REGISTERED CHARITY NUMBER: 254049
REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2023
FOR
NATIONAL DAHLIA SOCIETY
Bernard Rogers & Co Bank Gallery High Street Kenilworth Warwickshire CV8 1LY
NATIONAL DAHLIA SOCIETY
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 October 2023
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Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 to 11
Detailed Statement of Financial Activities 12
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NATIONAL DAHLIA SOCIETY
REPORT OF THE TRUSTEES for the Year Ended 31 October 2023
The trustees present their report with the financial statements of the charity for the year ended 31 October 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and significant activities during the year
The objects of the society are to encourage, improve and extend the cultivation of the dahlia by means of publications, the holding of exhibitions, judging examinations, conferences, lectures, trials or by any other means.
The society again made a small loss during 2023, despite the good levels of income being generated during the year from the shows, bureaus, membership and sales via the website, and are sad to announce that again in 2023 prize monies for the two national shows have been removed and the cost cutting measures continue.
On a happier note, the society were able to organise and hold both the national and northern national shows with the assistance of RHS Wisley and North of England Horticultural Society, which we pass our thanks onto, and plans are being formulated for the 2024 season. A judging exam has been arranged for September 2024 at the National Show Wisley and the amended 36th Edition Classification and Judging Rules will be available at these shows, for use commencing January 2025. The trials for exhibitions
Potential dahlias in the demonstration gardens at Golden Acre Park continue, with over thirty new varieties to be trialled in 2024.
The executive council wishes to record its sincere thanks to the northern committee for their help and support and to the people, companies and organisations who donated their time, money, or goods to the society this year. We could not have had such a successful without your help - thank you all.
Public benefit
The Trustees confirm that they have had regard to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's objectives.
Volunteers
The charity makes use of volunteers. These contributions cannot be reliably quantified and these services are therefore not recognised in the financial statements.
FINANCIAL REVIEW
Financial position
Net income for the year amounted to £3,155 deficit (2022: £9,136 deficit). The charity has investments of £49,819 and cash held of £20,961.
Reserves policy
The Executive Committee have reviewed the Charity's needs for reserves in line with the guidance issued by the Charity Commission. The Executive Committee believe the charity should hold a minimum of £10,000 in order to cover the cost in the event of closure.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The society is governed by the constitution adopted 4th February 1967 as subsequently amended. The charity is also governed by the Executive Council Standing Orders and Terms of Reference as updated at the Annual General Meeting in 2010.
Recruitment and appointment of new trustees
New trustees are nominated in line with the constitution, as displayed on the website, and confirmed at the Annual General Meeting.
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NATIONAL DAHLIA SOCIETY
REPORT OF THE TRUSTEES for the Year Ended 31 October 2023
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 254049
Principal address Woodside Warwick Road Chadwick End Solihull B93 OBP
Trustees
D Reid (resigned 23.6.24) M Cunningham R A Guest D Bates (resigned 5.3.23) D Brown R J Thomas C Watkins A Robinson D Boulstridge (resigned 5.3.23) S Nute D Hall R Thomas (resigned 1.9.23) I Sutherland Ms L Appleby P Howell Ms J Nash G Hill McFarlane D A Gillam C McCormick I Ledger P Watson (appointed 5.3.23) Independent Examiner Bernard Rogers & Co Bank Gallery High Street Kenilworth Warwickshire CV8 1LY
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ A Robinson - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NATIONAL DAHLIA SOCIETY
Independent examiner's report to the trustees of National Dahlia Society
I report to the charity trustees on my examination of the accounts of National Dahlia Society (the Trust) for the year ended 31 October 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Rogers
Bernard Rogers & Co Bank Gallery High Street Kenilworth Warwickshire CV8 1LY
Date: .............................................
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NATIONAL DAHLIA SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 October 2023
| 2023 Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Charitable activities Main society activities 42,472 Investment income 2 1,683 Total 44,155 EXPENDITURE ON Raising funds 9,479 Charitable activities Main society activities 37,417 Total 46,896 Net gains/(losses) on investments (414) NET INCOME/(EXPENDITURE) (3,155) RECONCILIATION OF FUNDS Total funds brought forward 92,056 TOTAL FUNDS CARRIED FORWARD 88,901 |
2022 Total funds £ 35,692 1,500 37,192 1,023 40,191 41,214 (5,114) (9,136) 101,192 92,056 |
|---|---|
The notes form part of these financial statements
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NATIONAL DAHLIA SOCIETY
BALANCE SHEET 31 October 2023
| 2023 Unrestricted funds Notes £ FIXED ASSETS Intangible assets 6 12,747 Tangible assets 7 646 Investments 8 49,819 63,212 CURRENT ASSETS Stocks 9 8,648 Debtors 10 780 Cash at bank 20,961 30,389 CREDITORS Amounts falling due within one year 11 (4,700) NET CURRENT ASSETS 25,689 TOTAL ASSETS LESS CURRENT LIABILITIES 88,901 NET ASSETS 88,901 FUNDS 12 Unrestricted funds 88,901 TOTAL FUNDS 88,901 |
2022 Total funds £ 15,297 748 50,232 66,277 12,238 780 17,178 30,196 (4,417) 25,779 92,056 92,056 92,056 92,056 |
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The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. R A Guest - Trustee
............................................. A Robinson - Trustee
The notes form part of these financial statements
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NATIONAL DAHLIA SOCIETY
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 October 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Intangible fixed assets
Website development costs are capitalised and amortised over their expected useful economic life of ten years.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Office equipment - 20% on cost
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
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NATIONAL DAHLIA SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2023
2. INVESTMENT INCOME
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|2023|2022|
|£|£|
|Greystone Financial Services|1,683|1,500|
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3. TRUSTEES' REMUNERATION AND BENEFITS
During the year the charity paid remuneration for secretarial services to Ms J Nash in the sum of £6,500 (2022: £6,000).
