WEST BLETCHLEY COMMUNITY ASSOCIATION
NOTES TO ACCOMPANY THE END OF YEAR ACCOUNTS FOR 2024/25
The End of Year Accounts for the financial year 2024, as far as possible, reflect accurately the true picture of the income, expenditure, and financial assets of the West Bletchley Community Association.
After 19 years Ken Sisson retired as treasurer and Shirley Bickers, a committee member, was elected at the Annual General Meeting in October. The members are very appreciative of the hard work and commitment that Ken had given to the centre over the years.
INCOME
As the Association does not receive any automatic subsidies or grants it relies heavily on the income it receives on hiring out its facilities to community groups and organisations. Over the last few years this has remained at a constant rate, however the committee will be looking at increasing these, and bringing their recommendations to the AGM.
Our income is also boosted by the charity shop, which is open 3 mornings a week. The committee is incredibly grateful to volunteer manager Yvonne and her band of willing assistants. It not only brings in money but customers who often join the centre’s activities.
Our last income source is our centre run activities especially the drop in on a Tuesdays. We will continue to expand events which have a 2-fold function of raising funds and providing events for our members and residents to participate in.
EXPENDITURE
According to our lease the Association is responsible for the internal aspects of the building, whilst Milton Keynes City Council (Landlord) is responsible for the building and fabric. We have been fortunate that one of our new committee members has been regularly active in giving his time and expertise for free.
The gas and electric bills for the first 3 quarters were considerably higher than previous years due to the nationwide price hikes. Fortunately our manager negotiated a new contract in January 2025 which reduced these bills.
A major but necessary expenditure is wages. The committee ensure we are paying our staff an honest rate of pay, increasing with the national legal requirements, to retain the excellent staff we employ.
INVESTMENTS
The Association has retained the same parties for investments, i.e. Shawbrook Bank Bond as the illiquid account, and the Santander Business Account for the liquid account from which we may easily transfer monies to the current account if necessary. This year we have received higher interest rates than previously, but the Association is always on the look-out for better rates.
FUTURE
In the last quarter the Association acquired a treasurer account with Lloyds. This has enabled the use of debit cards and access to online banking. We therefore intend to close our Virgin Account. The financial policies have been updated to ensure the safety of our money.
As stated previously we will be looking at increasing our hire charges. We recognise that the centre has not been upgraded for some years and there is a substantial list of works from which the building would benefit. These include automatic doors for better disabled access, decorating, improving our toilets and looking at the centre’s flooring. We will be setting a percentage of our savings aside for this but will be applying for grants as well.
Shirley Bickers Treasurer
Treasurers Sheet 25
01/05/2025
Receipts and Payments
West Bletchley Community Association
Receipts And Payments For The Year Ending 31st March 2025
Confidential
| 2023/24 | RECEIPTS | 2024/25 | 2023/24 | PAYMENTS | 2024/25 | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| £ | GENERAL | £ | ||||||||||
| 492.00 | Members/Aff. Fees | 608.00 | 3,223.53 | Lease/Water/Rates | 3826.39 | |||||||
| 0.00 | Patrons | 0.00 | 11,115.28 | Gas/Electricity | 8131.34 | |||||||
| 4,837.35 | Members Groups | 5,942.35 | 4,105.59 | Cleaner/Materials | 5311.64 | |||||||
| 16,428.73 | Affiliated Groups | 17,802.98 | 12,296.42 | Salaries/Pay Roll/Auditor | 12306.30 | |||||||
