Rotary Club of Caterham Charity
Fund Trustees Annual Report
Year Ending 5[th] April 2026
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Registered name: Rotary Club of Caterham Charity Fund
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Charity number: 254116
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Principal Address:
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24, Loxford Road, Caterham CR3 6BH
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Governing Document: Declaration of Trust dated 11[th] May 1966
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Trustees: Keith Lawrance
David Mole Claude Bertin
Treasurer: Peter Georgiades
These Trustees are subject to appointment and removal by resolution of the Members of the Rotary Club of Caterham and act in accordance with directions given by such Members in duly constituted meetings of the Club.
- Bankers:
Lloyds Bank, Caterham, Surrey
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Independent Examiner: Mrs Chantal Baker, Champ Consultants Limited, 34, Croydon Road, Caterham CR3 6QB
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Activities restricted to general charitable objects and purposes
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Investment Powers under wider range securities as defined by the Trustee Investment Act 1961, as amended.
Aims and Organisation
To raise, receive and administer funds from public, private or other sources to enable the Rotary Club of Caterham to carry out charitable projects for the international community, the local community, individuals and other bodies to include charitable donations where appropriate.
Organisation is through duly appointed committees of the Club subject to approval or ratification by Members of the Club in general meeting and by the Club Council in accordance with its authorized powers as confirmed by the Members of the Club in general meeting.
Review of the Activities during the Year 2024-2025
There were a wide range of charitable activities during the year to collect funds and to distribute them amongst local, educational and international recipients. The amounts raised and expended are listed in the notes to the accounts attached.
Statement of the Trustees Responsibilities
The Trustees are responsible for keeping proper books of account and preparing, in accordance with applicable accounting standards, consecutive financial statements consisting of a statement of financial activities, balance sheet and notes to the accounts. The Trustees are responsible for safeguarding the assets of the Club and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The report and accounts are prepared in accordance with the Charities Act 2011.
Reserve Policy
The charity has no formal reserves, but the Trustees aim to retain an amount in the cash accounts such that the balance in the accounts at year end should be sufficient to cover the net budgeted donations and necessary expenditure planned for the following year. This would allow the programme of donations and necessary expenditure to be maintained in the event of a sudden drop in income, such as that caused by the 2020 corona virus outbreak.
Independent Examiner
Independent Examiner: Mrs Chantal Baker, Champ Consultants Limited, 34, Croydon Road, Caterham CR3 6QB
Approved by the Trustees on the 14/7/ 2026
K. Lawrance D.H.Mole C. Bertin Trustee Trustee Trustee
Trustee
Independent Examiner’s Report to the Trustees of The Rotary Club of Caterham Charity Funds (the Club)
I have reviewed the accounts of the Club for the year ended 5 April 2025 which comprise the Balance Sheet, Statement of Financial Activities and the related notes. These accounts have been prepared in accordance with the accounting policies set out therein.
This report is made solely to the Trustees, as a body. My review has been undertaken so that I may state to the Trustees those matters herein I have agreed with them and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Trustees as a body for my work, for this report or the conclusions I have formed.
Trustees’ responsibility for the accounts
As explained in the Trustees’ Responsibilities Statement the Trustees are responsible for the preparation of the accounts of the Club. The Trustees consider that an audit is not required and that an assurance review is needed.
Accountant’s responsibility
My responsibility is to express a conclusion based on my review of the accounts. Scope of the Assurance Review
My review includes a review of the accounting records kept by the Club and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the Club accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my review, no matter has come to my attention: which gives me reasonable cause to believe that, in any material respect, the requirement to keep accounting records in accordance with the Charities Act has not been met; or to which, in my opinion,attention should be drawn in order to enable a proper understanding of the accounts of the Club to be reached.
Date: 14/7/ 2026
Original Signed by Mrs Chantal Baker
Mrs Chantal Baker is registered to carry out an independent review in the UK by the Association of Chartered Certified Accountants
THE ROTARY CLUB OF CATERHAM CHARITY FUNDS STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDING 5TH APRIL 2026
| Income Resources Donatons & Gifs Fund Raising Sub-Total Sand Dam Money other sources Total Resources Expended Direct Charitable Expenses Sand Dam Money Donated Total Excess of Income over Expenditure Total Funds Brought Forward Total Funds Carried Forward |
Notes 2026 £ 2025 £ 4 3,177 2,782 5 33,486 36,663 0 36,663 26,898 29,680 11,565 41,245 5 52,282 0 52,282 19,512 19,500 39,012 -15,618 2,234 3 42,003 26,384 39,769 42,003 |
2025 |
|---|---|---|
K.J. Lawrance D.H.Mole C. Bertin Trustee Trustee Trustee
THE ROTARY CLUB OF CATERHAM CHARITY FUNDS BALANCE SHEET AS AT 5TH APRIL 2026
| Notes | 2026 | 2025 |
|---|---|---|
| £ | £ | |
| Current Assets | ||
| Cash at Bank | 26,384 | 42,003 |
| Cheques Outstanding | 0 | 0 |
| 26,384 | 42,003 | |
| Bank Accounts | ||
| General Charity Fund | 22,379 | 38.018 |
| Deposit Account | 3,133 | 3,113 |
| ES13 Half Marathon Account | 872 | 872 |
| Total | 26,384 | 42,003 |
THE ROTARY CLUB OF CATERHAM CHARITY FUNDS
NOTES ON ACCOUNTS FOR Y/E 5TH APRIL 2026
- Accounting Policies and Statement of Recommended Practice Accounting.
