THE CHARITABLE AND BENEVOLENT FUND THE ROTARY CLUB OF LEWES Reglstered no. Z53482 5TATEMErir OF ACCOUNTS FOR THE YEAR TO 30JUNE 2024 THE CHARtTABLE AND BENEVOLENT FUND OF THE ROTARY CLUB OF LEWES TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2024 The Trustees present their report together with the financial statements for the year ended 30 June 2024. Admlnlstratlve Detalts Name Charity Registration Number Address Trustees for the Year The Charltable and Benevolent Fund of the Rotary Club of Lewes 253482 27 The Marllnesplke. Shoreham-by-sea, BN43 5RD Peter B Boyse Fiona Kav Patrick M Newman Petèr R Gartrell John C Osborne Uoyds Bank, Cliffe Hi8h Street, Lewes Bankers Strurture, Govern•nce, •nd M4n•8•ineftt The Charity is governed by a Trust Deed doted 14 July 1967 as amended by order of the Charlty Commissioners dated 16 November 2Crf)4 and sthedule of 27 January 2005 Trustees are elected annually by the members of the Rot•ry Club of Lewe5 Decisions are made by the members of thè Rotary Club of Lewes acting through the Trusteès. Publ1¢ Benefft The Charity provides public benefit by the provision of grants and donations to those considered to be worthy of support through disabillty, poverty, and general need. Due conslderation has been given to the Public Benefit requirement under the Charities Art 2011. Obl•CtIv￿ •nd A¢tlvftl•s The princlp31 objective of the Charity is to raise funds through events, donations, and deeds of covenant and to apply those funds for the relSef of the poor and needy or such other charitsble purpose as the members of the Rotary Club ol Lewes shall in a duly constituted meetin8 direct. Main activities during the year were the Christmas Collection, County Town Dinner, Centenary Dlnner, Skittles tournament. and a Charity Golf Day. The maln planned activities for 202412S are a street collection at Christmas, a Skittles tournament, thè Lewes County Town Dinner, and a Charity Golf Day Flnanclal R•vlew The total income of the Charity in the year was £54611. Administrative and event costs totslled £23488 leaving a surplu5 of £31123. Charitable donations and grants made in the year totalled £34927. At the year end the Charity held £19255 of funds available for future charitable donations. No reserves are held with all funds bein8 avallable for distribution as required and agreed. A¢hl•¥em•nts and PerformJfi¢e The Charlty achleved the fundra151ng oblertlves for the year and received an individual donation which enabled the charity to make donations in accordance with the alms of the Charity. St•t¢rnent of Responslbllltles Charity Law requires the Trustees to prepare financial statements for each financial year which 8ive a true and falr vlew of the state of the Charity and of its financial artivities for that period. In preparing those financial statements the Trustees :. Selert suitable accounting policie5 and then apply them conslstently. Make judgements and estimates that are reasonable and prudent. State whether the policies adopted are in accordance with applicable attountln8 standards, sublert to any materlal departures dlsdosed and explalned In the financial statements. Prepare the finaneial statements on the 8oin8 coneem basis unless it Is Inappropriate to assume the Charity will continue In business. The Trustees are responslble for keepln8 proper actountlng records which dlsclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the flnanclal statements comply with the Charities Act 2011. They are also responsible for safe8uardln8 the assets of the Charity and hence for taking reasonable steps for the preventlon of fraud or other irregularities. This Report was approved by the Trustees on S 8024 Peter B Boyse MBE Chairman THE CHARITABLE AND BENEV(AENT FUND OF THE ROTARY CiUB OF iEWES Registered No. 253482 INDEPENDE1￿ EXAMINERS REPORTTO THE TRUSTEES I report to the trustees on mv examination of the financial statements of The Chariiable and Benevoleni Fund of The Rotary Club of Lewes (the charity) for the year endod 30 June 2024. Responslbllltles and basts of Teport As the trustees of the charity yOLb are responyble for the preparation of the financial statements in accordance with the requirernents of ihe Charitles Act 2011 Iihe 2011 Art). I report In respect of my examination of the charitrfs financial statements carrled out under sertion 145 of the 2011 Act. In carryin8 Out my examinaiion I have followed all the applicable Directions given by the Charity Commlssion under sertion 14515llbl of the 2011 Act. tTrdependentex•mlner'ss14tement Your attention 15 drawn to the fact that the charity has prep•red ftnanclal statements In •ccordance wlth Accounting and Reporting by Charities preparing their actounts in accordance wth the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 in preference to the Accounting and Reporting by Charities.. Statement of Recommended PT4￿1¢e IssLEed on l Aprll 2005 whlch Is referred to In the extant regulations but has now been ¥wthdrJwn. understand that this has been don• in ord•r for financial