Charfty number. 253740 ST NEOTS AND DISTRICT VOLUNTARY WELFARE ASSOCIATION UNAUDITED TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 JUNE 2024 ST NEOTS AND DISTRICT VOLUNTARY WELFARE ASSOCIATION CONTENTS Page R•f•r•nc• and Admini•tratlv• D•tsll• of the Charlty, Its Tru•tse• and Advbsors Trust•M' Report Ind•p•nd•nt Examln•rf• R•port Ststsm•nt of Fln•ncl•l ActlvltloB Balan¢• Sheet Nolu to th• FlnanclAI Ststsm•nts 9-19 ST NEOTS AND DISTRICT VOLUMTARY WELFARE ASSOCIATION REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY. ITS TRUSTEES AND ADVISERS FOR THE PERIOD ENDED 30 JUNE 2024 Trust••s DESmith D C Charfton A J Hornsby (resigned 17 July 2024) J N Mccarthy P C Barton Charity r•gl•t•r•d numbor 253740 Prlnclpal offl¢• The Community Centre Church Walk st Neots Cambs PE19 1JH Account•nt• Slreeli Chartered A¢counl8nt5 Potton House W*aoBton Lakes Great North Road Wlooston Bed8 MK44 3BZ 8Ank•v• HSBC 5 High Street st Neols Cambs PE19 10E Page 1 ST NEOTS AMD DISTRICT VOLUNTARY WELFARE ASSOCIATION TRUSTEES. REPORT FOR THE PERIOD ENDED 30 JUNE 2024 The Trustees present their annual report together wth the financial statements of the Charity for the period from 1 M8ich 2023 10 30 June 2024. Obl•ctiv•8 and activiti•8 . Pollclv and oblgcIJvo¥ For fvll detalls please see the Truyt Deed of which the lollowing is an extract.. "To promote, for the benefit of the Inhabllan15 of the urban and rural d15trict5 01 St Neols In the county of Hunlingdon and Pelerborough, ￿thout dl$tSnclion of sex or race or of political, religious or other opinions by associating the local authorities voluntary organi8allons and inhabitants in a common effort to prornote social welfare svilh the object of irnproving the conditions of lile throughout the sald dbstricls" In setting objeth.ves and plannlng for acb'vities, the Trustees have given due consideralii)n lo general guldance published by the Charity Commission relating lo public benefit, including Ihe guidance 'Public benefit.. running charity IPB21'. A¢tlvltl•• und•rtaken to i¢hlovo obl•ctlvo• Maln activities comprfse.. Day Centre on behalf of Social ServiGe$13 days per weekl Luncheon Club for the elderfy11 day per weekl Provision of a low-cosl venue for not.for-proflt OTganisalion# c. Maln •ctlvltles undertakfrn to further the Charfty'• PU￿0*•• for th• publlc bon•flt The charlly has a Service Level Agreement ￿th Cambridgeshire County Council which enables Ihern to provide the Day Centre to those who have limlled f nancl31 tesources and would not be able to access Iheye facililles wrthout the support of Soclal Services, The Day Centre and Luncheon Club are also open for the benefit of other sidents in the local area who make contributions to the charity lo cover the c051 of the seNices provided. As noted below, the charity benefrts from the tlme and skills given by members of The Rotary Club of St Neots and their friend5. Thi5 voluntary time enables the charity lo mainlaln the premises and provlde a greater range Cf lacilrties than would be possible if the service was run on a wMme￿i31 basi5. The premises are also avallable for uge by community groups and not-for-proflt organlyatlons when they are not required for the ch8rity'8 own activits"es. Achlevements and perfomianc• a. Maln a¢hlfjvem•nt• of th• Charlty The Day Centre 15 promded three dayy per week on behalf of Cambridgeshire Social SeNices alld a Separate Luncheon Glub is ftsr private dienls. It is the only Day Centre facility in the local area. Sooal Services book places for Ihp elderly and people with demenb'a and clignt's receive a fresh Cooked meal. support and entertainment. The Centre Manager works to oversee the day to day management of client facilities and promote the centre to other potential beneficiaries. During 2023124, the centre has again reported a significant increase in in￿rne frorn private clients, over and above the inflationary Price increases. demonstratsng the need for th6 semcès provided. Page 2 ST NEOTS AND DISTRICT VOLUNTARY WELFARE ASSOCIATION TRUSTEES. REPORT (CONTINUED) FOR THE PERIOD ENDED 30 JUNE 2024 Achievements and perfornianc• {continuedl Al the sarne time. costs have alson rlsen 5ignrficandy, vAth the charity again adopting the significant inflationary increase in the national living wage in addition to the rising cost of food and other items. The charlty ha8 received an exceptlon81 number of one-off donallons In this