The Statement of Accounts has been prepared in accordance with the Charity (Accounts and Reports) Regulations 1995
- Income and Expenditure
Income and Expenditure is on a receipts and payments basis. There are no known liabilities at the yearend of a material amount and the basis gives a true, fair and consistent view of the annual income and expenditure.
- Year End Adjustments
There were no year-end adjustments.
- Donations and Gifts
£ 290 Members’ covenanted and other donations £ 2887 Tax refunded and included in Members’ donations
- Sand Dams
Money was held on behalf of other Organisations (C.O.A.T, various Rotary Clubs plus Rotary District Grant) to be donated to Sand Dams International.
6. ES13 Account
Thius account was created to handle funds for the Half marathon Event. This is no longer run, so the account will be closed and the funds (£872) will be transferred to the Deposit Account.
INCOME
Fundraising Activities
| Bunny Fun Run | 3,688.56 |
|---|---|
| Carol singing: Cranmer Court Donation | 10.00 |
| Carol singing: Le Personne Donation | 30.00 |
| Carol singing: Waitrose Collection | 35.96 |
| Caterham Cedar Tree Christnas Collection | 75.06 |
| Foot Tappers Jazz Club Donation | 250.00 |
| Frugal lunch proceeds | 348.00 |
| Golf Day | 8,336.97 |
| Interest | 21.15 |
| Knights Christnas Collection | 3,643.12 |
| Murder Mystery Evening | 3,060.00 |
| Pimms Tent 5th July Queens Park 125th | 361.17 |
| Pimms Tent Carnival | 1,094.27 |
| Pimms Tent Street Party | 1,616.83 |
| Pimms Tent Whyteleaf Fair | 198.31 |
| Quiz Night | 1,346.13 |
| Santa at Knights Garden Centre | 750.00 |
| Santa Tour | 7,260.17 |
| Skittles Charity Match | 30.00 |
| Tandrige Lottery | 29.50 |
| Tesco Collection | 1,301.18 |
33,486.3
8
Charitable Expenses:
A) Donations
| A) Donatons | ||
|---|---|---|
| ACE (Donation from Golf Day to Captains Charity) | 500.00 | |
| Action for Carers Donation | 4,350.00 | |
| Aquabox Myanmar disaster | 2,500.00 | |
| Archaelogical Dig fee (East Surrey Museum) | 750.00 | |
| Carnival Prizes | 170.00 | |
| Caterham & District Horticultural Society Grant | 230.36 | |
| Caterham Girl Guides | 200.00 | |
| Caterham Railway Station Project | 240.48 | |
| Cut out Cancer (Rotary Club of Godalming) | 5,000.00 | |
| Dance Competition Donation | 100.00 | |
| East Surrey Museum (Donation for display cabinets) | 500.00 | |
| 12,500.0 | ||
| Friends Of Caterham Dene Hospital | 0 | |
| Friends of Queens Park (from Pimms takings) | 150.00 | |
| Hillcroft Primary School | 500.00 | |
| Hospital Take Home Bags Project | 300.00 | |
| Lend with Care | 750.00 | |
| NSPCC Childline Donation | 1,000.00 | |
| Poppy Wreaths Purchase | 114.00 | |
| Redhill Corps of Bands ( RCA) | 150.00 | |
| Rotary Christmas Toy Appeal | 300.00 | |
| Salvation Army Toy Appeal | 300.00 | |
| Sand Dam Donation (Rotary District ) | 1,000.00 | |
| Shelterbox (Myanmar Disaster) | 2,500.00 | |
| Tandridge Learning Trust ( The Big Read Warlingham | ||
| School) | 500.00 | |
| The Orpheus Centre (from Golf Day) | 113.26 | |
| Their Voice | 3,175.00 | |
| Tree for Warlingham School | 26.35 | |
| Wealden Leisure | 500.00 | |
| Westway Centre Donation ( Christmas Lunch) | 1,000.00 | |
| Westway Centre Donation (Tables & Chairs) | 2,500.00 | |
| Whyteleaf & Kenley Community Hub ( Food Bank ) | 500.00 | |
| Young Photographer Competition Prizes | 180.00 | |
| 42,599.4 | ||
| 5 | ||
| B) Necessary Expenses on Fundraising Events | ||
| Bunny Fun Run Expenses | 2,557.47 | |
| Golf Day Expenses | 3,499.76 | |
| Murder Mystery Evening Expenses | 2,860.00 | |
| Santa Tour Expenses | 765.01 |
9,682.24