| 11,457.35 | Hirings | 8,631.75 | 0.00 | Staff Training | 18.00 | |||||||
| 147.00 | Raffle | 279.00 | 108.59 | Raffle Costs | 16.49 | |||||||
| 7.00 | Repro/Other Income | 483.70 | 598.95 | Telephone/Stamps | 709.97 | |||||||
| 452.34 | Rubbish Bin | 781.23 | ||||||||||
| 0.00 | Advertising | 26.49 | ||||||||||
| 782.40 | Fire/\Extinguishers | 1295.40 | ||||||||||
| 824.85 | Insurances | 842.24 | ||||||||||
| 65.00 | Locality/Comm Impact | 59.00 | ||||||||||
| OTHER INCOME | 400.00 | Hirings Refunds | 85.00 | |||||||||
| 609.00 | Repairs/Maintenance | 1344.57 | ||||||||||
| 3070.81 | Charity Shop | 3453.61 | 0.00 | Prizes for 100 Club | 0.00 | |||||||
| 95.00 | Miscellaneous | 0.00 | 0.00 | Refreshments | 153.45 | |||||||
| 0.00 | Refunds | 506.59 | 186.89 | Performing Rights | 0.00 | |||||||
| 755.23 | Miscellaneous | 517.36 | ||||||||||
| 106.82 | Office Expenses/Printer | 91.40 | ||||||||||
| £36,535.24 | GENERAL INCOME | £37,707.98 | £35,630.89 | GENERAL OPERATING EXPENSES | £35,516.27 | |||||||
| GRANTS/DONATIONS | MAJOR ITEMS | |||||||||||
| 1023.00 | Funded Exercise C | * | 1829.50 | 1,350.00 | Funded Exercise Class | 2,250.00 | ||||||
| 301.00 | Christmas Party | 156.00 | 303.05 | Christmas Party | 301.23 | |||||||
| 672.98 | Gvt Grant Aid Warm | * | 0.00 | 559.52 | Warm Initiative | 0.00 | ||||||
| 0.00 | MKC Councillor | 0.00 | 0.00 | MKC Councillor | 0.00 | |||||||
| 1357.77 | Donations | 1762.26 | 504.77 | Donations | 472.10 | |||||||
| 0.00 | Boiler | 0.00 | 0.00 | Boiler | 216.00 | |||||||
| 0.00 | New Cooker | 0.00 | 0.00 | New Cooker | 0.00 | |||||||
| 660.70 | Special Events | * | 1016.87 | 853.87 | Special Events inc Coronation Meal et al | 698.12 | ||||||
| 4505.00 | **Grants *** | * | 0.00 | 688.94 | Electrical and Lighting | 1,239.60 | ||||||
| £325.04 | Information Tecnology | 271.64 | ||||||||||
| £1,329.40 | Investment A/Cs Interest | £1,448.22 | ||||||||||
| £4,585.19 | MAJOR ITEMS | £5,448.69 | ||||||||||
| ~~£46,385.09~~ | ~~TOTAL INCOME~~ | ~~£43,920.83~~ | ~~£40,216.08~~ | ~~£40,964.96~~ | ||||||||
| Excess of Income Over Expenditure | £2,955.87 | |||||||||||
42472.61
BALANCE SHEET 2024/25
REPRESENTED BY:
| BALANCE | 31st March 2024 | |
|---|---|---|
| Current Bank Account | 32,642.57 | |
| Santander Business A/C | 35,046.38 | |
| Virgin Money | 284.72 | |
| Shawbrook Bank | 42,739.41 | |
| ~~TOTAL~~ | ~~£110,713.08~~ | |
| Excess of Income | 2,955.87 | |
| Over Expenditure | ||
| TOTAL | ~~£113,668.95~~ |
| BALANCE Current Bank Account Santander Business A/C Virgin Money Shawbrook Bank |
31st March 2025 34,150.22 35,413.42 287.07 43,818.24 £79,518.73 |
|---|---|
| TOTAL | ~~£113,668.95~~ |
K.SISSON April 24
KS/MA 20.4.07
11:10
Report to the Trustees of West Bletchley Community Association (WBCA) I report on the accounts of the WBCA charity for the year ended 31 March 2025 Respective Responsibilities of the Trustees and Examiner The Trustees of the Association are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act, follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act, state whether particular matter(s) have come to my attention. Basis of an Independent Examinerfs Report My examination was carried out in accordance with the General Directions given by the ' Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanation from you as the Charity's Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent Examinerfs Statement In connection with my examination, no matter has come to my attention: l. which gives me reasonable cause to believe that in any material respect the requirements: i. to keep accounting records in accordance with section 130 of the 2011 Act. and ii. to prepare accounts which accord with the accounting records and comply with accounting requirements of the 2011 Act, have not been 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Chibuzor Chima-okoro ACCA Association of Chartered Certified Accountants 10 July 2025 3 Gordale Heelands Milton Keynes, MK13 7NQ