## **Rotary Club of Caterham Charity** 

## **Fund Trustees Annual Report** 

Year Ending 5[th] April 2023 

1. Registered name: Rotary Club of Caterham Charity Fund 2. Charity number: 254116 

2. Charity number: 

3. Principal Address: 24, Loxford Road, Caterham CR3 6BH 

4. Governing Document: Declaration of Trust dated 11[th] May 1966 

5. Trustees: David Mole Keith Lawrance William Ridley 

Treasurer: Keith Lawrance / Rod Stead 

These Trustees are subject to appointment and removal by resolution of the Members of the Rotary Club of Caterham and act in accordance with directions given by such Members in duly constituted meetings of the Club. 

6. Bankers: 

Lloyds Bank, Caterham, Surrey 

7. Independent Examiner:           Mrs Chantal Baker, Champ Consultants Limited, 34, Croydon Road, Caterham  CR3 6QB 

8. Activities restricted to general charitable objects and purposes 

9. Investment Powers under wider range securities as defined by the Trustee Investment Act 1961, as amended. 



## Aims and Organisation 

To raise, receive and administer funds from public, private or other sources to enable the Rotary Club of Caterham to carry out charitable projects for the international community, the local community, individuals and other bodies to include charitable donations where appropriate. 

Organisation is through duly appointed committees of the Club subject to approval or ratification by Members of the Club in general meeting and by the Club Council in accordance with its authorised powers as confirmed by the Members of the Club in general meeting. 

## Review of the Activities during the Year 2022-2023 

There were a wide range of charitable activities during the year to collect funds and to distribute them amongst local, educational and international recipients. The amounts raised and expended are listed in the notes to the accounts attached. 

## Statement of the Trustees Responsibilities 

The Trustees are responsible for keeping proper books of account and preparing, in accordance with applicable accounting standards, consecutive financial statements consisting of a statement of financial activities, balance sheet and notes to the accounts. The Trustees are responsible for safeguarding the assets of the Club and hence for taking reasonable steps for the prevention and detection of fraud and other 

irregularities. The report and accounts are prepared in accordance with the Charities Act 2011. 

## Reserve Policy 

The charity has no formal reserves, but the Trustees aim to retain an amount in the cash accounts such that the balance in the accounts at year end should be sufficient to cover the net budgeted donations and necessary expenditure planned for the following year. This would allow the programme of donations and necessary expenditure to be maintained in the event of a sudden drop in income, such as that caused by the 2020 corona virus outbreak. 

## Independent Examiner 

Independent Examiner: Mrs Chantal Baker, Champ Consultants Limited, 34, Croydon Road, Caterham CR3 6QB 

## Approved by the Trustees on the 14[th] December 2023 

D.H.Mole 

W.J.Ridley 

K. Lawrance 

Trustee 

Trustee Trustee 



## Independent Examiner’s Report to the Trustees of The Rotary Club of Caterham Charity Funds (the Club) 

I have reviewed the accounts of the Club for the year ended 5 April 2023 which comprise the Balance Sheet, Statement of Financial Activities and the related notes. These accounts have been prepared in accordance with the accounting policies set out therein. 

This report is made solely to the Trustees, as a body. My review has been undertaken so that I may state to the Trustees those matters herein I have agreed with them and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Trustees as a body for my work, for this report or the conclusions I have formed. 

## Trustees’ responsibility for the accounts 

As explained in the Trustees’ Responsibilities Statement the Trustees are responsible for the preparation of the accounts of the Club. The Trustees consider that an audit is not required and that an assurance review is needed. 

## Accountant’s responsibility 

My responsibility is to express a conclusion based on my review of the accounts. Scope of the Assurance Review 

My review includes a review of the accounting records kept by the Club and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the Club accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

## Independent examiner’s statement 

In connection with my review, no matter has come to my attention: which gives me reasonable cause to believe that, in any material respect, the requirement to keep accounting records in accordance with the Charities Act has not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts of the Club to be reached. 

Date: 10/12/ _2023_ 

Original Signed by Mrs Chantal Baker 

Mrs Chantal Baker is registered to carry out an independent review in the UK by the Association of Chartered Certified Accountants 



## THE ROTARY CLUB OF CATERHAM CHARITY FUNDS STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDING 5TH APRIL 2023 

|Income Resources<br>Donations & Gifts<br>Fund Raising<br>Total<br>Resources Expended<br>Direct Charitable Expenses<br>Excess of Income over Expenditure<br>Total Funds Brought Forward<br>Total Funds Carried Forward|Notes<br>2023<br>£<br>2022<br>£<br>4<br>550<br>3,133<br>5<br>32,174<br>32,724<br>27,662<br>31,095<br>6<br>34,266<br>31,107<br>-1,542<br>-12<br>3<br>19,753<br>18,211<br>19,465<br>19,753|2022|
|---|---|---|



