## **Trustees’ Annual Report for the period**
**From 1[st] May 2021 Period start date To 30[th] April 2022 Period end date**
## **Charity name: Sparkwell Parish Hall and Playground Trust**
## **Charity registration number: 254588**
## **Objectives and Activities**
**----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 Provision and maintenance of a
of the charity as set out village hall, recreation ground and
in its governing ancillary thereto for the use of the
document inhabitants of the Parish of
Sparkwell without distinction of
political, religious or other
opinions, including use for
meetings, lectures and classes,
and for any form of recreation and
leisure-time occupation, with the
object of improving the conditions
of life for the said inhabitants.
Summary of the main Para 1.17 and Provision and maintenance of the
1.19
activities in relation to hall, playground, grounds and
those purposes for the ancillary equipment.
public benefit, in Insure against statutory risks and
particular, the activities, public safety.
projects or services To comply with all statutory
identified in the regulations and best practice.
accounts. To provide a conduit for
community activities and promote
a sense of identity within the
locality.
To foster inclusivity within the
community.
To make provision for activities of
local groups, including but not
inclusive:
Sparkwell Amateur Theatre
Company
Sparkwell Woman’s Institute
Sparkwell All Saints Primary
School
Sparkwell All Saints Parish church
Sparkwell Short Mat Bowls
Sparkwell Over 60s
Badminton Club
Judo Club
Sparkwell Parish Council
**----- End of picture text -----**
**----- Start of picture text -----**
Sparkwell Scouts, Cubs, Beavers
Dog Training
Meetings, conferences, polling
station, weddings, parties,
farmer’s markets and fundraising
events are held throughout the
year.
To Statement confirming Para 1.18 All Trustees are given access to
whether the trustees the Charity Commissions guidance
have had regard to the prior to signing the Trustee
guidance issued by the Eligibility Declaration
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
Summary of the main Following the covid pandemic, the
achievements of the hall was reopened in July 2021
charity, identifying the which saw a gradual return of
difference the charity’s Para 1.20 some of the regular user groups.
work has made to the Some groups chose not to
circumstances of its continue and ceased.
beneficiaries and any The Sparkwell Amateur Theatre
wider benefits to society Company annual pantomime was
as a whole. postponed until 2022.
The return of the Farmer’s
Markets was planned for later in
the year.
**----- End of picture text -----**
**The hall continued to provide a busy venue for children’s parties providing much needed revenue. Whilst the hall was closed we carried out necessary maintenance work including electrical testing and associated works, replacement of the stage rigging and pulleys and load testing of the gantry. Replacement of the fence at the entrance. Temporary repairs to the carpark. We were lucky to secure grant funding to replace the heating system, install solar panels and a battery system and replace the light fittings with LEDs. We required a new fire alarm system.**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review**
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Review of the charity’s Para 1.21 Hall account (current and deposit)
financial position at the had a closing balance of £24,264
end of the period SATCo account had a closing
balance of £6195
Statement explaining the Para 1.22 The Trustees hold £7500.00 in a
policy for holding capital account. It is hoped this
reserves stating why they amount will be built on in order to
are held be able to carry out planned
maintenance, such as,
replacement of the external doors
and front door locking system,
replacing the sound system,
updating the kitchen, tarmacing
the car park. The remaining
balance in the Hall account is for
general running costs (increased
energy charges), unforeseen
events and cash flow for future
fund raising events.
The SATCo account runs from year
to year in order to meet upfront
costs in staging a pantomime.
Amount of reserves held Para 1.22 Hall account £7500.00
Reasons for holding zero Para 1.22 N/a
reserves
Details of fund materially Para 1.24 N/a
in deficit
Explanation of any Para 1.23 N/a
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity
other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Trust
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 As per the constitution 1 [st]
methods including details February 1984
of any constitutional Elected members appointed at the
provisions e.g. election to AGM by election to post.
post or name of any Representative members from
person or body entitled each of the organisations that
to appoint one or more regularly use the hall made in
trustees writing to the Secretary.
