**REGISTERED CHARITY NUMBER: 254049** ## **REPORT OF THE TRUSTEES AND** **FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31 OCTOBER 2021** ## **FOR** ## **NATIONAL DAHLIA SOCIETY** Bernard Rogers & Co Bank Gallery High Street Kenilworth Warwickshire CV8 1LY **NATIONAL DAHLIA SOCIETY** ## **CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 October 2021** |||**Page**|| |---|---|---|---| |**Report of the Trustees**|1|to|3| |**Independent Examiner's Report**||4|| |**Statement of Financial Activities**||5|| |**Balance Sheet**||6|| |**Notes to the Financial Statements**|7|to|13| |**Detailed Statement of Financial Activities**|14|to|15| ## **NATIONAL DAHLIA SOCIETY** ## **REPORT OF THE TRUSTEES for the Year Ended 31 October 2021** The trustees present their report with the financial statements of the charity for the year ended 31 October 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and significant activities during the year** The objects of the society are to encourage, improve and extend the cultivation of the dahlia by means of publications, the holding of exhibitions, judging examinations, conferences, lectures, trials or by any other means. For the National Dahlia Society as with many of our affiliated societies planning for shows in 2021 was very hit and miss. We would have normally have attended both the Harrogate spring show and Malvern spring shows along with a society day at Wisley to sell dahlia plants and to promote the society but we failed to do so because of covid. This made the year difficult financially but the income from website sales helped significantly. However, as the season went on we became more hopeful that our national shows go ahead as indeed they did, as did the Malvern autumn show. Whilst entries were reduced at both of the national shows, both shows were successful. The trails for potential exhibition dahlias recommenced and as usual provided visitors to Gordon Acre Park, with a magnificent display of dahlias. Thanks goes to all of volunteers who made this such success and the general public who voted for The peoples choice. Planning for the 2022 shows, the national at Wisley is scheduled for the 6th to the 11th of September and then Northern National at Newby hall for the 16th to the 19th of September. The 35th Edition of classified directory and rules of judging is scheduled for release in late 2022. The trustees wish to record their sincere thanks to the many people, companies and organisations who have done it at time money all good to the society this year. The society could not have had such a successful year without your help -thank you all. ## **Public benefit** The Trustees confirm that they have had regard to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's objectives. ## **Volunteers** The charity makes use of volunteers. These contributions cannot be reliably quantified and these services are therefore not recognised in the financial statements. ## **FINANCIAL REVIEW** ## **Financial position** Net income for the year amounted to £2,332 (2020: net expenditure of £6,755). The charity has investments of £55,346 and cash held of £23,708. ## **Reserves policy** The Executive Committee have reviewed the Charity's needs for reserves in line with the guidance issued by the Charity Commission. The Executive Committee believe the charity should hold a minimum of £10,000 in order to cover the cost in the event of closure. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The society is governed by the constitution adopted 4th February 1967 as subsequently amended. The charity is also governed by the Executive Council Standing Orders and Terms of Reference as updated at the Annual General Meeting in 2010. Page 1 **NATIONAL DAHLIA SOCIETY** ## **REPORT OF THE TRUSTEES for the Year Ended 31 October 2021** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Recruitment and appointment of new trustees** New trustees are nominated in line with the constitution, as displayed on the website, and confirmed at the Annual General Meeting. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 254049 ## **Principal address** Woodside Warwick Road Chadwick End Solihull B93 OBP ## **Trustees** D Reid M Cunningham R A Guest D Bates D Brown R J Thomas C Watkins A Robinson M A'Bear (resigned 7.3.21) D Boulstridge S Nute D Hall (appointed 7.3.21) R Thomas (appointed 7.3.21) G Reid (appointed 7.3.21) G Gardener I Sutherland (appointed 7.3.21) Ms L Appleby (appointed 7.3.21) P Howell Ms J Nash D Everest (appointed 7.3.21) ## **Independent Examiner** Bernard Rogers & Co Bank Gallery High Street Kenilworth Warwickshire CV8 1LY Page 2 ## **NATIONAL DAHLIA SOCIETY** ## **REPORT OF THE TRUSTEES for the Year Ended 31 October 2021** Approved by order of the board of trustees on ............................................. and signed on its behalf by: .......................................................................... A Robinson - Trustee Page 3 **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NATIONAL DAHLIA SOCIETY** ## **Independent examiner's report to the trustees of National Dahlia Society** I report to the charity trustees on my examination of the accounts of National Dahlia Society (the Trust) for the year ended 31 October 2021. