Trustees’ annual report for the period
From: 1 January 2024 To: 31 December 2024 Charity name: The Church Estate, Chalgrove Charity registration number: 254896 Company number: Not Applicable
Objectives and Activities
| SORP reference |
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|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The charity’s objects are the repair, improvement and maintenance of the fabric and furniture of the Parish Church of Chalgrove and the maintenance of the services thereof. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The fixed asset investments of the charity are held as endowment funds. The policies adopted in furtherance of these objects are generating income for the charity’s investments and making grants to the Parochial Church Council of Chalgrove Parish Church and there has been no change in these during the year. The charity continues to generate income through the rental of its investment properties. The income is applied to achieve the objects of the charity by way of providing photocopying facilities to support services, and grants to the Parochial Church Council for the maintenance of the fabric of the church. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Para 1.18 | The Trustees have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake. |
| Additional information (optional) You may choose to include further statements where relevant about: |
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| SORP reference |
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| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers | Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference |
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|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity met five times during the year. The Trustees continued discussions with their agents, Carter Jonas LLP, regarding the 2022 rent review under the lease for The Red Lion, together with commencing the 2025 rent review. Discussions were held during the year regarding the maintenance of the Church Cottage properties, especially No 6 which may require some extensive repairs to the gable wall. The Trustees closed the NatWest bank account and transferred funds to CAF bank, an online banking system The Trustees have commenced a review of the Trust Schemes, together with an associated review of the property held in the permanent endowment. The Trustees continued to support the Parochial Church Council of St. Mary’s Church, Chalgrove with the maintenance of the fabric and services, including the update of a virtual tour app for use in Saint Mary’s Church. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
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|---|---|---|
| Achievements against objectives set | Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| SORP reference |
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|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity continues to accumulate funds through careful investment and management of its properties enabling it to make grants to the Parochial Church Council of Chalgrove Parish Church. Mindful of the economic situation and the financial implications for this charity all monies are placed on deposit and invested carefully with the Central Board of Finance for the Church of England. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | As a grant making charity with reasonably predictable income sources, the trustees consider that the current level of unrestricted reserves is sufficient for winding up of the charity. A reserve fund (Extraordinary Repair Fund) is maintained for the purpose of providing for the extraordinary repair, improvement extension or rebuilding of the Parish Church of Chalgrove. |
| Amount of reserves held | Para 1.22 | £6,370.99 |
| Reasons for holding zero reserves | Para 1.22 | |
| Details of fund materially in deficit | Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
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|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | SORP reference |
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|---|---|---|
| Type of governing document: eg trust deed, memorandum and articles of association etc. |
Para 1.25 | The charity was established by a charitable trust deed on 29 March 1887 as varied by a Scheme of 15 May 1967 and 22 August 1990. |
| How is the charity constituted? eg limited company, unincorporated association, CIO |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The trust deed stipulates seven trustees comprising three ex officio trustees, two nominative trustees and two co-optative trustees. The Vicar and Churchwardens of Chalgrove Parish Church are ex- officio trustees. The Nominative trustees are appointed by the Parochial Church Council of Chalgrove Parish Church. The Co-optative trustees are appointed by the other trustees. Co-optative trustees serve for five years and the other trustees for four years respectively. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