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 October 2023 nor for the year ended 31 October 2022.
4. STAFF COSTS
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|---|---|---|
|2023|2022|
|£|£|
|Wages and salaries|6,500|6,000|
|6,500|6,000|
|The average monthly number of employees during the year was as follows:|
|2023|2022|
|Administration|1|1|
|No employees received emoluments in excess of £60,000.|
|COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES|
|Unrestricted|
|funds|
|£|
|INCOME AND ENDOWMENTS FROM|
|Charitable activities|
|Main society activities|35,692|
|Investment income|1,500|
|Total|37,192|
|EXPENDITURE ON|
|Raising funds|1,023|
|Charitable activities|
|Main society activities|40,191|
|Total|41,214|
|Net gains/(losses) on investments|(5,114)|
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5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
continued...
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NATIONAL DAHLIA SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2023
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
| NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward |
Unrestricted funds £ (9,136) 101,192 |
|---|---|
| TOTAL FUNDS CARRIED FORWARD | 92,056 |
| 6. INTANGIBLE FIXED ASSETS COST At 1 November 2022 and 31 October 2023 |
Computer software £ 25,497 |
| AMORTISATION At 1 November 2022 Charge for year |
10,200 2,550 |
| At 31 October 2023 | 12,750 |
| NET BOOK VALUE At 31 October 2023 |
12,747 |
| At 31 October 2022 | 15,297 |
| 7. TANGIBLE FIXED ASSETS COST At 1 November 2022 and 31 October 2023 |
Office equipment £ 2,993 |
| DEPRECIATION At 1 November 2022 Charge for year |
2,245 102 |
| At 31 October 2023 | 2,347 |
| NET BOOK VALUE At 31 October 2023 |
646 |
| At 31 October 2022 | 748 |
continued...
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NATIONAL DAHLIA SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2023
8. FIXED ASSET INVESTMENTS
| MARKET VALUE At 1 November 2022 Revaluations At 31 October 2023 NET BOOK VALUE At 31 October 2023 At 31 October 2022 There were no investment assets outside the UK. Cost or valuation at 31 October 2023 is represented by: Valuation in 2021 Valuation in 2022 Valuation in 2023 Cost 9. STOCKS Stocks 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Prepayments |
Listed investments £ 50,232 (413) 49,819 49,819 50,232 Listed investments £ (1,660) (5,114) (413) 57,006 49,819 2023 2022 £ £ 8,648 12,238 2023 2022 £ £ 780 780 |
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continued...
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NATIONAL DAHLIA SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2023
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade creditors Other creditors MOVEMENT IN FUNDS Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 44,155 TOTAL FUNDS 44,155 Comparatives for movement in funds Unrestricted funds General fund TOTAL FUNDS |
At 1.11.22 £ 92,056 92,056 Resources expended £ (46,896) (46,896) At 1.11.21 £ 101,192 101,192 |
2023 2022 £ £ 1,300 1,100 3,400 3,317 4,700 4,417 Net movement At in funds 31.10.23 £ £ (3,155) 88,901 (3,155) 88,901 Gains and Movement losses in funds £ £ (414) (3,155) (414) (3,155) Net movement At in funds 31.10.22 £ £ (9,136) 92,056 (9,136) 92,056 |
|---|---|---|
12. MOVEMENT IN FUNDS
continued...
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NATIONAL DAHLIA SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2023
12. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund |
Incoming Resources Gains and Movement resources expended losses in funds £ £ £ £ 37,192 (41,214) (5,114) (9,136) |
|---|---|
| TOTAL FUNDS | 37,192 (41,214) (5,114) (9,136) |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund |
At 1.11.21 £ 101,192 |
Net movement At in funds 31.10.23 £ £ (12,291) 88,901 |
|---|---|---|
| TOTAL FUNDS | 101,192 | (12,291) 88,901 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund |
Incoming Resources Gains and resources expended losses £ £ £ 81,347 (88,110) (5,528) |
Movement in funds £ (12,291) |
|---|---|---|
| TOTAL FUNDS | 81,347 (88,110) (5,528) |
(12,291) |
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 October 2023.
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NATIONAL DAHLIA SOCIETY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 October 2023
| INCOME AND ENDOWMENTS Investment income Greystone Financial Services Charitable activities Subscriptions and other income from members |
2023 2022 £ £ 1,683 1,500 42,472 35,692 |
|---|---|
| Total incoming resources EXPENDITURE Other trading activities Costs of society sales Charitable activities Wages Telephone and internet Printing, postage and stationery Insurance Year book & bulletin Show costs & prize money General committee Amortisation of website Depn of office equipment |
44,155 37,192 9,479 1,023 6,500 6,000 3,226 2,613 6,435 5,472 145 145 5,949 13,363 9,643 6,428 1,055 1,996 2,550 2,550 102 103 |
| Support costs Finance Bank charges Governance costs Accountancy and legal fees |
35,605 38,670 322 351 1,490 1,170 |
| Total resources expended | 46,896 41,214 |
| Net expenditure before gains and losses Realised recognised gains and losses Realised gains/(losses) on fixed asset investments |
(2,741) (4,022) (414) (5,114) |
| Net expenditure | (3,155) (9,136) |
This page does not form part of the statutory financial statements
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