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Rogers ICAEW Bernard Rogers & Co Bank Gallery High Street Kenilworth Warwickshire CV8 1LY Date: ............................................. Page 4 ## **NATIONAL DAHLIA SOCIETY** ## **STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 October 2021** |2021
Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
**Charitable activities**
Main society activities
33,930
Investment income
2
1,838
**Total**
35,768
**EXPENDITURE ON**
Raising funds
7,616
**Charitable activities**
Main society activities
32,953
**Total**
40,569
Net gains/(losses) on investments
7,133
**NET INCOME/(EXPENDITURE)**
2,332
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
98,860
**TOTAL FUNDS CARRIED FORWARD**
101,192|2020
Total
funds
£
29,937
2,729
32,666
4,560
27,504
32,064
(7,357)
(6,755)
105,615
98,860| |---|---| The notes form part of these financial statements Page 5 ## **NATIONAL DAHLIA SOCIETY** ## **BALANCE SHEET 31 October 2021** |2021
Unrestricted
funds
Notes
£
**FIXED ASSETS**
Intangible assets
6
17,847
Tangible assets
7
677
Investments
8
55,346
73,870
**CURRENT ASSETS**
Stocks
9
9,429
Debtors
10
-
Cash at bank
23,708
33,137
**CREDITORS**
Amounts falling due within one year
11
(5,815)
**NET CURRENT ASSETS**
27,322
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
101,192
**NET ASSETS**
101,192
**FUNDS**
12
Unrestricted funds
101,192
**TOTAL FUNDS**
101,192|2020
Total
funds
£
20,397
192
57,006
77,595
10,728
441
24,344
35,513
(14,248)
21,265
98,860
98,860
98,860
98,860| |---|---| The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: ............................................. R A Guest - Trustee ............................................. A Robinson - Trustee The notes form part of these financial statements Page 6 **NATIONAL DAHLIA SOCIETY** ## **NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 October 2021** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Intangible fixed assets** Website development costs are capitalised and amortised over their expected useful economic life of ten years. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Office equipment - 20% on cost ## **Stocks** Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. continued... Page 7 **NATIONAL DAHLIA SOCIETY** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2021** ## **2. INVESTMENT INCOME** ||2021|2020| |---|---|---| ||£|£| |Interest on government stocks|315|310| |Deposit account interest|23|30| |Greystone Financial Services|1,500|2,389| ||1,838|2,729| ## **3. TRUSTEES' REMUNERATION AND BENEFITS** During the year the charity paid remuneration for secretarial services to Ms J Nash in the sum of £6,500 (2020: £6,200). ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 October 2021 nor for the year ended 31 October 2020. ## **4. STAFF COSTS** |Wages and salaries
The average monthly number of employees during the year was as follows:
Administration
No employees received emoluments in excess of £60,000.
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
**INCOME AND ENDOWMENTS FROM**
**Charitable activities**
Main society activities
Investment income
**Total**
**EXPENDITURE ON**
Raising funds|2021
2020
£
£
6,500
6,200
6,500
6,200
2021
2020
1
1
Unrestricted
funds
£
29,937
2,729
32,666
4,560| |---|---| ## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** continued... Page 8 ## **NATIONAL DAHLIA SOCIETY** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2021** ## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued** |||Unrestricted| |---|---|---| |||funds| |||£| ||**Charitable activities**|| ||Main society activities|27,504| ||**Total**|32,064| ||Net gains/(losses) on investments|(7,357)| ||**NET INCOME/(EXPENDITURE)**|(6,755)| ||**RECONCILIATION OF FUNDS**|| ||**Total funds brought forward**|105,615| ||**TOTAL FUNDS CARRIED FORWARD**|98,860| |**6.**|**INTANGIBLE FIXED ASSETS**|| |||Computer| |||software| |||£| ||**COST**|| ||At 1 November 2020 and 31 October 2021|25,497| ||**AMORTISATION**|| ||At 1 November 2020|5,100| ||Charge for year|2,550| ||At 31 October 2021|7,650| ||**NET BOOK VALUE**|| ||At 31 October 2021|17,847| ||At 31 October 2020|20,397| continued... Page 9 **NATIONAL DAHLIA SOCIETY** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2021** ## **7. TANGIBLE FIXED ASSETS** |**7.