ESTE Rochester Choral Society Report and Financial Statements Year ended 31 July 2024 Registered Charity No 253877 Founded 1873- Rochester Choral Society- Reg Charlty No. 253877 www.rochesterchoral.co.uk
Rochester Choral Society Contents Page Report of the trustees Report of the independent examiner Statement of Financial Activities Balan sheet Notes forming part of the financbal statements
Rochester Choral Society Report of the Trustees for the year ended 31 July 2024 The Trustees are pleased to present their report together with the financial 5tatement5 of the Society for the year ended 31 July 2024. Obierti¥es and Acti¥lties The objerts of the Society are to promote. improve. develop and maintain public education in and appreciation of the art and science of music in all its aspects by: lal providing opportLnItieS for members of the Medway and local communities to enjoy choral music through participation and involvement Ibl the performance of public concert5 and recital5. In 5hapin8 our objectives for the year and planning our a¢tivities. the Trustees having considered the Charity Commisssion's guidance on public benefit. The Society felies on income from memberfs subscriptions and ticket sales to cover its operatin8 costs. In settin8 the level of members. Subscriptions and ticket pricin8 the Trustees give careful consideration to the accessibility of the Society for those on low incomes. Achlevements and Perforniance The Choir performed three concerts this year. On the 9th December 2023. a Christmas Celebration of carols was sung at St. Margaret's Church Rochester. Then, at Rochester Cathedral on the 24th February 2024. Bach's St. Matthew Passion this as a joint production with Kin5 School Rochester before an audience of 325. The year ended with the Chilcott Requiem and a piece by John Autier IThe Gift of Life.. Six Canticles of Creation) on the 22nd June 2024 at St. George's Centre Chatham Maritime with an audience of 76. The Choir accepted invitations to perform for The City of Rochester Society, at The French Hospital Rochester and at The Dickens Festival. At ihe end of the year there were 79 members. Concerts for the year lattendan¢el Autijmn.. Christmas Carols11251 Spring.. Bach St. Matthew Passion13251 Surnmer.. Chilcott Requiem IRutter The Gift of Life.. Six Cantic5es ol Creation1761
Rochester Choral Society Report of the Trusttes for the year ended 31 July 2024 F5nancial fe¥iew The main feature of thrs year wa5 the performance in the Spring of Bach's St. Matthew Passion, thi5 at Rochester Cathedral and as a joint production with King's School Rochester. To do this £22.794 was expended. When Set against ticket S31es of £5.675 also programme sales of £720 and other income, there was a net loss of £16.256. However, a contribution of £5.767 was provbded by the King's School. which helped to rnitig3te this loss. Ouring the year the Choii received income of E41,901 and expendilure of £38.584 together giving a surplus of £3.317 showing some improvement to the value of net assets, compared with the previous year. Reserves pollry and rlsk managernent The Trustees keep the activities of the Society and the risks to which it is exposed under continual review. The main risk to the Society is that there will be insufficient income from the performances to cover COSt5, and the membership subscription5 will not match the shortfall in income. The best wav to mtnimise such risks to the Society is to gain further audience support for the Society's concert5, and this may be achieved through improved sound quality. sponsorship of concerts and a marketing strate8y to increase ticket income. The Trustees forecast that the level of free reserves Ithat is, those funds not tied up in fixed assets and restricted funds) required by the Society to sustain its operations would turrently be a minimum of £20.000. based on variable costs per concert. Therefore. the artual free reserves of £28,565 at 31 july 2024 are adequate for the Society's current needs and give scope for financial flexibility over the course ol the forthcomin8 year.
