**Wolvercote Commoners AGM Wednesday 28th May 2025 Wolvercote Village Hall** 

## **Minutes** 

Present: Simon Lowry (SL), Rebecca Cariad (RC), Kirsten Berry (KB), John Powers (JP), 

Chris Graf (CG), Mike Taylor (MT), Cara Massarano (CM) Julie (JH) 

## Chair: Simon Lowry 

Attending: Jo Sandleson **Councillor** , Mark Lygo **Chair Oxford County Council,** Peter Smith **Chair Freeman** 

## **1. Apologies** 

The chair reported apologies from Jo and Nick Malden from Wolvercote Tree Group, EW, MB, BH, TH, ND 

## **1. Minutes** 

Minutes from 2024 agreed and approved. 

**1. Matters arising** 

None outside agenda. 

**1. Chair’s Annual Report** 

The Chair welcomed all attending to the 96th year of WCC.  First established in 1929.  He gave a brief history of the three Wolvercote Commons and the history and work of the Commoners Committee.  Including Commoners Rights and the permit scheme. 

## **Questions/ Queries:** 

MT raised the need for a countryside ranger emergency contact number for livestock issues when post is filled. Thanked AD for assistance in latest pony spooking incident. 

Jo Sandleson raised the need for board walks by bridges over the meadow/common ditch. Suggested use of CIL funding, SL suggested discussion with council and freeman for works to be carried out. 

Bridge by Burgess Field is much better but still muddy - Freeman issue. JP raised use of Facines (bundled sticks) SL informed that they can’t be used around livestock. 

MT raised issue of vigorous growth of Himalayan Balsam on Binsey side of the river. SL suggested working with Freeman to manage it. Mapping its presence would be useful. 

Scything of Wolvercote Green, how, when, by whom all discussed, possible collaboration with Eynsham Meadow scythers, and Oxford conservation volunteers (scythe OPT land), Scything competition planned for 15/6 

Michael A has been noting and photographing orchids on WG- Bee orchid gone after one day, suggestion for little notices to inform passers of the orchids. Meadowsweet alongside path needs cutting. Michael Buck explained about historical mosaic scything of WG and its benefits plus cutting hay early. 

Agreed Meadowsweet to be cut back as part of prep for Midsummer festival. 

Bench and notice boards by WG in poor condition. SL noted and WCC has 



funds for replacement of board plus footing around bench. 

## **1. Treasure’s report** 

KB reported accounts are in credit, due to CIL payments for playground equipment a new notice board amongst other things. KB thanked Richard Wilson for auditing accounts and declared them correct.  He has been nominated and accepted for the role next year. 

## **Refreshment break** 

## **6.Cow-op and school outreach** 

RC - outreach with children sessions went well last year.  RC intends to host more this year.  She is strengthening engagement links to 2schools.  Reports from 2nd year school biodiversity sample shows a decrease in flora diversity this year. Explained about the Cow-op project, that 3 cows are being grazed at Fair Close Farm then the commons by 8 shareholders, supported by CIL infrastructure funding and administratively supported by WCC.  Long term vision to make cattle keeping on the commoners more accessible. 

Plans for a cattle keeping awareness ‘cow-lidh ceilidh’ at WVH in the future. Tony Morris due to give a talk on the history of agriculture on Port Meadow upcoming. 

## **7.Election of Members** 

The Chair invited attendees to stand for a position on the committee. There is one free position.  No takers but attendees were invited to approach the WCC at any point in year to register their interest. 

Nick and Barry (in absence) agreed to stand for another 3 years -agreed. 

## **8.AOB** 

Wolvercote Neighbourhood Forum has meeting, public invited to join. Tuesday 3rd June 7.30 

## **Date of next years AGM TBC** 

The Chair finished by thanking everyone for attending. 