Co-opted Trustees, usually for
specific tasks
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure Para 1.51 and any wider network with which the charity works Relationship with any Para 1.51 related parties Other
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Sparkwell Parish Hall and Playground Trust
Other name the charity
uses
Registered charity 254588
number
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**----- Start of picture text -----**
Charity’s principal Sparkwell Parish Hall
address Sparkwell
Devon
PL7 5DD
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Mr Robin May Chair
2 Mrs Diana May Secretary
Mrs Kathryn Treasurer
3
Hussey
Mrs Francesca
4
McLoughlin
Mr Tim Horton
5
Mrs Alison Morris
6
7 Mrs Iris Willis May 21 - August 21
Mrs Brenda July 21 onwards
8
Bland
Mr Edwin Harris
9
Mrs Edwina
10
Hutton-Fellowes
Mr Andrew Strike
11
Mr Perter
12
Tremain
13 Mrs Kim Watters May 21 - March 22
Mrs Catherine May 21 – Nov 21
14
Perham
Mrs Monica May 21 - August 21
15
Jeffrey
16 Mrs Jean Belsey May 21 - Nov 21
Mrs Heather May 21 - Nov 21
17
Harvey
18 Mr Nigel Thorne
Mrs Laura Cole
19
20 Vicky Foss Nov 21 onwards
21 Ray Foss Nov 21 onwards
22 Jenny Reynolds Nov 21 onwards
23 John Reynolds Nov 21 onwards
Geraldine May 21 - July 21
24
Sinclair
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
## **Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
Other o
tional information
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Robin May
**Position (eg** Chair **Secretary, Chair, etc)**
**Date** 19.02.2023
## **AND PLAYGROUND TRUST**
## **INC. SATCo**
## **ACCOUNTS - 2021 2022**
Compiled by Kathryn Hussey, Treasurer
## **CONTENTS:**
1. Year overview pg 2
2. Quarterly reports pg 5
3. SATCo breakdown pg 9
4. Appendix A. Income by category pg 9 5. Appendix B. Expenditure by category pg 11
**KEY POINTS**
SPARKWELL PARISH HALL AND PLAYGROUND TRUST REGISTERED CHARITY NO: 254588 Report prepared by: Kathryn Hussey, Treasuer Audited by:
Sparkwell Parish Hall reopened for community use in Summer 2021 following Covid lockdown. We were able to cover overheads during this period due to grant funding obtained. For this year, 64% of our income came from grant funding, where 55% of total expenditure was on capital purchases.
Since reopening, income from hire has been steady. We have welcomed five of our regular community group bookings back to the hall, and sadly lost a four who either disbanded or relocated during covid. We are seeing many repeat bookings for birthday parties. Due to not having paid staff, the decision was made by the Trustees to no longer take wedding bookings after honouring existing bookings.
Covid has restricted capacity for fundraising and community events, and we have also lost our regular Farmer’s Market as a steady source of income. It is hoped that this will be outsourced in the future.
At the end of the financial year, funds toward the Parish Jubilee celebrations had started to be logged in the accounts.
Meetings have taken place with SATCo, and agreement that they will no longer be paying a £3,000 flat rate contribution toward overheads for the pantomime production. Instead, in line with the Charity’s constitution, a unit cost for overheads will be applied for hall usage so that the pantomime does not carry a cost to the SPHPT. Surplus funds from fundraising and ticket sales will be transferred back to the SPHPT account once an agreed float has been retained in the SATCo account.
Trustees agreed to transfer a sum of £7,500 to a savings account which was opened in the 2[nd] Financial quarter for larger projects inc. to source match funding.
This year, we have been successful in completing two major capital expense projects – replacement of the heating system, and installation of solar panels. It is hoped that both of these upgrades will help us in reducing overheads with the predicted steep rise in costs.
Next financial year, we will need to review our hire fees to ensure they are sufficient to cover increased overheads; reduce unnecessary costs such as our communications bill; and focus on promoting ourselves as a desirable venue for
2
SPARKWELL PARISH HALL AND PLAYGROUND TRUST REGISTERED CHARITY NO: 254588 Report prepared by: Kathryn Hussey, Treasuer Audited by:
community groups to maximise income to meet essential repairs such as to the carpark.
