## **Trustees’ annual report for the period** From: 1 January 2022 To: 31 December 2022 Charity name: The Church Estate, Chalgrove Charity registration number: 254896 Company number: Not Applicable ## **Objectives and Activities** ||**SORP**
**reference**|| |---|---|---| |Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|The charity’s objects are the repair, improvement and maintenance
of the fabric and furniture of the Parish Church of Chalgrove and
the maintenance of the services thereof.| |Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|The fixed asset investments of the charity are held as endowment
funds.
The policies adopted in furtherance of these objects are generating
income for the charity’s investments and making grants to the
Parochial Church Council of Chalgrove Parish Church and there
has been no change in these during the year.
The charity continues to generate income through the rental of its
investment properties. The income is applied to achieve the
objects of the charity by way of providing photocopying facilities to
support services, and grants to the Parochial Church Council for
the maintenance of the fabric of the church.| |Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.|Para 1.18|The Trustees have paid due regard to the guidance issued by the
Charity Commission on public benefit in deciding what activities
the charity should undertake.| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| ||**SORP**
**reference**|| |Policy on grant making|Para 1.38|| |Policy on social investment including
program related investment|Para 1.38|| |Contribution made by volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||**SORP**
**reference**|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its beneficiaries
and any wider benefits to society
as a whole.|Para 1.20|The charity met 4 times during the year.
The Trustees continued to address issues affecting tenants in light
of the COVID-19 Pandemic and to act accordingly to protect the
assets of the Trust.
The Trustees continued discussions with their agents, Carter
Jonas LLP, regarding the rent reviews under the Lease for the Red
Lion.
The Trustees continued to support the parochial church council of
St Mary’s Church, Chalgrove with the maintenance of the fabric
and services.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||**SORP**
**reference**|| |---|---|---| |Achievements against objectives set|Para 1.41|| |Performance of fundraising activities
against objectives set|Para 1.41|| |Investment performance against
objectives|Para 1.41|| |Other||| ## **Financial Review** **SORP reference** |Review of the charity’s financial
position at the end of the period|Para 1.21|The charity continues to accumulate funds through careful
investment and management of its properties enabling it to make
grants to the Parochial Church Council of Chalgrove Parish
Church.
Mindful of the economic situation and the financial implications for
this charity all monies are placed on deposit and invested carefully
with the Central Board of Finance for the Church of England.| |---|---|---| |Statement explaining the policy for
holding reserves stating why they
are held|Para 1.22|As a grant making charity with reasonably predictable income
sources, the trustees consider that the current level of unrestricted
reserves is sufficient for winding up of the charity.
A reserve fund (Extraordinary Repair Fund) is maintained for the
purpose of providing for the extraordinary repair, improvement
extension or rebuilding of the Parish Church of Chalgrove.| |Amount of reserves held|Para 1.22|£5,384.90| |Reasons for holding zero reserves|Para 1.22|| |Details of fund materially in deficit|Para 1.24|| |Explanation of any uncertainties
about the charity continuing as a
going concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||**SORP**
**reference**|| |---|---|---| |The charity’s principal sources of
funds (including any fundraising)|Para 1.47|| |Investment policy and objectives
including any social investment policy
adopted|Para 1.46|| |A description of the principal risks
facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |**Description of charity’s trusts:**|**SORP**
**reference**|| |---|---|---| |Type of governing document: eg
trust deed, memorandum and
articles of association etc.|Para 1.25|The charity was established by a charitable trust deed on 29 March
1887 as varied by a Scheme of 15 May 1967 and 22 August 1990.| |How is the charity constituted? eg
limited company, unincorporated
association, CIO|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to appoint
one or more trustees|Para 1.25|The trust deed stipulates seven trustees comprising three ex officio
trustees, two nominative trustees and two co-optative trustees.
The Vicar and Churchwardens of Chalgrove Parish Church are ex-
officio trustees.
The Nominative trustees are appointed by the Parochial Church
Council of Chalgrove Parish Church.
The Co-optative trustees are appointed by the other trustees.
Co-optative trustees serve for five years and the other trustees for
four years respectively.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||**SORP**
**reference**|| |---|---|---| |Policies and procedures adopted
for the induction and training of
trustees|Para 1.51|On appointment trustees sign a declaration of acceptance and
willingness to act in the trust of the Charity in the Minute Book.
Copies of the trust deeds are provided.
Trustee induction is an informal process with serving trustees
explaining the background, relevant issues, risk factors and
financial position to incoming trustees.| |The charity’s organisational
structure and any wider network
with which the charity works|Para 1.51|The Charity is managed by the Board of Trustees who meet at
least four times during the year.
