REGISTERED CHARITY NUMBER: 254049
REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2020
FOR
NATIONAL DAHLIA SOCIETY
Bernard Rogers & Co Bank Gallery High Street Kenilworth Warwickshire CV8 1LY
NATIONAL DAHLIA SOCIETY
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 October 2020
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 12 |
| Detailed Statement of Financial Activities | 13 | to | 14 |
NATIONAL DAHLIA SOCIETY
REPORT OF THE TRUSTEES for the Year Ended 31 October 2020
The trustees present their report with the financial statements of the charity for the year ended 31 October 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and significant activities during the year
The objects of the society are to encourage, improve and extend the cultivation of the dahlia by means of publications, the holding of exhibitions, judging examinations, conferences, lectures, trials or by any other means.
The Society was extremely fortunate, the Annual General meeting was held at Kenilworth High School on Sunday 15th March 2020, and as we all know shortly after this, our lives changed dramatically. Covid- 19 restriction were applied in all regions of the U.K.
In a year when all our normal fundraising activity had to cease, the Finance Committee have had the task of keeping costs down while still providing for the membership. The website has been a massive benefit in this respect allowing the society to try out new fundraising activities like the virtual shows, The website also facilitates the sale of society goods when we have not been able to hold bureaux, etc.
Our only income has been subscriptions and donations and some limited fundraising. The lack of plant sales and shows has meant no extra income, but on the other hand, we did not have the expense of the shows. Hence by keeping the sizes of the publications smaller than previously, we have kept our heads above water.
The cancellation of shows this year meant that we were unable to hold any bureaux or plant sales. Nevertheless, the committee made progress by organising two virtual shows and the Society has set up its own YouTube channel. Plans continue for the Regular activities in 2021 assuming restrictions allow them.
The cancellation of the Wisley Show and the possible move to Hampton Court did not come to fruition. Planning however has commenced for both the National and Northern National Show.
Cancellation of the Wisley Show led to the loss of the judging examination, but plans are in place for one at Wisley Show in 2021. Similarly, the exhibition trials were cancelled and the lack of shows, and trials have made it difficult to carry out classification during the season. As a result, the current Directory will remain in use until the end of 2022.
The trustees wish to record its sincere thanks to the many people, companies and organisations who have donated time, money, or goods to the Society this year. We could not have had such a successful year without your help- thank you all.
Public benefit
The Trustees confirm that they have had regard to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's objectives.
Volunteers
The charity makes use of volunteers. These contributions cannot be reliably quantified and these services are therefore not recognised in the financial statements.
FINANCIAL REVIEW
Financial position
Net expenditure for the year amounted to £6,755 (2019: expenditure of £5,655). The charity has investments of £57,006 and cash held of £24,344.
Reserves policy
The Executive Committee have reviewed the Charity's needs for reserves in line with the guidance issued by the Charity Commission. The Executive Committee believe the charity should hold a minimum of £10,000 in order to cover the cost in the event of closure.
Page 1
NATIONAL DAHLIA SOCIETY
REPORT OF THE TRUSTEES for the Year Ended 31 October 2020
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The society is governed by the constitution adopted 4th February 1967 as subsequently amended. The charity is also governed by the Executive Council Standing Orders and Terms of Reference as updated at the Annual General Meeting in 2010.
Recruitment and appointment of new trustees
New trustees are nominated in line with the constitution, as displayed on the website, and confirmed at the Annual General Meeting.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
254049
Principal address
"Woodside" Warwick Road Chadwick End Solihull West Midlands B93 0BP
Trustees
D Reid M Cunningham R A Guest D Bates D Brown R Cheetham (resigned 15.3.20) R J Thomas Mrs. B Thomas (resigned 15.3.20) I Ledger C Watkins L Wallace (resigned 15.3.20) R Bailey (resigned 15.3.20) A Robinson M A'Bear D Boulstridge S Nute D Hall (appointed 7.3.21) R Thomas (appointed 7.3.21) G Reid (appointed 7.3.21) G Gardener I Sutherland (appointed 7.3.21) C McCormick (appointed 7.3.21) Ms L Appleby (appointed 7.3.21) P Howell (appointed 15.3.20) Ms J Nash
Independent Examiner
Bernard Rogers & Co Bank Gallery High Street Kenilworth Warwickshire CV8 1LY
Page 2
NATIONAL DAHLIA SOCIETY
REPORT OF THE TRUSTEES for the Year Ended 31 October 2020
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................
A Robinson - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NATIONAL DAHLIA SOCIETY
Independent examiner's report to the trustees of National Dahlia Society
I report to the charity trustees on my examination of the accounts of National Dahlia Society (the Trust) for the year ended 31 October 2020.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Rogers ICAEW Bernard Rogers & Co Bank Gallery High Street Kenilworth Warwickshire CV8 1LY
Date: .............................................