## **2021 / 2022 YEAR OVERVIEW**
|||2021-22||2020-21|
|---|---|---|---|---|
|**Opening balance**||**£ 15,253.91**||**£**|
|**11,580.12**|||||
|**Closing balance**||**£ 17,289.67**||**£ 15,253.91**|
|**2021-22 INCOME:**||**£ 36,904.11**||**£**|
|**15,462.50**|||||
|Of which was from grants =||£ 23,456.21 (64%)||£ 11,000.00|
|(71%)|||||
|**2021-22 EXPENDITURE:**||**£ 34,865.40**||**£**|
|**11,788.71**|||||
|Of which capital spending =||£ 19,333.73 (|55%)|£ 8,570.64|
|(73%)|||||
|**2021-22 Total gain / loss =**||**£ 2,038.71**||**£ 3,673.79**|
|||**£ 2035.76**|||
|**Reserve account**||**£ 7,500.44**||**£ 0.00**|
|**SATCO**||**£ 6,520.16**||**£ 6,195.16**|
|**2021 / 2022 INCOME**|||||
|**INCOME**|||||
|Hall Hire||||£ 8,774.75|
|(Community groups||£ 2,709.25)|||
|(One of users|£ 6,065.50)||||
|Community events & Fundraising||||£|
|0.00|||||
|Grants and Donations||||£ 23,456.21|
|Rent||||£ 4,000.00|
|**TOTAL**||||**£ 36,904.11**|
3
SPARKWELL PARISH HALL AND PLAYGROUND TRUST REGISTERED CHARITY NO: 254588 Report prepared by: Kathryn Hussey, Treasuer Audited by:
## **2021 / 2022 EXPENDITURE**
|**2021 / 2022 EXPENDITURE**||
|---|---|
|Utilities||
|Electricity (Eon)|£|
|1,354.65||
|Water|£ 323.96|
|Communications|£ 612.46|
|Services||
|Cleaning|£ 1,388.49|
|Gardening|£ 0.00|
|Waste Removal|£ 254.21|
|Fees||
|Insurance|£ 1,350.87|
|Licences & Fees|£ 162.27|
|Community events|£|
|402.94||
|Running costs||
|Maintenance|£|
|1,063.42||
|Sundries and petty cash|£|
|594.33||
|Capital spending||
|Equipment|£ 924.00|
|Sound system|£ 1,991.75|
|Heating system|£ 7,586.97|
|Solar panel installation|£ 8,831.01|
## **TOTAL**
**£ 34,865.11**
**(of which £7,500 transferred to reserve**
**account)**
4
SPARKWELL PARISH HALL AND PLAYGROUND TRUST REGISTERED CHARITY NO: 254588 Report prepared by: Kathryn Hussey, Treasuer Audited by:
## **1 ST QUARTER – 01/05/21 – 31/07/22**
|**Opening balance**|||**£**|
|---|---|---|---|
|**15,253.91**||||
|**Closing balance**|||**£**|
|**19,512.15**||||
|**Balance**|||**£ 4,258.24**|
|**Total In**|||**£ 14,924.52**|
|**Total out**|||**£ 10,666.28**|
|**INCOME**||||
|Hall Hire|||£ 14,924.52|
|(Community groups||£ 0)||
|(One of users|£ 60)|||
|Community events & Fundraising|||£|
|0.00||||
|Grants and Donations|||£ 13,676.21|
|Rent|||£ 1,000.00|
|**TOTAL**|||**£ 14.924.52**|
|**EXPENDITURE**||||
|Utilities||||
|Electricity (Eon)|||£ 397.29|
|Water|||£ 183.50|
|Communications|||£ 138.24|
5
SPARKWELL PARISH HALL AND PLAYGROUND TRUST REGISTERED CHARITY NO: 254588 Report prepared by: Kathryn Hussey, Treasuer Audited by:
|Services||
|---|---|
|Cleaning|£ 150.00|
|Gardening|£ 0.00|
|Waste Removal|£ 0.00|
|Fees||
|Insurance|£ 131.30|
|Licences & Fees|£ 0.00|
|Running costs||
|Maintenance|£|
|319.48||
|Sundries and petty cash|£|
|0.00||
|Capital spending||
|Equipment|£ 924.00|
|Sound system|£ 1991.75|
|Heating system|£ 6430.72|
|**TOTAL**|**£ 10,666.28**|
## **2 ND QUARTER – 01/08/21 – 31/10/22**
|**Opening balance**||**£**|
|---|---|---|
|**19,512.15**|||
|**Closing balance**||**£**|
|**13,432.27**|||
|**Balance**||**- £ 6079.88**|