accounting perfod, recognising total donations of £17,084 12023 £7751. The trustees are grateful lo P Biggin, l Laming and St Neots Golf Club amongst others %tho have organis8d fundraising events lo support the wotr1( of the charity. The Rotsry Club of Sl Neots continues to provide Support in maintaining and improving the tharill¥ preml¥es and certain individuals have also given time to various leadership roles vthhin the board of trustees and management committee. Flnanclal rovlfrw •. GoSng con¢•m The a￿VI￿e9 ol thls. unlncorporaled charity ceased on 30 June 2024. All asyelg and actI￿tIeS were transferred to a new chadtsble incorporated Organisalion operating under the same name bul a new charfly number. As such the accounts have boon prepar•d on a C•98a￿On basls. b. R•8•rv•8 poIIcy The trustees have a￿ayS intended lo malnl8in a general reseThe In cash equivalent to at least e months operating expenditure. a mlnimum of £45,000, wlh any reserveg in excesg of 12 month$ being held for a specific objeclivelpurpose. In 2022123 the charity Spent £178,036 on the completson of new toilet 18cilitley, uslng combination of reslricled, designated and general funds. The opening general fund balance was £87,573. In line th the reserves policy and this had increased lo £93,B29 al the reporting date. The general reseNe balance is, Ih¢relore. in line wrth the re$erve$ policy and will be transferred to the new charitable incoryjoraled organisation for the continuation of Serviceg lo cll&nts. c. Fln*nclal rllk man*gemont obl8ctlv•s and pollcl•• The annu818c¢oiJnl8 report an Increase In Income from £89,719 In the year ended Febnjary 2023 10 £165,479 in the period March 2023 to June 2024. The addkional income reflects the extended period ol account8 and on increase in prices but al80 another rlse In the number of private clients. The cost of staff, food and consumables also increased in line wth these changes, from £86,298 in 2023 10 £132,580. The ¢harily re¢¥ived ljvo gTant$ from Sl Neols Town Council used to fund the completion of the toilet facilities and refurbishment of the kitchen and a one-off donation of £6,032. There were some exceptional costs in 2023, such as the rent of alternats've premise$ vthile the toilet block was refurbished. but changes in the national living wage and the impact of inflation on food prices and electn.cily prices have also been significant, and closely monitored. The charity's overall operatsng surplu5 for the period was £32,89912023 annual surplus £3.4211. As noted above. the accounts do not ￿flect the ongoing voluntary time given by members of The Rotary Club of st Neots Iptho manage the charity arbd its facilities and also provide materials lo maintain the premises. The charity has continued to invest surplus cash bvilh HS8C, but stopped uslng the wholesale Money Marf(et account as the deposit account provided a higher retum. Other bank inleTe5t rale5 have been checked to ensure the Ch8rity has obtsined a competitive r8te. Page 3 ST NEOTS AND DISTRICT VOLUNTARY WELFARE ASSOCIATION TRUSTEES, REPORT ICONTINUEDI FOR THE PERIOD ENDED 30 JUNE 2024 Structure, governance and management Con•tltutlon St Neols and Distrlct Voluntary Welfare Assodation 18 8 reglstered charlty, number 253740. and is constituted under a Trust d8ed. b. M•thod• ol •ppolntment or election of Trust••• The management of the Charity Is the responslbS11ty of the Truste88 are elected and co-opted under the lems of the Trust deed. c. Flnanclal rl8k man•g•m•nt The Truslees have assessed the major risks to thi¢h the Charity is exposed, in partlcular those related lo the operations and finance5 of the Charity, and satlsfied themselves that the 8ytstems and procedures in place were sufficient lo miligale the charlty's exposure lo the major risks. During the period, the Iru81ee8 completed the formatlon of a new Charitable Incorporated Organisatson ICIOI operating under the same name but wth a new charity reg18tration number 1203986, to conts'nue the charitable activiknes whilst managing th8 personal nsks for trLsslees. stat•m•nt of Tru•t•••' rn•pon•lblllth• Tha Trustees are responslble for prep8rfng th• Twslees, Report and the financlal ytatementB in accordgnce with applicable law and United Kingdom Accounllng Standards Iunlted Klngdom Generally Accepted Accounfjng Practice). The law applicable to charftles In England & Wales requires the Trustees to prepare financial