Trustees, annual report for the period CHARITY COMMISSION FOR ENGLAND AND WALES From.. 1 January 2021 To.. 31 December 2021 Charity name: The Church Eslale, Chalgrove Charity registration number.. 254896 Company number.. Not Applicable Objectives and Activities SORP refèren¢e Summary of the purposes of the charity as sel out in ils governing document Para 1.17 The charity s objects are the repair, improvement and maintenance of the fabric and furniture ol the Parish Church of Chalgrove and the maintenance of the services thereof. Summary of the main activities in relation lo those purposes for the public benefit. in particular, the i aclivilies, projects or services i identified in the accounts. Para 1.17 and 1,19 The fixed asset investments ol the charity are held as endowment funds. The policies adopted in furtherance of these objects are generating income lor the charity's investments and making grants lo the Parochial Church Council ol Chalgrove Parish Church and there has been no change In these duiin9 the year. The charity conlinue51o generate income Through the rental of ils investment properties. The income is applied lo achieve the objects ol the charity by way ol providing photocopying lacililies lo support services, and grants lo the Parochial Church CounGII lor the maintenance ol the labrie of the church. Slalemenl confirming whether the Iruslees have had regard lo the guidance issued by the Charity Commission on public benefit. Para1.18 The Trustees have paid due regard lo the guidance issued by Ihe Charity Commission on public benefit in deciding wh818clivilies the charity should undertake. Additional information {optional} You may choose lo include further slalemenls where relevant about. SORP reference Policy on grant fflaking Para 138 Policy Dn s(￿131 inve51menl including program related investment Para 138 Conlnbulion made by volunteers Para 1.38 Other Achievements and Performance SORP reference Summary ol the main achievements of the charity, idenlilyin9 the difference the charily s work has made lo the circumstances of ils beneficiaries ! and any wider benefits lo society l as a thole. Para 1.20 The charity mel 6 limes dunng the year. The Trustees continued lo address the issues affecting the tenants because of the COVID-19 Pandemic and acted accordingly lo protect the assets of the Trust. In support of their decisions, the Trustees sought and received legal advice on their general duties and powers, together with advice on more speeilic obligalionslconsideralions regarding The Red Lion as a property asset. The Trustees, agents, Carter Jonas LLP provided an updated valuation report for the property portfolio, The Trustees continued discussions with their agents, Carter Jonas LLP. regarding the rent reviews under the Lease lor the Red Lion. The Trustees continued lo support the parochial church council ol Sl Mary's Church, Chalgrove with the maintenance of the fabric and services. The Iruslees supported a grant of £1,00010 Reverend Dr. M. Lakey lor the purchase of a laptop Mr, B. Spicer retired as an Ex Officio Trustee on 4 July 2021 and was subsequently appointed as a Co-oplalive Trustee on g December 2021. Mrs. J. Reeve was appointed as an Ex Officio Trustee on15 July 2021. Mr. G Leaney retired as a Co-oplalivB Trustee on 14 September 2021 after 15 years of sefvice. Additional information (optional) You may choose lo incllsde further 51alemenls where relevant about.. SORP reference Achievements ag3insi objectives sel Para 1.41 Performance ol fundraising activities against objectives sel Para 1.41 Investment performance against objeclives Para 1.41 Olher Financial Review SORP reference Review ol the charity's financial position al the end of the period Para1,21 The charity continues lo accumulate funds through careful investment and management of ils properties enabling il lo make grants lo the Parochial Church Council of Chalgrove Parish Church. Mindful of the economic situation and the financial implications for this charity all monies are placed on deposit and invested carefully wlh the Central Board of Finance lor the Church of En9land. Slalemenl explaining the policy for holding resefves slating why they are held Para 1.22 As a grant making charity with reasonably predictable income sources, the Iruslees consider that the current level of unreslricled reserves is sufficient for winding up of the chafily A reserve fund IExlraordinary Repair Fundl is maintained for the purpose ol providing lor the extraordinary repair, improvement extension or rebuilding ol thè Parish Church ol Chalgrove. Amount ol reserves held Para 1.22 £5,928 34 Reasons for holding zero reserves Para 1.22 Details of fund malerially in deficit Para1,24 Explanation ol any uncertainties 8boul Ihe ch8rily continuing as a going concern Para1,23 Addltlonal Information (optional) You may choose lo inclL*de further slalemenls where relevant about.. SORP ro1orenc8 The ch8rily s pnncipal sources ol lund5 (including any lundraisingl Para 1.47 Investment policy and objectiv85 Including any gocial Inveslmenl poI￿Y adopted Para146 A description ol the principal risks 18cing the charity Para 1.46 Other Structure, Governance and Management Description of charity's trusts.. SORP reference Type ol governing document. eg trust deed, memorandum and articles ol association elc. Para1,25 The charity was established by a charitable trust deed on 29 March 1887 as varied by a Scheme 0115 May 1967 and 22 August 1990. How is the charity consliluled? limited company, unincorporated association, CIO Pafa1.25 Trust Trustee selection methods including details ol any conslilulional provisions e.g. election lo post or name ol any person or body enlilled lo appoint one or more Iruslees