Page 4
NATIONAL DAHLIA SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 October 2020
| 2020 Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Charitable activities Main society activities 29,937 Investment income 2 2,729 Total 32,666 EXPENDITURE ON Raising funds 4,560 Charitable activities Main society activities 27,504 Total 32,064 Net gains/(losses) on investments (7,357) NET INCOME/(EXPENDITURE) (6,755) RECONCILIATION OF FUNDS Total funds brought forward 105,615 TOTAL FUNDS CARRIED FORWARD 98,860 |
2019 Total funds £ 40,162 2,508 42,670 7,711 41,979 49,690 1,365 (5,655) 111,270 105,615 |
|---|---|
The notes form part of these financial statements
Page 5
NATIONAL DAHLIA SOCIETY
BALANCE SHEET 31 October 2020
| 2020 Unrestricted funds Notes £ FIXED ASSETS Intangible assets 6 20,397 Tangible assets 7 192 Investments 8 57,006 77,595 CURRENT ASSETS Stocks 9 10,728 Debtors 10 441 Cash at bank 24,344 35,513 CREDITORS Amounts falling due within one year 11 (14,248) NET CURRENT ASSETS 21,265 TOTAL ASSETS LESS CURRENT LIABILITIES 98,860 NET ASSETS 98,860 FUNDS 12 Unrestricted funds 98,860 TOTAL FUNDS 98,860 |
2019 Total funds £ 22,947 288 73,525 96,760 11,661 1,013 26,600 39,274 (30,419) 8,855 105,615 105,615 105,615 105,615 |
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. R A Guest - Trustee
............................................. A Robinson - Trustee
The notes form part of these financial statements
Page 6
NATIONAL DAHLIA SOCIETY
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 October 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Intangible fixed assets
Website development costs are capitalised and amortised over their expected useful economic life of ten years.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Office equipment - 20% on cost
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
Page 7
NATIONAL DAHLIA SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2020
2. INVESTMENT INCOME
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Interest on government stocks | 310 | 676 |
| Deposit account interest | 30 | 32 |
| Greystone Financial Services | 2,389 | 1,800 |
| 2,729 | 2,508 |
3. TRUSTEES' REMUNERATION AND BENEFITS
During the year the charity paid remuneration for secretarial services to Ms J Nash in the sum of £6,200 (2019: £8,000).
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 October 2020 nor for the year ended 31 October 2019.
4. STAFF COSTS
| Wages and salaries The average monthly number of employees during the year was as follows: Administration No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES INCOME AND ENDOWMENTS FROM Charitable activities Main society activities Investment income Total EXPENDITURE ON Raising funds Charitable activities Main society activities |
2020 2019 £ £ 6,200 8,000 6,200 8,000 2020 2019 1 1 Unrestricted funds £ 40,162 2,508 42,670 7,711 41,979 |
|---|---|
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
continued...
Page 8
NATIONAL DAHLIA SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2020
| 5. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | |
|---|---|---|
| Unrestricted | ||
| funds | ||
| £ | ||
| Total | 49,690 | |
| Net gains on investments | 1,365 | |
| NET INCOME/(EXPENDITURE) | (5,655) | |
| RECONCILIATION OF FUNDS | ||
| Total funds brought forward | 111,270 | |
| TOTAL FUNDS CARRIED FORWARD | 105,615 | |
| 6. | INTANGIBLE FIXED ASSETS | |
| Computer | ||
| software | ||
| £ | ||
| COST | ||
| At 1 November 2019 and 31 October 2020 | 25,497 | |
| AMORTISATION | ||
| At 1 November 2019 | 2,550 | |
| Charge for year | 2,550 | |
| At 31 October 2020 | 5,100 | |
| NET BOOK VALUE | ||
| At 31 October 2020 | 20,397 | |
| At 31 October 2019 | 22,947 |
continued...
Page 9
NATIONAL DAHLIA SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2020
7. TANGIBLE FIXED ASSETS
| 7. | TANGIBLE FIXED ASSETS | ||
|---|---|---|---|
| Office | |||
| equipment | |||
| £ | |||
| COST | |||
| At 1 November 2019 and 31 October 2020 | 2,215 | ||
| DEPRECIATION | |||
| At 1 November 2019 | 1,927 | ||
| Charge for year | 96 | ||
| At 31 October 2020 | 2,023 | ||
| NET BOOK VALUE | |||
| At 31 October 2020 | 192 | ||
| At 31 October 2019 | 288 | ||
| 8. | FIXED ASSET INVESTMENTS | ||
| Listed | |||
| investments | |||
| £ | |||
| MARKET VALUE | |||
| At 1 November 2019 | 73,525 | ||
| Disposals | (9,161) | ||
| Revaluations | (7,358) | ||
| At 31 October 2020 | 57,006 | ||
| NET BOOK VALUE | |||
| At 31 October 2020 | 57,006 | ||
| At 31 October 2019 | 73,525 | ||
| There were no investment assets outside the UK. | |||
| 9. | STOCKS | ||
| 2020 | 2019 | ||
| £ | £ | ||
| Stocks | 10,728 | 11,661 |
continued...
