Trustees, annual report for the period CHARITY COMMISSION FOR ENGLAND AND WALES From.. 1 January 2020 31 December 2020 Charity name.. The Church Eslale, Chalgrove Charity registration number.. 254896 Company number.. Not Applicable Objectives and Activities SORP refèrence Summary of the purposes of the charity as sel out in its governing document Para 1.17 The charity's objects are the repair, improvement and maintenance of the fabric and furniture of the Parish Church of Chalgrove and the maintenance of the services thereof. Summary of the main activities in ielalion lo those purposes for the public benefit, in particular. the aclivilies. projects or serwces identified in the accounts. Para 1.17 and 1.19 The fixed asset investments of the charity are held as endowment funds. The policies adopted in furtherance of these objects are generating income for the charity's investments and making grants lo the Parochial Church Council of Chalgrove Parish Church and there has been no change in these during the year. The Charity continues to generate income through the rental of ils investment properbes. The income is applied to achieve the objects of the charity by way of providing photocopying facilities lo support services, and grants lo the Parochial Church Council for the maintenance of the fabric of the church. Slalemenl confirming whether the Iruslees have had regard lo the guidan￿ issued by the ChaTIty Commission on public benefit. Para 1.18 The Trustees have paid due regard lo the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake. Additlonal information (optionall You may choose lo include fvrther statements Whe￿ relevant about.. SORP reference Policy on grant making Para 1.38 Policy on social investment induding program ￿lated investment Para 1.38 Contiibulion made by volunteers Para 1.38 Other Achievements and Performance SORP reference Summary ofthe main achievements of the charity, identifying the differen￿ the charity's work has made lo the circumstsnces of ils beneficiaries and any wider benefits to society as a whole. Para 1.20 The charity mel 6 limes durin9 the year. The Trustees addressed issues affecting tenants in light of the COVID-19 Pandemic and acted accordingly lo protect the a55ets of the Tnjst. The Tiuslees supported the introduction of equipment to enable Church services lo be conducted on a soaally distanced media platfomi. The Trustees instructed their agents, Carter Jonas LLP, to value the property portfolio, mindful that this had not been done for several years. The Trustees continued discussions with their agents, Carter Jonas LLP, regarding the rent reviews under the Lease for the Red Lion. Discussions conb'nued regarding the subslanlial repairs lo the external staircase. Planning permission has been granted for a 'like for like, replacement. The Trustees continued lo support the parochial church council of St Marfs Church, Chalgrove with the maintenance of the fabric and services. Additional information {optional} You may choose to include further statements where relevant about.. SORP reference Athievements against objectives sel Para 1.41 Perfom)ance of fundraising aclNilies against objedives sel Para 1.41 Investrnenl performance against objectives Para 1.41 Other Financial Review SORP reference Review of the charity's financial position al the end of the period Paia1.21 The charity continues lo accumulate funds through careful investment and management of ils properties enabling it to make gmnls lo the Par(Khial Church Council of Chalgrove Parish Church. Mindful of the economic situation and the financial implications for this charity all rnonies are placed on deposit and invested carefully with the Central Board of Finance for the Church of England. As a grant making charity with reasonably predictable income sources, the Iruslees consider that the current level of unrestricted resetves is sufficient for winding up of the charity. A reserve fund (Extraordinary Repair Fund) is maintained for the purpose of providing for the extraordinary repair, improvement exiension or rebuilding of the Parish Church of Chalgrove. £5.046.90 Slalemenl explaining the policy for holding reserves stating why they are held Para 1.22 Amount of reserves held Para 1.22 Reasons for holding zero reserves Para 1.22 Details of fund materially in deficit Para 1.24 Explanation of any un￿rtaIntses about the charity continuing as a going concern Para 1.23 Additional information (optional) You may choose lo include further slalemenls where relevant about-. SORP reference The charity's prinopal sources of funds (including any fundr8isingl Para 1.47 Investsnenl policy and objectives including any social investment policy adopted Para 1.46 A description of the prinapal risks facing the charity Para 1.46 Other Structure, Governance and Management De5Gription of charity's trusts: SORP reference Type of goveming document.. eg trust deed, memorandum and arbcles of association elc. Para 1.25 The charity was established by a charitsble trust deed on 29 March 1887 as varied by a Scheme of15 May1967 and 22 August1990. How is the charity constituted? eg Similed company, unincorporated association, CIO Para1.25 Tnjsl