## **Wolvercote Commoners' Committee Financial statement, year ending 30th November 2025** 

|**_Income_**|**2024/25**|**2023/2024**|
|---|---|---|
|_Routine income_|||
|RPA Stewardship grant|**19,036.91**|5,363.34|
|Goose Green hire|**0.00**|0.00|
|Surgeryrent|**395.00**|395.00|
|Allotment rent|**30.00**|30.00|
|Wayleave|**10.00**|10.00|
|Cow Ceilidh|**446.80**|147.00|
|Repayment from Pulse8|**44.00**||
|Bank interest|**382.23**||
|**Subtotal - routine income**<br>|**20,344.94**|5,945.34|
|~~_Community Infrastucture Levy (CIL)_~~<br>~~_fundin_~~|||
|WCC haymaking<br>~~_g_~~<br>|**22,668.00**|0.00|
|~~Lower Wolvercote Playground~~<br>~~Euiment~~|**39,173.94**|2,479.24|
|Cow-Op<br>~~qp~~|**9,380.00**||
|Wolvercote Village Hall notice board||1,092.00|
|**Subtotal - CIL funding**|**71,221.94**|3,571.24|
|**TOTAL INCOME**|**91,566.88**|**9,516.58**|
|**_Expenditure_**|**2024/25**|**2023/2024**|
|_Governance and administration_<br>|||
|~~Secretarial costs, ofce expenses,~~<br>~~printing~~|**30.00**|151.25|
|Insurance<br><br>|**405.56**|405.56|
|~~Events - Carols, Cow Ceilidh and talks~~|**850.62**|0.00|
|AGM|**275.00**|0.00|
|Room hire|**300.00**|1,030.00|
|CPRE subscription|**36.00**|36.00|
|Website hosting (domain name)|**157.00**|119.88|
|_The Commons and the environment_|||
|Wolvercote Green|**1,975.79**|20.00|
|Wolvercote Common|**1,332.00**|1,332.00|
|Goose Green|**224.99**|0.00|
|CIL - haymaking|**0.00**|91.97|
|CIL - Lower Wolvercoteplayground|**0.00**|2,479.24|
|CIL - Cow-Op<br>|**1,775.00**||
|~~CIL - Wolvercote Village Hall notice~~<br>~~board~~||1,092.00|
|**TOTAL EXPENDITURE**<br>|**7,361.96**|**6,757.90**|
|**SURPLUS or DEFICIT(-)**|**84,204.92**|**2,758.68**|
||||
|**_Balance sheet_**|||
|Openingbalance at 1 December<br>|**23,578.91**|20,820.23|
|~~Add/subtract surplus/defcit for the~~<br>~~year~~|**84,204.92**|2,758.68|
|Closing balance at 30 November<br>|**107,783.83**|**23,578.91**|
|**_Represented by_**|||
|Cash in Bank(Current Account)|**87,374.07**|23,567.18|
|Cash in Bank(Deposit Account)|**20,382.23**|0.00|
|PettyCash|**27.53**|11.73|
|Current assets|**107,783.83**|23,578.91|
|Current liabilities - CIL money|**69,446.94**|0.00|
|**Net assets**<br>|**38,336.89**<br>|**23,578.91**<br>|
|(Signed) Richard Lawrence-Wilson, Honorary Auditor, 27 April 2026<br>~~I have examined the fnancial records of the Committee for the year ended~~<br>30 November 2025 and I consider that this statement gives a true and fair<br>view of transactions during the year and of the Committee's assets and<br>liabilities at that date.|||