Rochester Choral Society Rep olthe Tntsttts ttythe ¢thIÈd JI 20Z4 Rochesier Choral Society I'the Socety"l is an unirKorporaied a$slatIOn go¥erned its constitution (registered charity number 1538771. Ory•nts•tlon The committee pl trustees Wlth i minimum of 8 fftbers. WIK¥ meet •¢ least three times per year. administer the Soclety. The rnembers of the committee ol the society we it5 trustees for the purpose of cfvafity l•w th1ohOul thls POrt afe collectively referred to as the trustees. As set out in the CoThslltuiion. the committee consists ol a Chair. Ilonorary Secretary, Honorèry Tfe•surer (thè t>fficeisl. Musical 'reor and Assistant Musiul rhrertt)r (who are both ex-offi£io and without voting ri8htsl. In addition the Members will aim to elea ai least fi¥e other Trustees to fulfil the administrative roles of the Committee. The offScers and other £ommittee members are elerted Irom the general membership at the annual general meetin8. The committee may co-opt up to two further members durin8 the 5ea500. Except lor the officer5 and co-opted mernbers. trustee5 m•y 5erv up to three consecutive yearly terms •nd must theh st•nd down for • mlnimum period of one ye¥r. The truste¢s serving durln8 the year were •$ follows= Ch•lr S•ndra P•lne 5•cr•tary Julie Hopkins Treasur•r Wlllihrn John Liltle Elected rnembefs Jotelyne Wilson Jacqueline Rkhard50n Sarah Anderson Rosalind Curnmlns David Hannah Christine Richard50n Muslcal dlr•dor John Mountford Asslstant Musbc•l Dlreaor Jeremy Lloyd Aceoynts •x•mln•r David Faram Independent Emamlner A resolution will be proposed at Annual GoMr•l MeÈtin8 that David Faram be rt-appointed as independent examlner to the Society fo¥ the en5uin8 year. By Order of the Trustee5'. 518natory Oate-
Rochester Choral Society Report of the Independent Examlner To the trustees of Rochester Choral Society I report to the trustees on my examination of the account5 of the Society for the year ended 31 July 2024. which are set out on pages 5 to 10. Responslbllitles and basls of report As the Society's trustees, you are responsible for the preparation of accounts in accordance with the requirements of the Charities Art 20111'the Art'l I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 1451511bl of the Act. Independent Examlner's statement I have completed my examination and I confirm that no material matters have come to my attention In connection with the examination which 8ives rne cause to believe that. in any material respect.. the accounting records were not kept in accordance with section 130 of the Act,. or the accounts did not accord with the accounting records.. or the accounts did not comply with the applicable requirements conceTnin8 the form and content of accounts set out in the Charities (Accounts and Reports) Regulation$ 2008 other than any requirement that the account$ 8ive a 'true and fair. view, which is not a matter considered as part of an independent examination. Ibl Icl I have no concerns and have come across no other matters in connection with the examlnation to which attention should be drawn in thi5 report in order to enable a proper understanding of the accounts to be reached. David P Faram 8Sc ACA l Hawkwood Close Rochester Kent MEI IHW Date IS U 202L*
Rochester Choral Soctety Statement of Financial Actlvltles for the year ended 31 July 2024 202312024 All tsnrestrlcted and restrtrcted funds 202212023 All unrestricted and restricted tunds Note Income Irorn: Donations and legacies Charitable artivitie5 Activities for generating funds Investments Total: 19,826 16.883 4.501 691 18.150 10,224 20.626 420 49.420 41,901 Expendlture on.. R315ing funds Charitable activities Other Total: 302 34.172 4.110 38.584 1.423 28,506 25,402 55.331 Net Income lexpendlturel: 3.317 15,9111 Re¢onclllatlon of funds: Total funds brought fonmard Total funds carried forward 25.248 28,565 31,159 25,248
Rochester Choral Society Balance sheet a5 at 31 July 2024 2024 All restrlrted and unre5trirted funds 2023 All rÈstrlcted and unrestrirted funds Note Flxed assets Tangible assets Current asset5 Debtors Investments Cash at bank and in hand io li 12 82 17,857 11.270 29,209 143 15.947 9,539 2S.629 Current Ilabllltles CieditOTS 13 381 Net curreni assets 28,565 25.248 Toial net assets 28.565 25.248 Funds of the ¢harlty Unrestricted funds 14 28.565 25.248 Approved by the trustees and st8ned on their behalf by.. Sandra Jayne Paine Chair Date io