statements to provide a true and fair view in ccordance with Generally Accepted Accounting Practice effective for reporting periods beginnin8 on or after I January 2015. I have completed my ex•min•tion. I confim) that no matters have come to my attention in connection with the txaminalion ¥ivin8 me cause to believe that in any materlal respert.. aeeountlng records were not kept in respect of the charity as required by se¢tlon 130 ofthe 2011 Act,. or the flnanclal statements do not accord with those records.. or the flnanclal statement5 do not comply with the applKable requlrements concerning the form and content of accounts set out in the Charities IAc¢ounts and Reports) Regulation5 2008 other than Jny requirement that the accounts 8Trve a true and fair ¥lew whlch Is nor • matier considered as part of an Independent examination. Ihaven shoul reac cèrn d hav• corne across no other m•tters in connection with ihe exominailon to whl¢h atientlon Ihls report in order to enable a proper undersiandlng of the flnanclal statements to be Nlcholas Rawson FCA TC Group One Bell Lane East Sussex BN7 IJU s L (1(C￿￿. loTr- THE CHARITABLE AND BENEVOLENT FUND OF THE ROTARY CLUB OF LEWES Re8lstered No. 253482 BALANCE SHEET AS AT 30 JUNE 2024 2024 20 Current Assets Debtors - Note 5 Cash at FJank- Charity Account Skittles Account 1564 13161 7524 1776 25839 4987 22249 32602 Crtdltors Amounts falling due wlthin one year- Note 6 9543 Net Current Assets 19255 23059 pltll afid R•s•rv•s Unrestrlcted Funds Restrirted Funds 19255 21623 1436 19255 23059 The Accounts were approved by the Trustees on W024 and signed on behalf of the Charity by the Chalrman. Chairman Peter B Boyse MBE THE CHARITABLE AND BENEVOLENT FUND OF THE ROTARY CLUB OF LEWES Re8iStered No. 253482 STATEMENT OF FINANaAL AcnvmES FOR THE YEAR ENDED 30JUNE 2024 Note Restrlcted Unrestrirted Fynds Funds Total funds 2024 TotJl Funds Incomlng Resources Donations. Fund Raisin8, & Covenants plus tax refund 5292 49319 54611 60808 Total Incomlng Resources 5292 49319 54611 60808 Resources Expended Event costs & Admin 12% 22192 23488 10745 3996 27127 31123 50063 Charltable Expendlture 5432 29495 34927 40138 Net Movement in Funds 114361 123681 138041 9925 Balan￿5 b/f l Julv 2023 1436 21623 23059 13134 Balances clf 30 June 2024 19255 19255 23059 THE OIARITA8LE AND BENEVOLENT FUND OF THE ROTARY CLUB OF LEWES Registered No. 253482 NOTES TO THE ACCOUNTS FOR THE YEAR TO 30 JUNE 2024 Note l. Accountln8 Pollcles A¢counting convention The accounts have been prepared under the historical c05t convention and in accordance with the Charities SORP effective l January 2019. Income Is credited to the statement of financial activitles In the perlod in which it is receivable with the exception of donations and legacies whl¢h are accounted for on a receipts basis. Expenditure is included on an accruals basls. Unrestricted funds are donations and other incoming resource5 receivable or generated for the objects of the Char5ty wlthout further specified purpose and are available as general funds. Note 2. Skittles ZOZ4 2023 Income Entry Fees Advertising and Lane sponsors Gate Income Donation from 8ar Donation from Food stall Sponsorship & Donations Sale of Balls 3810 1850 870 iooo 250 150 300 2650 1333 iooo 250 loo 220 9633 8230 Expendlture Equipment and Repalrs net of sales Pri2es En8ravtn8 Medical Attendance Miscellaneous 1134 175 400 135 loo 450 222 890 2086 Excess of income over expenditure to note 3 8743 6144 Note 3. Incoming Resources and Ev￿t & Admlnlstrntlon ExPl￿se$ Restrlrted Funds Income Expen Net 202J Golf Day Centenary 4022 1270 1034 262 2988 1008 3834 1436 5292 1296 3996 5270 Unrestrlrted Funds Inwme Expenses Net 2023 Events Golf Day Tree of Goodwill CountyTown Dinner Centenary Dinner Skittles INote 21 Heads & Tails Mlscellaneous 4022 6515 15869 12955 9633 1034 175 9639 1¢)052 890 2988 6340 6230 2903 8743 60 14021 1279 5061 6144 158 402 49054 265 22192 26862 265 19508 20285 5000 Donations Received Gift Aid Tot•1 49319 22192 27127 44793 Note 4 Charftable Donatlons RestrSLted Funds St Peter & St James Hospi Lewes G C Captain's Charity Centenary Gift to Lewes Town 1494 1494 5432 Unrestrlcted Funds Centenary Gift to Lewes Town Tree of Goodwlll vouchers Primary School Support Food Banks Lewes Citizens Advice Shelterbox Rotary Foundation Lewes Castle ITOG Share? Lewes Barblcan (TOG Share) Round Table ITOG share) Frlends of Lewes VSctorla St Peter & St James Hospice Alr Ambulance Sussex Pathway5 Bipolar Samarltans Ridin8 for the Disabled St Peter & St James Hospice Lewes Open Door Lewes kouts Ringmer Memory Café Action in Rural Sussex Ringmer Vlllage Library Ringmer Village Hall Furniture Now 701 3000 2500 4000 1500 1080 2000 831 215 475 435 Skittles Gate 2023 435 Skittle5 G•t* 2023 1500 3500 500 500 1000 3000 299 500 5CM) 250 250 390 134 29495 Note 5 Debtors Hèads & fails Sale of Skittles Balls Skittles Adverts Skittles Bar and Catering Franthise 14 200 loo 1250 1564 Note 6 Credlto Golf Day Intries received in •dv•nce Skittles expenses 2340 654 2994