|**Total in**||**£ 13,139.59**|
|**Total out**||**£ 19,219.47**|
|**INCOME**|||
|Hall Hire||£ 2,709.75|
|(Community groups|£ 555.50)||
|(One of users|£ 2,154.25)||
|Community events & Fundraising||£|
|0.00|||
|Grants and Donations||£ 8,981.00|
|Rent||£ 1,000.00|
|**TOTAL**||**£ 13,139.59**|
6
SPARKWELL PARISH HALL AND PLAYGROUND TRUST REGISTERED CHARITY NO: 254588 Report prepared by: Kathryn Hussey, Treasuer Audited by:
## **EXPENDITURE**
|Utilities||
|---|---|
|Electricity (Eon)|£ 151.90|
|Water|£ 60.56|
|Communications|£ 138.24|
|Services||
|Cleaning|£ 278.40|
|Gardening|£ 0.00|
|Waste Removal|£ 0.00|
|Fees||
|Insurance|£ 399.89|
|Licences & Fees|£ 28.09|
|Running costs||
|Maintenance|£|
|304.20||
|Sundries and petty cash|£|
|344.49||
|Misc (party refund)|£ 78.75|
|Capital spending||
|Heating|£ 1,104.00|
|Solar system|£|
|8,831.01||
|Transfer to savings acct|£ 7,500.00|
## **TOTAL**
**£ 19,219.52**
## **RD – – 3 QUARTER 01/11/21 31/01/22**
**Opening balance £ 13,432.27 Closing balance £ 15,224.65 Balance £ 1,792.38 Total in £ 4,012.25 Total out £ 2,219.87**
**INCOME**
7
SPARKWELL PARISH HALL AND PLAYGROUND TRUST REGISTERED CHARITY NO: 254588 Report prepared by: Kathryn Hussey, Treasuer Audited by:
|||Hall Hire||£ 3012.25|
|---|---|---|---|---|
|||(Community groups|£ 1,219.75)||
|||(One of users|£ 1,792.50)||
|||Community events & Fundraising||£|
|0.00|||||
|||Grants and Donations||£ 0.00|
|||Rent||£ 1,000.00|
|||**TOTAL**||**£ 4,012.25**|
|**EXPENDITURE**|||||
|||Utilities|||
|||Electricity (Eon)||£ 486.90|
|||Water||£ 41.20|
|||Communications||£ 161.74|
|||Services|||
|||Cleaning||£ 537.69|
|||Gardening||£ 0.00|
|||Waste Removal||£ 0.00|
|||Fees|||
|||Insurance||£ 419.84|
|||Licences & Fees||£ 84.18|
|||Running costs|||
|||Maintenance||£|
|177.60|||||
|||Sundries and petty cash||£|
|||249.84|||
|||Misc (party refund)||£|
|||60.00|||
|||Capital spending||£ 0.00|
|||**TOTAL**||**£ 2,219.58**|
|**4**|**TH**|
**QUARTER– 01/02/22– **|**30/04/22**||
|||**Opening balance**||**£**|
|**15,224.65**|||||
|||**Closing balance**||**£**|
|**17,289.67**|||||
|||**Balance**||**£ 2,065.02**|
8
SPARKWELL PARISH HALL AND PLAYGROUND TRUST REGISTERED CHARITY NO: 254588 Report prepared by: Kathryn Hussey, Treasuer Audited by:
|**Total in**||**£ 4,827.75**|
|---|---|---|
|**Total out**||**£ 2,759.73**|
|**INCOME**|||
|Hall Hire||£ 2,992.75|
|(Community groups|£ 934.00)||
|(One of users|£ 2,058.75)||
|Community events, Farmer’s|Market & Fundraising|£|
|0.00|||
|Grants and Donations||£ 800.00|
|Rent||£ 1,000.00|
|**TOTAL**||**£ 4,012.25**|
|**EXPENDITURE**|||
|Utilities|||
|Electricity (Eon)||£ 318.56|
|Water||£ 38.70|
|Communications||£ 174.24|
|Services|||
|Cleaning||£ 422.40|
|Grounds maintenance||£ 0.00|
|Waste Removal||£ 254.21|
|Fees|||
|Insurance||£ 399.84|
|Licences||£ 50.00|
|Community events (Jubilee)||£ 402.94|
|Running costs|||
|Maintenance||£|
|314.34|||
|Misc (Party refund)||£|
|87.50|||
|**TOTAL**||**£ 2,759.73**|
## **SATCo BREAKDOWN year total**
9
SPARKWELL PARISH HALL AND PLAYGROUND TRUST REGISTERED CHARITY NO: 254588 Report prepared by: Kathryn Hussey, Treasuer Audited by:
**Opening balance £ 6,195.16 Closing balance £ 6,520.16 Total in (Membership fees 2022) £ 325.00 Total out £ 0.00**
## **APPENDIX A**
## **Breakdown of income by category**
**----- Start of picture text -----**
2021- 2020- 2019-20
22 21
HALL HIRE 8775 108 16062
Individual bookings 6070 -120 10638
Birthday parties 3246 -120 2175
Evening parties 184 0 0
Weddings / Ceremonies 2065 0 1350
Misc. hire 575 0 1689
Community groups 2705 228 5424
Badminton 700 56 1316
Bowls 560 56 1204
Judo 448 84 700
Lunch club 0 32 264
WI 378 0 864
Aftershock 0 0 168
Craft groups 0 0 264
Art club 0 0 644
Scouts 160 0 0
FUNDRAISING 0 414.50 4710.93
Community event 0 940
Fairs 0 0 1646.30
Farmer’s market 0 0 2124.63
RENT 4140 4000 10000
SATCo 0 0 6000
Sparkwell School 4140 4000 4000
GRANTS AND DONATIONS 23456 11900 0
MISC. INCOME 0 0 75
**----- End of picture text -----**
10
SPARKWELL PARISH HALL AND PLAYGROUND TRUST REGISTERED CHARITY NO: 254588 Report prepared by: Kathryn Hussey, Treasuer Audited by:
## **TOTAL**
**36904 16422.5 25423.93 0**
## **Chart 1. Income by type**
**----- Start of picture text -----**
Chart 1. Income by type
**----- End of picture text -----**
**----- Start of picture text -----**
Grant Hire Fundraising Rent
**----- End of picture text -----**
## **Chart 2. Income by category inc previous year**
**----- Start of picture text -----**
25000
20000
15000
10000
5000
0
-5000
2021-22 2020-21
Grants FundraisingHire Rent B'dayEveningCerermonyCommunity groupsMisc BadmintonBowls Judo WIScoutsSchool
**----- End of picture text -----**
11
SPARKWELL PARISH HALL AND PLAYGROUND TRUST REGISTERED CHARITY NO: 254588 Report prepared by: Kathryn Hussey, Treasuer Audited by:
## **APPENDIX B Breakdown of expenditure by category**
**----- Start of picture text -----**
2021-22 2020- 2019-20
21
WAGES 0 0 4655
Manager 0 0 3185
Cleaner 0 0 1470
UTILITIES 2291 1518 7291
Electric 1355 149 6430
Water 612 143 525
Communication 324 1226 334
SERVICES 1642 784 1498
Cleaning 1388 0 224
Gardening 0 135 275
Waste 254 649 999
FEES 1513 1408 2717
Insurance 1351 1338 1339
Licences & Fees 162 370 398
FUNDRAISING COSTS 0 0 979
COMMUNITY EVENTS 403 0 0
RUNNING COSTS 1883 1146 3043
Maintenance 1063 761 1734
Sundries & Petty cash 594 385 612
Misc 226 0 696
CAPITAL COSTS (inc £7,500 19334 8570 0
transfer)
TOTAL 34865 118871 19205
**----- End of picture text -----**
12
SPARKWELL PARISH HALL AND PLAYGROUND TRUST REGISTERED CHARITY NO: 254588 Report prepared by: Kathryn Hussey, Treasuer Audited by:
## **Chart 3. Proportional expenditure**
**----- Start of picture text -----**
2021-22 expenditure by type
Utilities Services Fees Running costs Capital
**----- End of picture text -----**
## **Chart 4. Expenditure by category inc previous year**
**----- Start of picture text -----**
1600
1400
1200
1000
800
600
400
200
0
2021-22 2020-23
Electric Comms WaterCleaningGrounds WasteInsuranceLicencesMaintenanceCommunity eventsSundries Misc
**----- End of picture text -----**
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