Para 1.25 The trust deed slipulales seven Iruslees comprising three ex officio Iruslees, two nominative Iruslees and two co.opialive Iruslees, The Vicar and Churchwardens ol Chalgrove Parish Church are ex. officirJ Iruslees. The Nominative Iruslees are appointed by the Parochial Church Council of Chalgrove Parish Church. The Coryoplalive Iruslees are appointed by the other Iruslees. Co-oplalive Iruslees serve fof live years and the other Iruslees lor four years respectively. Addltlonal Information (optionall You may choose ID include further slalemenls where relevant about, SORP referènce Policies and procedures adopted for the ￿ndUCtion 8nd training ol Iruslees Para1,51 On appointment Iruslees sign a declaration ol 8ecepiance and willingness lo act in the trust ol the Charity in the Minute 8DOk, Copies of the trust deeds are provided. Trustee induction is an informal process with serving Iruslee5 explaining the background, relevanl isgues, risk laclors and financial position lo incoming Iruslees. The charity's organisalional sliuclure and any wider network with which the Charity works Para 1.51 The Chanly is managed by the Board of Truslees who meet al least four limes during the year. The Trustees delegate the day lo day management of the rental properties lo lelling agents Carter Jonas LLP Relationship with any related pariie5 Para 1.51 Other The Trustees have assessed the major risks lo which the chanly Is exposed and are satisfied that sysletns and procedures are in place lo miligale exposure lo those risks. Reference and Administrative Details Charity name The Church Eslale, Chalgrove Other name the charity uses Chalgrove Church Eslale Re9islered charity number 254896 Charity's principal address The Vicarage, 58 Brinkinfield Road, Chalgrove, Oxford OX44 7QX Names of the charity trustees who manage the charity Trustee name Offl¢e1Sf any) Dal69 a¢ted If not for whole yoar Name ol person lor body) entillod to appolnl trustee lil any) Reverend Mich￿1 Lakey Chairman NIA Mrs S W Brown Secretary NIA Mrs P Hunt NIA Mr M Jacques NIA Mr G Lganey 0110112021- 1410912021 Mrs K Mulcahy NIA Mr B Spicer 0110112021 0410712021 0911212021 3111212021 Mrs J Reeve 1510712021 3111212021 10 11 12 Reference and Administrative Details (cont) Corporate Iruslees - names of the directors at the dale the report was approved Director name Name of trustees holding title lo property belonging lo the charity Tru8tee narne Oal88 acted If not lor whole year Funds held as custodian trustees on behalf of others Description ol the assets held in this capacity The charity holds funds of £70.25 as custodian lor the Chalgrove Ecclesiastical Charity, registered number 275431. Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects The Chalgrove Ecclesiastical Charity receives income from investments and expends on services for sermon$ and holy communion. Details ol arrangements lor sale custody and segregation ol such assets from the charity's own assels The funds are invested in the C8F Church ol England Investment Fund. Additional information {optionall Names and addresses of advisers loptional informationl Type of adviser Name Address Namo of Chiof èxo¢utive or names of sènior 8taff members loptlonal informatloni Exemptions from disclosure Reason for non-disclosure ol key personnel details Other optlonal information Declarations The company has taken advantage of the small companies, exemption in preparing the report above. The Iru51ee5 declare that they have approved the Iruslees, report (including directors, report) above. Signed on behalf of the charity's trusteesldir ctor Signaturelsl Full namel$l Reverend Michael Lakey Position Ifor example Secretary, Chair, ètc.) Trustee, Chairnan Datè 110*202L (IIARITY COMMISSIO FOR ENGLANO AND WALE Receipts and payments accounts CQ16a For the P8riod from To Section A Receipts and payments Unfestrltted furtd• Restricted fund8 Endowment fund• Tot•1 lund8 Last y•ar lo lh• to th• £ tolh• n•orvt£ A1 Recel Donaions ano gifts Inthrest Inmrr viijend IDLyJme Rentsl Incwe 16 34.191 34,192 52.127 Sub lot•l(Gmss in¢om8 for AR) 37.906 $6.879 A2 A88•t and Inve•tm•nt ••lM. 180• t•bl•l. Sub total 37.956 66.879 A3 P* m•nts Manaoemwicosts Gr¥ni ￿n41Th9 of 8cbvib G0waM￿te Costs 13,307 12.056 3,267 13.J07 1B.7YO 17.510 Sub total 37.176 A4 Assgt and InvMtm•nt purch*••8,18•• table) Sub total 37.175 Net of rncelpts/(payments) A5 Transf8rs betw•en lund$ A6 Cash fund$ last year end Cash funds thls year end 9A28 9.326 18,704 65.139 74N65 86.139 74,465 46,435 6S.T39 Section B Statement of assets and liabilities at the end of the period Unrestrtcted R•strl¢tgd lunds fund8 to r￿T￿l£ endowment fund8 to [1￿￿1 E Categories Detai15 B1 Cash funds 40.875 33.$90 Total cash funds 74.465 UnTp$trlcled fund• to M*rn•t £ R•$trlcted funds to £ Endowmgnt runds to llMrKt£ Deiails B2 Oth•r mon•t•ry to whlch Ot b•lDn Endowm•nt Curr•nt valu• 83 Inv••tm•nt a••ots 1,015,000 Shlrtddir I33,￿2 Fund to **lch Details Co•lloptlon•ll Cuft•nt v•lu• on•1 B4 Assets r•t•ln•d for th• charlty'• own u•• Fund to b61 Amo¥ni du• Oetall¥ lonal 85 Llab51iti Signed by one or trust898 QTr behaff of all the trustees S4inatu Print Name Dal? of rov81 Ka￿￿ MulcBh 3W-22 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the** Charity Name **trustees/members of** Chalgrove Church Estate Trust **On accounts for the year** 31 December 2021 **Charity no** 254896 **ended (if any) Set out on pages** 1 - 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of theActor - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date: Name:** Annie Jacobs **Relevant professional qualification(s) or body (if any): Address:** 11 Chibnall Close, Chalgrove, OX44 7SD **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**