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|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | On appointment trustees sign a declaration of acceptance and willingness to act in the trust of the Charity in the Minute Book. Copies of the trust deeds are provided. Trustee induction is an informal process with serving trustees explaining the background, relevant issues, risk factors and financial position to incoming trustees. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity is managed by the Board of Trustees who meet at least four times during the year. The Trustees delegate the day to day management of the rental properties to letting agents Carter Jonas LLP. |
| Relationship with any related parties |
Para 1.51 | |
| Other | The Trustees have assessed the major risks to which the charity is exposed and are satisfied that systems and procedures are in place to mitigate exposure to those risks. |
Reference and Administrative Details
| Charity name | The Church Estate, Chalgrove |
|---|---|
| Other name the charity uses | Chalgrove Church Estate |
| Registered charity number | 254896 |
| Charity’s principal address | The Vicarage, 58 Brinkinfield Road, Chalgrove, Oxford OX44 7QX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Reverend Michael Lakey | Chairman | N/A | ||
| Mrs S W Brown | Secretary | N/A | ||
| Mrs P Hunt | N/A | |||
| Mr B Spicer | N/A | |||
| Mrs J Reeves | N/A | |||
| Mr Mark Wasmuth | Treasurer | N/A | ||
| Mr Michael Jacques | N/A | |||
Reference and Administrative Details (cont)
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
The charity holds funds of £69.37 as custodian for the Chalgrove Ecclesiastical Charity, registered number 275431. |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
The Chalgrove Ecclesiastical Charity receives income from investments and expends on services for sermons and holy communion. |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
The funds are invested in the CBF Church of England Investment Fund. |
Additional information (optional)
Names and addresses of advisers (optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The company has taken advantage of the small companies. exemption in Fyeparing the rert above. The trustees dedare that they have approved the trustees. rep)rt lilUdIng directors, report) above. Signed on behalf of the charity's trusteesldirectors Signaturels) Full name(s) Reverend Michael Lakey Position (for example Secretary, Chair. etc.) Trustee, Chairman Date -2024
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The Church Estate, Chalgrove 254896
Receipts and payments accounts CC16a
For the period 1st Jan 2024 31st Dec 2024
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations and gifts - - - - 27
Interest income 1,859 - - 1,859 1,769
Dividend income 3,934 - - 3,934 3,874
Rental income 64,354 - - 64,354 80,925
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 70,147 ] - - 70,147 86,595
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 70,147 - - 70,147 86,595
A3 Payments
Management costs 41,760 - - 41,760 43,757
Grant funding of activities 22,907 - - 22,907 19,122
Governance Costs 420 - - 420 405
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 65,087 ] - - 65,087 63,284
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 65,087 - - 65,087 63,284
Net of receipts/(payments) 5,060 - - 5,060 23,311
A5 Transfers between funds - - - - -
A6 Cash funds last year end 118,605 - - 118,605 95,294
Cash funds this year end 123,665 - - 123,665 118,605
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CCXX R1 accounts (SS)
07/04/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Investment properties Shareholdings Details Total cash funds (agree balances with receipts and payments account(s)) Retainer held by Carter Jones Retainer held by Carter Jones for Red Lion Main Account Less cheques written in current year but not cleared Deposit account Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 14,351 - - - 109,314 - 123,665 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 1,000 - 8,095 - - - - - - - - - Fund to which asset belongs Cost (optional) Endowment - Endowment - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) 1,015,000 151,350 - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval |
Signed by one or two trustees on behalf of all the trustees
CCXX R2 accounts (SS)
07/04/2025
2
CHARITY COMMISSION Independent examiner's FOR ENGLAND ANO WALES report on the accounts
Section A Independent Examiner's Report
s/[Charity Name ] Report to the truste members of[The Church Estate, Chalgrove ] 31[st ] December 2024 254896 On accounts for the year Charity no ended (if any)
Set out on pages 1-2
(remember to include lhe page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended , d !, ,,\ , , '[1] , . Responsibilities and As the charity trustees of the Trust, you are responsible for the preparationbasis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention ( other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. *** Please delete the words in the brackets if they do not apply. Signed: ~~I~~ ~~�~~ o'ic:,s; Date: I 2-<o { 02 f ·J01I Name: Anne-Marie Eleanor Jacobs** ~~I~~ I
qualification(s) or body Relevant professional (if any):
Address: 11 Chibnall Close, Chalgrove, OX44 7SD
IER
1
October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern {see CC32, Independent examinalion of charity accounts.. directions and guidance for examiners). Glve here brief details of any itoms that the examiner wishes to dlsclose. IER October 2018