Trustee selection methods induding details of any constitutional provisions e.g. election to post or name of any person or body entided to appoint one or more trustees Para 1.25 The trust deed stipulates seven Irustees comprising three ex officio trustees. nominative trustees and two Co-oplats've Iruslees. The Vicar and ChLsr¢hwardens of Chalgrove Parish Church are ex- officio Iruslees. The Nominative trustees are appointed by the Parochial Church Council of Chalgrove Parish Church. The Cowoplalive Iruslees are appointed by the other trustees. Co-optslive trustees serve for five years and the other trustees for four years respectively. Additional information (optional) You may choose lo include further statements where relevant about.. SORP rèference Policies and procedures adopted for the induction and training of Iruslees Para1.51 On appointment Injstees sign a declawlion of acceptance and willingness lo act in the trust of the Charity in the Minute Book. Copies of the trust deeds are provided. Trustee induction is an infomial process with serving trustees explaining the background, relevant issues, risk factors and finanaal position lo incoming trustees. The Gharily's organisalional structure and any wider network with which the charity works Para1.51 The Charily is managed by the Board of Trustees who meet al least four times during the year. The Trustees dèlegate the day lo day management of the rental properties lo letbng agents Carter Jonas LLP. Relationship with any related paites Para 1.51 Other The Trustees have assessed the major risks to which the charity is exposed and are satisfied that systems and procedures are in place to mitigate exposure to those risks. Reference and Administrative Details Charity name The Church Eslale, Chalgrove Other name the charity uses Chalgrove Church Eslale Registered charity number 254896 Charity's principal address The Vicarage, 58 Brinkinfield Road, Chalgrove, Oxford OX44 7QX Names of the charity trustees who manage the charity Office lif any) Dale5 acted If not for whole year Trustee name Name of person lor body) entitled lo appolnt trustee lif any) Reverend Michael Lakey Chaim)an NIA Mrs S W Broym Secretary NIA Mrs P Hunt NIA Mr M Ja(y4ues NIA Mr G Leaney NIA Mrs K Mulcahy NIA Mr B spI￿r NIA 10 11 12 Reference and Administrative Details (cont) Corporate trustees - names of the directors at the date the report was approved Olr¢¢tor name Name of trustees holding title to propety belonging to the charity Trustee name Dates acted if not for whole year Funds held as custodian trustees on behalf of others Description of the assets held in this capaaty The charity holds funds of £61.46 as custodian for the Chalgrove Ecclesiastical Charity, registered number 275431. Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects The Chalgrove Ecclesiastical Charity re￿iVeS income from inveslrnenls and expends on servi￿5 for semions and holy communion. Details of arrangements for safe custody and segregation of such assets from the charity's own assets The funds are invested in the CBF Church of England Investment Fund. Additional information (optional) Names and addrèsses of advisers (optional infomiationl Type of adviser Name Address Name of chlef executlve or names of senior staff members (optional Informatlonl Exemptions from disclosure Reason for non4isclosure of key personnel details Other optional Information Declarations The company has taken advantage of the small companies, exemption in preparing the report above. The trustees dedare that they have approved the Iruslees, report {including directors, report) above. Signed on behalf of the charlty's trusteesldiredors Signaturelsl Full namelsl Reverend Michael Lakey Position (for example Secretary, Chair, etc.) Trustee, Chaimian Date 021 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** CHALGROVE CHURCH ESTATE **members of** **On accounts for the year** 31 DECEMBER 2020 **Charity no** 254896 **ended (if any)** **Set out on pages** 1-19 (remember to include the page numbers of additional sheets) **Respective** The charity's trustees are responsible for the preparation of the accounts. The **responsibilities of** charity’s trustees consider that an audit is not required for this year under **trustees and examiner** section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. **Basis of independent** My examination was carried out in accordance with general Directions given by **examiner’s statement** the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner's** In connection with my examination, no matter has come to my attention (other **statement** than that disclosed below *) 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ **Date:** 22 June 2021 **Signed: Name:** CARA CHAPMAN 1 **IER** **March 2012** **Relevant professional** FCA (Institute of Chartered Accountants in England & Wales) **qualification(s) or body (if any):** **Address:** 6 Wingfield Close Ewelme, Wallingford OX10 6JY ## **Section B Disclosure** Only complete if the examiner needs to highlight material problems. 2 **IER** **March 2012** **Give here brief details of any items that the examiner wishes to disclose** . 3 **IER** **March 2012**