statements lor each financial ¥thlch glve a true and fair view of the slate of affairs of the Charity and of 11$ Incoming re80urce8 and application of resources. including its incorne and expenditure. for that period. In prèparing these financial slalernenls, the Tnjstees are required lo.. select suitable accounting policies and then apply them eon$Sstenlly', ob8eNe thé methods and principles of the Charilles SORP IFRS 1021.. make judgment8 and accounting eslimales that are reasonable and prudent., state whether applicable UK Accounllng Slandar¢J3 IFRS 1021 have been followed, subject to any material departures disclosed and explained in the financial slatemenls., prepare the fin3ncial statements on the going concem basis unless it 1$ inappropriate to presume that the Charity wll Continue in bu5ine55. Page 4 ST NEOTS AND DISTRICT VOLUNTARY WELFARE AS30CIATION TRUSTEES. REPORT (CONTINUED) FOR THE PERIOD ENDED 30 JUNE 2024 Slatsm•nt of Trust•M' r•sponsibiliti•s ICONTINUEDI The Trustees are responsible for keeping adequate accounting records that are Eufficient to show and explain the Charity's transactions and disclose with reasonable accuracy al any lime the financial position of the Charty and enable them lo ensure that the financial statements comply with the charib.es Act 2011, the Charity (Accounts and Reports} Regulations 2008 and the provisions of the Trust deed. They are al30 responsible for saleguarding the assets of the Chartty and hence for taking reasonable steps for the prevenuon and detection of fraud and other irregularilie8. Approv•d by order of the members of the board of Tru$tae8 and signed on their behalf by.. Trustee Date.. Trufjt•• Page 5 ST NEOTS AND DISTRICT VOLUNTARY WELFARE ASSOCIATION INDEPENDENT EXAMINER'S REPORT FOR THE PERIOD ENDED 30 JUNE 2024 Ind•p•nd•nt Examlner's Report to th• Trustoos of St Neots and Dlstrfct Voluntary Wfrlfare A•8ociation I'thè Charity'l I report lo the charity Trustees on my examination of the accounts of the Charity for Ihe period ended 30 June 2024. Responsibilities •nd B••l$ of R•port As the Trustees of the Charity you are responsible for the preparation ol the accounts in accor¢Sance wth the requlremenls of the Charities Ael 2011 I'lhe 2011 Act'l. I report In respect of my examination of the Charills accounts carrled out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Direcliun3 given by the Charity Commission under geclion 145lSllb) of the 2011 Act. Indepondont Examln•r'$ Statemont Your attention 1$ drawn lo the fact that the Charty has prepared the accounts in accordance ￿rith Accounting 8nd Reporung by Charities.. Statement of Recommended Praetlce appllcable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 In preference lo the Accounting and Repo￿.ng by Charities. Statement of Recommènded Practice i65ued on 1 April 2005 which Ss referred lo in the extant regulations but has been withdrawn. l undergt8nd that Ihlg ha& been done in order for the accounts to provide o true and fair view in accordance ￿th the Generally Accepted Accounting Pradce effective for reporting perlods beglnning on or after 1 January 2015. I have completed my examination. I confirm that no matter3 have come to my attention in conn¢¢lion wlh the exarnination giwng me cause ID belleve that In any material respect.. accounting record$ were not kept in respect of the Charity a8 required ty sectlon 130 of the 2011 Act,. or the accounts do not accord those records,. or the accounts do not comply wth the appllcable requirements concerning the fomi and content of accounts Sel out In the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lfue and l8Sf' view whlch 1$ not a matter considered as part of an Independent exambnalion. I have no concems and have come across no other motter8 In connection wlh the examlnallon lo which attenticn Should be drawn in th1$ report in order to enable a proper understanding of the accounts lo be ￿athe0. This report is made solely lo the Charity's Trustees. as a body, in accordance with Part 4 of the Charilieg (Accounts and Reports} Regulations 2008. My work has been undertaken so that I might slate lo the Charity's Trustees thoye mallers l am required to $tsle lo them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law. I do not accept or agsume responsibility lo anyone other than the Charity and the Charity's Trustees as a body, for my work or for thi8 report. Signed.. Dated.. q Ap