W.J. Ridley                                                          D.H.Mole Trustee Trustee 



## THE ROTARY CLUB OF CATERHAM CHARITY FUNDS BALANCE SHEET AS AT 5TH APRIL 2023 

||Notes|2023|2022|
|---|---|---|---|
|||£|£|
|Current Assets||||
|Cash at Bank||18,211|19,753|
|Cheques Outstanding|3|0|300|
|||18.211|19,453|
|Bank Accounts||||
|General Charity Fund||14,293|15,841|
|Deposit Account||3046|3,040|
|ES13 Half Marathon Account||872|872|
||Total|18,211|19,753|





## THE ROTARY CLUB OF CATERHAM CHARITY FUNDS 

## NOTES ON ACCOUNTS FOR Y/E 5TH APRIL 2023 

## 1. Accounting Policies and Statement of Recommended Practice Accounting. 

The Statement of Accounts has been prepared in accordance with the Charity (Accounts and Reports) Regulations 1995 

## 2. Income and Expenditure 

Income and Expenditure is on a receipts and payments basis. There are no known liabilities at the yearend of a material amount and the basis gives a true, fair and consistent view of the annual income and expenditure. 

## 3. Year End Adjustments 

There were no year end adjustments. 

## 4. Donations and Gifts 

|4. Donations and Gifts|||
|---|---|---|
||£||
|Members’covenanted and other donations||550|
|Tax refunded and included in Members’donations||0|



## 5.   Fundraising Activities 

|Amazon Core|21||
|---|---|---|
|Bunny Fun Run 22|1,209||
|Bunny Fun Run 23|2,369||
|CAF Matching Funds|110||
|Charity Skittles & Darts matches|53||
|Chelsham Knights Christmas Collection|2,440||
|Christmas Tesco Collections|705||
|COAT Sand Dams Contribution|3,000||
|Frugal Lunch|100||
|Golf Day|6,217||
|Interest|6||
|Kenley Raffle Donation|600||
|Mulled Wine: Christmas Market|558||
|Pimms Tents Whytreleafe, Street Party, Arc|2,195||
|Quiz Night Proceed|1,130||
|Radiators|1,923||
|Santa Breakfasts: Knights Garden Centres|500||
|Santa Tours|4,551||
|Station Planters:  District Grant|304||
|Tandridge Lottery|26||
|Turkey/Syria Earthquake collection|2,006||
|Ukraine Collections|2,092||
|Waitrose Christmas Singing|58||
|||32,174|





## **Charitable Expenses:** 

## **A)  Donations** 

|Acquabox Trust (from Turkey/Syria Earthquake collection)|300||
|---|---|---|
|Books to India|500||
|Caterham Horticultural Society (Community Garden)|270||
|Caterham Literary Festival|220||
|CHAMS Homestart (from Golf Day)|500||
|Childrens Trust (from Golf Day)|500||
|Christmas Bulbs: Knight's Garden Centres|164||
|Clifton Hill School|3,000||
|Cricket Expenses|111||
|Defibrillator Pads|142||
|East Surrey Museum|250||
|Jamies Farm (Tandridge Learning Trust)|584||
|Jamies Farm (Tandridge Learning Trust): from Ukraine Fund|584||
|Lend with Care|750||
|Men in Sheds: Westway|50||
|Reachout|1,943||
|Rotary Foundation General Fund|600||
|Rotary Foundation Polio Fund|1,000||
|Salvation Army Toy Appeal|298||
|Scout Badges (via Caterham & District Round Table)|100||
|Shelterbox|1,080||
|Shelterbox Trust (from Turkey/Syria Earthquake collection)|1,770||
|St Catherine's Hospice|300||
|St Catherine's Hospice (from Santa Tours)|1,500||
|St Silvan's: Bunk Beds|225||
|Station Planters|277||
|The Children's Trust (Caterham School Charity, from Santa Tour)|1,000||
|Ukraine Donations (Thermal Underwear)|3,001||
|Ukraine Donations (via Westway Centre)|6,921||
|Westway Centre (from Quiz)|130||
|Whyteleafe School: Washing machine|250||
|||28,318|



## **B) Necessary Expenses on Fundraising Events** 

|Bunny Fun Run 22: Expenses|306||
|---|---|---|
|Bunny Fun Run 23: Expenses|1,284||
|Golf Day Expenses|2,698||
|Radiators Expenses|930||
|Santa Tour 2021|125||
|Santa Tour 2022|586||
|Ukraine Expenses|19||
|||5,948|