## **Wolvercote Commoners' Committee** 

|**Wolvercote Commoners' Committee**|**Wolvercote Commoners' Committee**|**Wolvercote Commoners' Committee**|**Wolvercote Commoners' Committee**|**Wolvercote Commoners' Committee**|**Wolvercote Commoners' Committee**|**Wolvercote Commoners' Committee**|**Wolvercote Commoners' Committee**|
|---|---|---|---|---|---|---|---|
|**Financial statement year ending 30th November 2025**<br>Date<br>Item<br>Cost £<br>Income £<br>Ref Notes||||||||
|6-Dec-24|BAC|GBS RE RPA NO2 ACC,PY2372959||19,036.91||1||
|17-Dec-24|DPC|CARA MASSARANO,WCC REPAYMENT|57.32|||2|Christmas Carols|
|10-Jan-25|DPC|WHITE HART PUB,INVOICE 3848|30.00|||3||
|12-Feb-25|DPC|WHITE HART PUB,INVOICE 3885|30.00|||4||
|3-Mar-25|DPC|WHITE HART PUB,INVOICE 3910|30.00|||5||
|26-Mar-25|DPC|NOLL CS LTD,SI-1598|1,500.00|||6|Wolvercote Green,fencing|
|26-Mar-25|DPC|K BERRY,WCC EXPENSES|30.00|||n/a|OxClean and accounts expenses(printing|
|3-Apr-25|DPC|WHITE HART PUB,INVOICE 3947|30.00|||7||
|7-Apr-25|DPC|CARA MASSARANO,WCC REPAYMENT|35.00|||8|AGM|
|2-May-25|DPC|Transfer to Savings A/C 75095750||||n/a|see statement|
|2-May-25|DPC|WHITE HART PUB,INVOICE 3990|30.00|||9||
|13-May-25|C/R|SSE  wayleaves||10.00||10||
|28-May-25|BAC|OXFORD CITY COUNCIL - CIL FUNDING||9,380.00||n/a|CIL,Cow-Op|
|25-Jun-25|DPC|K BERRY,WCC EXPENSES|15.50|||11|Wolvercote Green,haymaking|
|25-Jun-25|DPC|ANNS MUNCHIES,INV-18328|240.00|||12|AGM|
|14-Jul-25|BAC|SUMMERTOWN GROUP P,SHC 0725||395.00|||Ground rent|
|14-Jul-25|DPC|NICHOLAS DUNBAR,WCC REPAYMENT|60.29|||13|Wolvercote Green,haymaking|
|15-Jul-25|DPC|WOLVERCOTE V HALL,COW CEILDH|220.00|||14|Cow Ceilidh,including£100 deposit|
|21-Jul-25|DPC|WHITE HART PUB,INVOICE 4063|30.00|||15||
|24-Jul-25|BAC|LOWER WOLVERCOTE ALLOTMENT RENT 25||30.00||n/a|Ground rent|
|24-Jul-25|DPC|EDWARD HAWES,WCC INVOICE 44|1,332.00|||n/a|Wolvercote Common,thistle topping|
|1-Aug-25|D/D|PULSE8BROADBAND,PUL06374|44.00|||16|Domain name and website|
|7-Aug-25|DPC|WHITE HART PUB,INVOICE 4111|30.00|||17||
|11-Aug-25|DPC|JAMES ROBSON,CIL COWS|1,500.00|||18|COW-OP CIL|
|14-Aug-25|DPC|TIMOTHY HOPKINS,GOOSE GREEN BENCH|224.99|||19|Goose Green|
|18-Aug-25|DPC|PULSE8,ACC 6374 INV196228|44.00|||n/a|repeat charge in error|
|19-Aug-25|BAC|COMPUCARE COMPUTER,PUL06374 - REFUND||44.00||n/a|repayment|
|1-Sep-25|D/D|PULSE8BROADBAND,PUL06374|23.00|||20|Pulse8 charge|
|8-Sep-25|DPC|GALLAGHER,INVOICE 546963692|405.56|||21|Insurance|
|8-Sep-25|DPC|WHITE HART PUB,INVOICE 4153|30.00|||22||
|10-Sep-25|DPC|TOM CHAPMAN,INVOICE 21/08/25|275.00|||23|COW-OP CIL|
|16-Sep-25|BAC|WOLV VILL HALL,RETD DEPOSIT||100.00||14|Cow Ceilidh deposit|
|17-Sep-25|BAC|CARIAD RJ,CEILIDH||81.00||n/a|Cow Ceilidh door taking|
|18-Sep-25|DPC|MERLIN HARVEY,WCC 25-099 WCC|400.00|||24|Wolvercote Green,willows|
|22-Sep-25|DPC|JOHN WINTERBOTTOM,Cow Ceilidh|350.00|||25|Cow Ceilidh|





|22-Sep-25|D/D|CPRE,019392|36.00|||26|Membership|
|---|---|---|---|---|---|---|---|
|23-Sep-25|BAC|TIMOTHY HOPKINS,Cow Ceilidh||250.00||n/a|Cow Ceilidh ticket sales|
|||Cow Ceilidh miscellaneous cash receipt||15.80||||
|1-Oct-25|D/D|PULSE8BROADBAND,PUL06374|23.00|||27|Pulse8 charge|
|2-Oct-25|DPC|WHITE HART PUB,INVOICE 4189|30.00|||28||
|13-Oct-25|DPC|CARA MASSARANO,WCC REPAYMENT|173.30|||29|WCC Talks|
|3-Nov-25|D/D|PULSE8BROADBAND,PUL06374|23.00|||30|Pulse8 charge|
|4-Nov-25|DPC|WHITE HART PUB,INVOICE 5034|30.00|||31||
|18-Nov-25|DPC|CARA MASSARANO,WCC REPAYMENT|50.00|||n/a|WCC Talks(room hire and refreshments)|
|25-Nov-25|BAC|OXFORD CITY COUNCIL - CIL FUNDING||22,668.00||n/a|CIL,WCC haymakingkit|
|25-Nov-25|BAC|OXFORD CITY COUNCIL - CIL FUNDING||39,173.94||n/a|CIL,Lower Wolvercoteplayground|
|||Interest - liquidityaccount||382.23||||



## **Total cash flow** 

## **7,361.96 91,566.88** 

**Cash transactions** Petty cash at 1 December 2024 £11.73 Petty cash at 1 December 2025 £27.53 **Completed by** Kirsten Berry 24.02.2026 

B/S = bank statement no. = receipt reference n/a = receipt/documentation not available 

