£
£
£
£
-
-
775
775
52,357
1,718
-
54,075
**Unrestricted Funds**|
|---|---|
||52,357
1,718
775
54,850|
## **9 Management Committee expenses**
None of the Management Committee receives any remuneration. As indicated in note 4 administration expenses incurred by the Committee amounted to £430 (2020 - £314 ).
## **10 Related Party Transactions**
There were no transactions with related parties for the year ended 30 September 2021
## **11 FRS 102**
The accounts for the year ended 30 September 2021 were prepared under SORP (FRS 102).
8