The Trustees delegate the day to day management of the rental
properties to letting agents Carter Jonas LLP.| |Relationship with any related
parties|Para 1.51|| |Other||The Trustees have assessed the major risks to which the charity is
exposed and are satisfied that systems and procedures are in
place to mitigate exposure to those risks.| ## **Reference and Administrative Details** |Charity name|The Church Estate, Chalgrove| |---|---| |Other name the charity uses|Chalgrove Church Estate| |Registered charity number|254896| |Charity’s principal address|The Vicarage, 58 Brinkinfield Road, Chalgrove, Oxford OX44 7QX| ## **Names of the charity trustees who manage the charity** |**1**
**2**
**3**
**4**
**5**
**6**
**7**
**8**
**9**
**10**
**11**
**12**|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Reverend Michael Lakey|Chairman|N/A|| ||Mrs S W Brown|Secretary|N/A|| ||Mrs P Hunt||N/A|| ||Mr M Jacques||01.01.2022 – 12.12.2022|| ||Mrs K Mulcahy||N/A|| ||Mr B Spicer||N/A|| ||Mrs J Reeve||N/A|| |||||| |||||| |||||| |||||| |||||| **Reference and Administrative Details (cont)** Corporate trustees – names of the directors at the date the report was approved **Director name** ## Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets held in
this capacity|The charity holds funds of £62.10 as custodian for the Chalgrove Ecclesiastical
Charity, registered number 275431.| |---|---| |Name and objects of the charity on
whose behalf the assets are held
and how this falls within the
custodian charity’s objects|The Chalgrove Ecclesiastical Charity receives income from investments and
expends on services for sermons and holy communion.| |Details of arrangements for safe
custody and segregation of such
assets from the charity’s own
assets|The funds are invested in the CBF Church of England Investment Fund.| ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The company has taken advantage of the small cx)mpanies' exemptK)n in preparing the report above. The trustees declare that they have aN)roved the IJuSt￿. retwNt finduding direct￿, report) above. Signed on behalf of the charitys truStee￿direct Signaturels) Full namels) Reverend Michael Lakey Posttion (for example Secretary, Chair, etc.) Trustee, ChaimRn Date Section A Receipts and payments A1 Receipts Donations and gifts Interest income Dividend income Rental income Sub total(Gross income for AR) A2 Asset and investment sales, (see table). Sub total Total receipts A3 Payments Management costs Grant funding of activities Governance Costs Sub total A4 Asset and investment purchases, (see table) Sub total Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end Section B Statement of assets and liabilities at the end of the period Page 1 Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity�s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees Page 2 The Church Estate, Chalgrove |Receipts and payments accounts|Receipts and payments accounts||| |---|---|---|---| |For the period|from||1st Jan 2022| |Unrestricted funds|||Restricted funds| |to the nearest|
�||to the nearest�| |||6|-| |||475|-| |||3853|-| |||60750|-| |-|||-| |-|||-| |-|||-| |-|||-| |||65084|-| |-|||-| |-|||-| |-|||-| |||65084|-| |||22100|-| |||21720|-| |||435|-| |-|||-| |-|||-| |-|||-| |-|||-| |-|||-| |-|||-| |||44255|-| |-|||-| |-|||-| |-|||-| |||44255|-| |||20829|-| |-|||-| |||74465|-| |||95294|-| Page 3 ## Details Main Account Less cheques written in current year but not cleared Deposit account Total cash funds (agree balances with receipts and payments account(s)) ## Details Retainer held by Carter Jones Details Investment properties Shareholdings Details Details Signature Page 4 254896 To 31st Dec 2022 |Endowment funds|Total funds|| |---|---|---| |to the nearest�|to the nearest�|| |-||6| |-||475| |-||3853| |-||60750| |-|-|| |-|-|| |-|-|| |-|-|| |-||65084| |-|-|| |-|-|| |-|-|| |-||65084| |-||22100| |-||21720| |-||435| |-|-|| |-|-|| |-|-|| |-|-|| |-|-|| |-|-|| |-||44255| |-|-|| |-|-|| |-|-|| |-||44255| |-||20829| |-|-|| |-||74465| |-||95294| Page 5 |Unrestricted funds|Restricted funds| |---|---| |to nearest�|to nearest�| |57376|-| |-|-| |37918|-| |95294|-| |OK|OK| |Unrestricted funds|Restricted funds| |to nearest�|to nearest�| |1000|-| |-|-| |-|-| |-|-| |-|-| |-|-| |Fund to which asset belongs|Cost (optional)| |Endowment|-| |Endowment|-| ||-| ||-| ||-| |Fund to which asset belongs|Cost (optional)| ||-| ||-| ||-| ||-| ||-| ||-| ||-| ||-| ||-| |Fund to which liability relates|Amount due (optional)| ||-| ||-| ||-| ||-| ||-| |Print Name|| Page 6 CC16a Last year to the nearest � 22 16 3726 34192 - - - - 37956 - - 37956 13307 12056 3267 - - - - - - 28630 - 28630 9326 - 65139 74465 Page 7 Endowment funds to nearest � - - - - OK Endowment funds to nearest � - - - - - - Current value (optional) 1015000 134831 - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval Page 8 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to the trusteesl members of On accounts for the year ended Charlty no (if any) 254 Set out on pages I report to the trustees on my examination of the accounts of the above ¢harity I'the Trust") for the year ended Responslbllities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Aot 2011 {'the ACV) I report in respect of my examination of the Trust's accounts carried oul under section 145 of the 2011 Act and in carrying out my examinalion, I have followed the applicable Directions given by the Charity Commission under section 145{51{bl of the Act. I have completed my examination. I confimi thal no malerial matters have come to my attention {other than that disclosed below") in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not a￿ord with Ihe accounting records Independent examiner's statsment I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please dalate tha words in th8 brackets il Ihgy do not apply. Signed: Date: Name: Relevant professional qualification{s) or body {if any): Address: CIIfvL*eoVC 6