Page 10
NATIONAL DAHLIA SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2020
10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Other debtors VAT 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors Accruals and deferred income |
2020 £ 441 - 441 2020 £ 11,398 2,850 14,248 |
2019 £ 434 579 1,013 2019 £ 27,102 3,317 |
2019 £ 434 579 |
|---|---|---|---|
| 1,013 | |||
| 30,419 |
12. MOVEMENT IN FUNDS
| Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 32,666 TOTAL FUNDS 32,666 Comparatives for movement in funds Unrestricted funds General fund TOTAL FUNDS |
At 1.11.19 £ 105,615 105,615 Resources expended £ (32,064) (32,064) At 1.11.18 £ 111,270 111,270 |
Net movement At in funds 31.10.20 £ £ (6,755) 98,860 (6,755) 98,860 Gains and Movement losses in funds £ £ (7,357) (6,755) (7,357) (6,755) Net movement At in funds 31.10.19 £ £ (5,655) 105,615 (5,655) 105,615 |
At 31.10.20 £ 98,860 |
|---|---|---|---|
| 98,860 | |||
| 105,615 |
continued...
Page 11
NATIONAL DAHLIA SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 October 2020
12. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Gains and | Movement | |
|---|---|---|---|---|
| resources | expended | losses | in funds | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 42,670 | (49,690) | 1,365 | (5,655) |
| TOTAL FUNDS | 42,670 | (49,690) | 1,365 | (5,655) |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
At 1.11.18 £ 111,270 111,270 |
Net movement in funds £ (12,410) (12,410) |
At 31.10.20 £ 98,860 |
|---|---|---|---|
| 98,860 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Gains and | Movement | |
|---|---|---|---|---|
| resources | expended | losses | in funds | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 75,336 | (81,754) | (5,992) | (12,410) |
| TOTAL FUNDS | 75,336 | (81,754) | (5,992) | (12,410) |
13. RELATED PARTY DISCLOSURES
The Trustees, where applicable, pay subscriptions on the same basis as other members.
A short-term loan was provided by a trustee in the sum of £10,000 (2019: £10,000) which was outstanding at the year-end.
Page 12
NATIONAL DAHLIA SOCIETY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 October 2020
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Investment income | ||
| Interest on government stocks | 310 | 676 |
| Deposit account interest | 30 | 32 |
| Greystone Financial Services | 2,389 | 1,800 |
| 2,729 | 2,508 | |
| Charitable activities | ||
| Subscriptions and other income from members | 29,937 | 40,162 |
| Total incoming resources | 32,666 | 42,670 |
| EXPENDITURE | ||
| Other trading activities | ||
| Costs of society sales | 4,560 | 7,711 |
| Charitable activities | ||
| Wages | 6,200 | 8,000 |
| Telephone | 2,594 | 306 |
| Printing, postage and stationery | 6,296 | 1,322 |
| Banking | 680 | 693 |
| Insurance | - | 220 |
| Year book & bulletin | 6,123 | 12,652 |
| Show costs & prize money | 1,352 | 9,650 |
| Exhibition trials | - | 700 |
| Honours committee | - | 448 |
| Northern committee | - | 2,352 |
| General committee | 533 | 2,120 |
| Amortisation of website | 2,550 | 2,550 |
| Depn of office equipment | 96 | 96 |
| 26,424 | 41,109 | |
| Support costs | ||
| Governance costs | ||
| Accountancy and legal fees | 1,080 | 870 |
| Total resources expended | 32,064 | 49,690 |
| Net income/(expenditure) before gains and | ||
| losses | 602 | (7,020) |
| Realised recognised gains and losses | ||
| Carried forward | (478) | (7,890) |
This page does not form part of the statutory financial statements
Page 13
NATIONAL DAHLIA SOCIETY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 October 2020
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Realised recognised gains and losses | ||
| Brought forward | (478) | (7,890) |
| Realised gains/(losses) on fixed asset investments | (7,357) | 1,365 |
| Net expenditure | (6,755) | (5,655) |
This page does not form part of the statutory financial statements
Page 14