Trustees’ Annual Report for the period
From 01/01/2025 Period start date To 31/01/2025 Period end date Charity name: The Eleemosynary Charity of William Field
Charity registration number: 254219
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objective of the charity is the relief of residents in need, hardship or distress in the ecclesiastical parish of Stotfold and Fairfield. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identifiedinthe accounts. |
Para 1.17 and 1.19 |
Grants are made to organisations and individuals to alleviate need, provide services and facilities, including the provision of allotments for the use of the local community. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Affirmative. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Grants must benefit the residents of Stotfold and/or Fairfield. |
| Policy on social investment including program related investment |
Para 1.38 | Trustees take due regard of social governance and ethical investments. |
| Contribution made by volunteers |
Para 1.38 | The Trustees and the Clerk volunteers give their time |
| n/a |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During 2025, grants were made to schools:- a contribution towards a specially adapted mini-bus for students with special needs for school trips and a contribution towards a performance lighting system for GCSE students, for Stotfold Scout Group picnic tables and a large event shelter for summer camp, to replace an unsafe junior all-weather strip at Fairfield Cricket Club, to pay the rent for a venue for local teenagers to meet, purchase of tables and trolley for a community events hall, craft and activity supplies for Stotfold Library, to our local Need Project to purchase food for the parcels delivered to families; for the local bowls club an attachment to the lawnmower to keep the green healthy and a contribution towards the educational grants for students entering further education. . |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | Objective – to improve the quality of life for local residents - achieved. |
| Performance of fundraising activities against objectives set |
Para 1.41 | n/a |
| Investment performance against objectives |
Para 1.41 | Satisfactory |
| Other | n/a |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity’s financial situation is secure. |
| Statement explaining the policy for holding reserves statingwhy they areheld |
Para 1.22 | £10K is always held in reserve in case of necessary expenditure at the allotments. |
| Amount of reserves held | Para 1.22 | £10,000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The majority of our capital is held in CCLA and the charity’s income consists of interest on our funds and allotment rents. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Our capital with the CCLA is in an ethical investment fund. Trustees take due regard of social governance and ethical investments. |
| A description of the principal risks facing the charity |
Para 1.46 | n/a |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Two trustees are appointed by Stotfold Town Council. Stotfold Parish Church Parochial Church Council appoints the Vicar and Churchwardens as the other Trustees. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The Trustee Eligibility form is noted. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity works with Stotfold Town Council. |
| Relationship with any related parties |
Para 1.51 | Stotfold Town Council administer the allotments. |
| Other | n/a |
Reference and Administrative details
| Charityname | TheEleemosynary Charity of William Field. |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 254219 |
| Charity’s principal address | 17 Pix Road, Stotfold, Hitchin, Herts SG5 4HY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Mrs. E.J. Hyde | Chairman | Stotfold Town Council | ||
| Mr. S.W. Hayes | Vice-Chairman | Stotfold Town Council | ||
| Rev’d W.T. Britt | Trustee | Stotfold Parish Church P.C.C. |
||
| Mrs. J. Bennett | Trustee | Stotfold Parish Church P.C.C. |
||
| Mr. P.J.P. Harris | Trustee | Stotfold Parish Church P.C.C. |
||
– Corporate trustees names of the directors at the date the report was approved
Director name n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for wholeyear | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser n/a
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
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