**Charity Commission Annual Return** Donations and legacies Other trading activities Other 

KB still to do total check 



## Liquidity Account 

||Paid in|Interest|
|---|---|---|
|May|20,000.00|<br>52.78|
|June||58.59|
|July||57.83|
|August||51.28|
|September||56.73|
|October||55.11|
|November||49.91|
|Total interest||382.23To income account|





## CIL tracker 

|2024-25<br>Fund value<br>Cow-Op<br>£                   9,380.00<br>Fund remaining<br>£                   7,605.00<br>2024-25<br>Fund value<br>Wolvercote Playground<br>£                 39,173.94<br>Fund remaining<br>£                 39,173.94<br>2024-25<br>Fund value<br>WCC Haymaking kit<br>22,668.00<br>Fund remaining<br>£                 22,668.00<br>Current liabilites<br>Total of CIL funds remaining<br>£                 69,446.94<br>(to balance sheet)|Spent|
|---|---|
||1,500.00<br>275.00<br>1,775.00<br>Spent|
||0<br>0<br>Spent|
||0<br>0|





Date
11-Aug-25
10-Sep-25
Date
Date

||**Wolvercote Commoners' Committee**<br>**Financial statement, year ending 30th November 2025**|**Wolvercote Commoners' Committee**<br>**Financial statement, year ending 30th November 2025**|**Wolvercote Commoners' Committee**<br>**Financial statement, year ending 30th November 2025**||
|---|---|---|---|---|
||**_Income_**|**2024/25**|**2023/2024**||
||_Routine income_||||
||RPA Stewardship grant|**19,036.91**|5,363.34||
||Goose Green hire|**0.00**|0.00||
||Surgeryrent|**395.00**|395.00||
||Allotment rent|**30.00**|30.00||
||Wayleave|**10.00**|10.00||
||Cow Ceilidh|**446.80**|147.00||
||Repayment from Pulse8|**44.00**|||
||Bank interest|**382.23**|||
||**Subtotal - routine income**|**20,344.94**|5,945.34||
||_Community Infrastucture Levy (CIL) funding_||||
||WCC haymaking|**22,668.00**|0.00||
||Lower Wolvercote Playground Equipment|**39,173.94**|2,479.24||
||Cow-Op|**9,380.00**|||
||WolvercoteVillageHall notice board||1,092.00||
||**Subtotal - CIL funding**|**71,221.94**|3,571.24||
||**TOTAL INCOME**|**91,566.88**|**9,516.58**||
||**_Expenditure_**|**2024/25**|**2023/2024**||
||_Governance and administration_||||
||Secretarial costs,office expenses, printing|**30.00**|151.25||
||Insurance|**405.56**|405.56||
||Events - Carols,Cow Ceilidh and talks|**850.62**|0.00||
||AGM|**275.00**|0.00||
||Room hire|**300.00**|1,030.00||
||CPRE subscription|**36.00**|36.00||
||Website hosting (domain name)|**157.00**|119.88||
||_The Commons and the environment_||||
||Wolvercote Green|**1,975.79**|20.00||
||Wolvercote Common|**1,332.00**|1,332.00||
||Goose Green|**224.99**|0.00||
||CIL - haymaking|**0.00**|91.97||
||CIL - Lower Wolvercoteplayground|**0.00**|2,479.24||
||CIL - Cow-Op|**1,775.00**|||
||CIL - WolvercoteVillageHall notice board||1,092.00||
||**TOTAL EXPENDITURE**|**7,361.96**|**6,757.90**||
||**SURPLUS or DEFICIT(-)**|**84,204.92**|**2,758.68**||
||||||
||**_Balance sheet_**||||
||Openingbalance at 1 December|**23,578.91**|20,820.23||
||Add/subtract surplus/deficit for theyear|**84,204.92**|2,758.68||
||Closingbalance at 30 November|**107,783.83**|**23,578.91**||
||**_Represented by_**||||
||Cash in Bank(Current Account)|**87,374.07**|23,567.18||
||Cash in Bank(Deposit Account)|**20,382.23**|0.00||
||Petty Cash|**27.53**|11.73||
||Current assets|**107,783.83**|23,578.91||
||Current liabilities - CIL money|**69,446.94**|0.00||
||**Net assets**|**38,336.89**|**23,578.91**||
||I have examined the financial records of the Committee for the year ended 30<br>November 2025 and I consider that this statement gives a true and fair view of<br>transactions duringtheyear and of the Committee's assets and liabilities at that date.||||
||(Signed)Richard Lawrence-Wilson,HonoraryAuditor,27 April 2026||||
||||||