Rothester Choral Ststiety Notes to the Accounts lorthe year ended 31 July 2024 l Aecountlry polkles B•s1s of accountlnA These accounts have been prepared under the historK•l c05t c(xwentKyn al IN u¥rdante wth the Statement of flecommended Practice.. Accounting aDd Reporting by Charities and with the Financiil Reporting Standard applicable In the UK and Republic of Ireland IFRS1021. i55ued on 16 Juty 2014. Re(nIon of Inwm• Income from ticket and prograrnme sale5 in included in the Statement of FiThincial ArtMties1SoFAI In ihe period whtn the relevani concert lakes place Tax recl•lms on d<>natlons and ilfts Gift Aid receivable Is included in in<ome when there is a valid deClarts)n from the dor. Any Gift Aid arnount recovered on 3 donatw)n is considered to be part of thai and is treated as an addit to the same fund as Ihe Inltlal dortatkm unless the donor has specrfled oitrthvise. In¢om• from memlxrshlp substhpiions MembershSp subscrsffjions received In the nature off a 81ft are reccfnised in donatH)ns and le8a(s. Mernbershp subscrlptions which give members the Ih1 to edUCatTraI beneftts are reccfnised a5 Jncome earned from tharitable Tanilble Ibx•d •ss•ts Flxed assets are capitallsed at cosi il they can be used for rnore than oneyear aThJ are deprecwttd ih equ•l lTrstalment5 over ihelr estSmated v5elul Ir¥es. as lolkn¥s'. 5ta8ln& podlum. music Star5. Ilghiino and musk I{ary 10% 5tra¥ht Ilne 2013 2 Don•dons •nd •cS11 Members sub5crlptlons, which are In sub5tan£e sS)nat)ns Friends subscrlptlons Donaiknns and 8ifts Gift Ald 13.515 420 3.278 2,613 19,826 12.370 3.211 1.769 18,ISO 3 Charltable Ineome Iconcortsl 2024 2023 In¢omÈ Irom titket sales Contributwjn from King's School ProBramfne sales Con¢ert drink5. food and raffle ProBr•mrne advertisiN8 Music hire and sale- choir 1.220 S.675 5.767 720 1.503 8.398 5,767 1,043 699 8.229 170 443 ISJ 256 827 170 150 1.018 10,224 305 93 2.198 12.305 2.380 16.883
Ro¢h¢ster Choral Society P4otsio the Accounts for the year ended JI July 2024 4 Income from other actl¥ll 20Z4 2023 Rehearsal drinks Dickens Festivol Carol singing Quii evenln8 Come and sin8 (Regards Irom Rothe5terl Hire ol quire refund for recordin& of Regards from Rochester Sale of Cos IRe8ards from Rochester) John & Jeremy party John & leremy 8lfts PRS royalty fee5 re¢¢)¥tred Glastonbury tour 8rant Glastonbury touf Glastonbury tour dinner Glastonbury tour 41fts for sUtr¢¢Mittet 474 450 Iso 424 197 378 690 774 858 490 450 439 265 106 9.050 7.876 1,518 238 20,626 4,501 5 I$¢ments 2024 2023 Interest income 691 420 6 Cort of yn•r4tln¢ funds 1024 202J Ditkens Fesiival Carol sin8in8 Quii evenin8 Chor•1 wkShoP Islng ènd d15co¥erl 132 350 142 86 104 1.423 7 Ch•r1¢•I• xp•nd1le Iconcertsl Autumh Sprlni SrnM•1 20 2023 Dlrector of mu51c Irthe•rs•lsl Asslstant musical director Irehe•is•lsl Ac£ompanSst Irehear5alsl Sololsts Rlpleno chorus Conductor Orchestra Accompanist Programmes Instrument hire, transport •NI pi•no tuni Publiclty Venut Rehearsal venue Music hire and purrhase- ¢holr Music hire- orchestr• Gifts for cofiductor, accompanist and $dSts Ticket PTintlfi8 and desi8n Concert food and drlnks PRS foyatty fees PhtstO8raphs Cosiume hire 732 451 1.226 1.265 3,223 2.134 132 3.425 1.2rKI 1.650 10.016 1.155 1.745 747 415 4,124 1.537 1.178 394 212 675 210 2,760 2,040 iio 2.700 132 750 2.675 1,21XI 550 9.336 389 1,34S 460 155 2.977 sso 130 385 160 550 550 385 1.5(Kl 5.774 1.050 1.524 240 287 125 924 663 135 223 675 5,742 1.357 1.144 812 239 450 350 61 315 32 120 105 119 240 105 23 213 750 43 28.506 331 22.794 7.547 34.172
ft(Khester Chor31 Society Notes to the Aecounts forthe year endtd 31 July 2024 8 Other expendlwre X114 21)23 Paypal cornmissSon Bank charges Committee expense5 Insurance Webslte deslgn subscriplnS- Making Music PRS royalty fees {prT yearl Hire of 4ulre for retordin8 of Regards from Rochesier Gift of ¢o*dolÈncÈ John & Jererny party John & Jererny gifts Isoth Anniversary comm155ion Glastor¢bury tour Glasionbury tour dinner Glastonbury tour Alfts to sU¢0mmrtlee zettle card readef Gifts and donatlons 194 176 127 149 41 341 950 298 269 750 275 378 49 856 14.150 1,520 223 179 114 25,402 4,110 Muslc Podlurn Mands Mu5kllbr•ry 9 T•nKlbh fi¥•d •M•ts Tot•1 Ar l Au8u5t 2023 At 31 July 2024 16.744 16.744 813 813 2.303 2,303 138 138 2C 20,198 20,198 D•pr•d•t At I Au8USt 2023 Al 31 july 2024 16.744 16.744 813 813 2.J03 2.303 138 138 200 2CiI 20,198 20,198 Net book ¥•luo At I Au8LlSt 2023 At 31 July 2024 io Debto 1014 X123 Prepayments 82 143 11 Inv•stm•nts 2024 2023 C•sh on deposh wlth a mètuftty of than one year 17.857 15,947 12 C•th at bink •nd In hand 2024 2023 Cash at bank and in hand 11.270 9.539 13 Credltors 2023 Crediior Accruals 133 248 381 forward 2023 Inctyne ExperHIItuv• Fund5 c•fTled fovward 2024 14 Mo¥emert In fvnd5 Vnrestrirted fvnd$ 25.248 41.1 38.584 28,565