**|**TANGIBLE FIXED ASSETS**|| |---|---|---| |||Office| |||equipment| |||£| ||**COST**|| ||At 1 November 2020|2,215| ||Additions|604| ||At 31 October 2021|2,819| ||**DEPRECIATION**|| ||At 1 November 2020|2,023| ||Charge for year|119| ||At 31 October 2021|2,142| ||**NET BOOK VALUE**|| ||At 31 October 2021|677| ||At 31 October 2020|192| |**8.**|**FIXED ASSET INVESTMENTS**|| |||Listed| |||investments| |||£| ||**MARKET VALUE**|| ||At 1 November 2020|57,006| ||Revaluations|(1,660)| ||At 31 October 2021|55,346| ||**NET BOOK VALUE**|| ||At 31 October 2021|55,346| ||At 31 October 2020|57,006| ||There were no investment assets outside the UK.|| ||Cost or valuation at 31 October 2021 is represented by:|| |||Listed| |---|---|---| |||investments| |||£| |Valuation in|2021|(1,660)| |Cost||57,006| |||55,346| continued... Page 10 **NATIONAL DAHLIA SOCIETY** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2021** |**9.**|**STOCKS**||||| |---|---|---|---|---|---| |||||2021|2020| |||||£|£| ||Stocks|||9,429|10,728| |**10.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||||| |||||2021|2020| |||||£|£| ||Other debtors|||-|441| |**11.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||||| |||||2021|2020| |||||£|£| ||Other creditors|||2,498|11,398| ||Accruals and deferred income|||3,317|2,850| |||||5,815|14,248| |**12.**|**MOVEMENT IN FUNDS**||||| |||||Net|| ||||At|movement|At| ||||1.11.20|in funds|31.10.21| ||||£|£|£| ||**Unrestricted funds**||||| ||General fund||98,860|2,332|101,192| ||**TOTAL FUNDS**||98,860|2,332|101,192| ||Net movement in funds, included in the above are as follows:||||| |||Incoming|Resources|Gains and|Movement| |||resources|expended|losses|in funds| |||£|£|£|£| ||**Unrestricted funds**||||| ||General fund|35,768|(40,569)|7,133|2,332| ||**TOTAL FUNDS**|35,768|(40,569)|7,133|2,332| continued... Page 11 **NATIONAL DAHLIA SOCIETY** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2021** ## **12. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** |At
1.11.19
£
**Unrestricted funds**
General fund
105,615
**TOTAL FUNDS**
105,615
Comparative net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
**Unrestricted funds**
General fund
32,666
(32,064)
**TOTAL FUNDS**
32,666
(32,064)|Net
movement
At
in funds
31.10.20
£
£
(6,755)
98,860
(6,755)
98,860
Gains and
Movement
losses
in funds
£
£
(7,357)
(6,755)
(7,357)
(6,755)| |---|---| A current year 12 months and prior year 12 months combined position is as follows: |||Net|| |---|---|---|---| ||At|movement|At| ||1.11.19|in funds|31.10.21| ||£|£|£| |**Unrestricted funds**|||| |General fund|105,615|(4,423)|101,192| |**TOTAL FUNDS**|105,615|(4,423)|101,192| continued... Page 12 **NATIONAL DAHLIA SOCIETY** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2021** ## **12. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||Incoming|Resources|Gains and|Movement| |---|---|---|---|---| ||resources|expended|losses|in funds| ||£|£|£|£| |**Unrestricted funds**||||| |General fund|68,434|(72,633)|(224)|(4,423)| |**TOTAL FUNDS**|68,434|(72,633)|(224)|(4,423)| ## **13. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 October 2021. Page 13 **NATIONAL DAHLIA SOCIETY** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 October 2021** ||2021|2020| |---|---|---| ||£|£| |**INCOME AND ENDOWMENTS**||| |**Investment income**||| |Interest on government stocks|315|310| |Deposit account interest|23|30| |Greystone Financial Services|1,500|2,389| ||1,838|2,729| |**Charitable activities**||| |Subscriptions and other income from members|33,930|29,937| |**Total incoming resources**|35,768|32,666| |**EXPENDITURE**||| |**Other trading activities**||| |Costs of society sales|7,616|4,560| |**Charitable activities**||| |Wages|6,500|6,200| |Telephone and internet|2,556|2,594| |Printing, postage and stationery|6,372|6,296| |Banking|-|680| |Year book & bulletin|4,892|6,123| |Show costs & prize money|8,343|1,352| |General committee|521|533| |Amortisation of website|2,550|2,550| |Depn of office equipment|119|96| ||31,853|26,424| |**Support costs**||| |**Governance costs**||| |Accountancy and legal fees|1,100|1,080| |Total resources expended|40,569|32,064| |**Net (expenditure)/income before gains and**||| |**losses**|(4,801)|602| This page does not form part of the statutory financial statements Page 14 ## **NATIONAL DAHLIA SOCIETY** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 October 2021** ||2021|2020| |---|---|---| ||£|£| |**Realised recognised gains and losses**||| |Realised gains/(losses) on fixed asset investments|7,133|(7,357)| |**Net income/(expenditure)**|2,332|(6,755)| This page does not form part of the statutory financial statements Page 15