**Registered Charity No. 253214**
**DR W E RIPPER MEMORIAL HALL, DOCKING ANNUAL REPORT, FINANCIAL STATEMENTS AND ACCOUNTANTS’ REPORT FOR THE YEAR ENDED 31 MARCH 2025**
## **DR W E RIPPER MEMORIAL HALL, DOCKING**
## **INFORMATION**
Charity number: 253214 Conveyance Deed: 13 June 1967 Trustees: Mr R Gillett (Chair) Mr N P Howell Mr R F Lowe Mrs B P Lowe Mr A Rout Committee: Mr M Todd (Chair) Mrs B Masters (Treasurer) Mr C Clements Mrs A Craig Mrs M Honeyman Mrs D Johnson Mrs S Playford Mrs J Flower (Bookings Clerk & Secretary) Mrs Theunissen Mr R Todd Accountants: Larking Gowen LLP Summerhill House 1 Sculthorpe Road Fakenham Norfolk NR21 9HA
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**DR W E RIPPER MEMORIAL HALL, DOCKING**
## **REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
|**Contents**|**Page**|
|---|---|
|Trustees’ Annual Report|3 - 5|
|Independent Examiner’s Report|6|
|Receipts & Payments Account|7|
|Statement of Assets & Liabilities|8|
|Notes to the Accounts|9|
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**DR W E RIPPER MEMORIAL HALL, DOCKING**
## **TRUSTEES’ ANNUAL REPORT**
The Trustees present their annual report and the financial statements for the year ended 31 March 2025.
## **REFERENCE AND ADMINISTRATIVE INFORMATION**
Dr W E Ripper Memorial Hall is a registered Charity (no. 253214) established by a Conveyance Deed dated 16 June 1967 and Rules dated 27 June 1967. The address for correspondence purposes is Kamway, Stanhoe Road, Docking, King’s Lynn, PE31 8NJ.
## **Charity Trustees**
The Trustees who served during the year were as follows:
Mr R Gillett Mr N P Howell Mr R F Lowe Mrs B P Lowe Mr A Rout
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing body**
There are currently 5 trustees. For a Trustee member to be elected, they must be proposed and seconded at a committee meeting. To be elected as a trustee, they must show an interest in supporting the Charity and attend committee meetings.
A Trustee may retire by giving verbal notice at a committee meeting.
The Trustees have overall responsibility and accountability for the Hall and the Management Committee have the responsibility of the day to day running of the Hall and the fundraising to help with projects etc.
## **OBJECTIVES, PRINCIPAL ACTIVITIES AND PUBLIC BENEFIT**
The aim of the charity is to provide the village hall facilities in Docking for the use of inhabitants of the Parish. This includes for meetings, lectures, classes, recreation and special events. The objective of the charity is to improve the conditions of life of the said inhabitants.
## **Public Benefit**
The Trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Commission in exercising their powers or duties.
## **REVIEW OF ACHIEVEMENTS AND PERFORMANCE FOR THE YEAR**
An overview of the year is set out below:
The Trustees continued to oversee the charity, with the support of the management committee, who are delegated responsibility for the day to day operation of the hall.
From the community point of view the hall is achieving its objectives of bringing all age groups together. The hall’s activities and user-groups have all been growing fast, the committee continues to do all it can to support the groups. Some groups have expanded their sessions notably, the keep fit now has a session 4 out of the 5 weekdays. The Market and cafe are doing very well with an average of 12 to 18 stalls each week and the café taking over £150 a week on average.
3
**DR W E RIPPER MEMORIAL HALL, DOCKING**
## **TRUSTEES’ ANNUAL REPORT (continued)**
## **REVIEW OF ACHIEVEMENTS AND PERFORMANCE FOR THE YEAR - continued**
On fund-raising, the monthly Saturday café and weekly Wednesday market café are doing well providing us with a regular income we have gained more new stalls so supporting local small business in the community too. The market was supported by the committee’s decision to offer stall holders the use of their pitches for free in January and the market has a strong online/social media following. We were able to still support charitable ventures, such as an event to support Macmillan Nursing by offering rent free use of the hall. The Christmas party for the senior members of the community was well attended but slightly down on numbers (60 people) and was funded by donations but organised and staffed by the committee. The connection with the younger members of the village should be fostered by this and other similar associations. And we are doing this by our close relations with the cub scouts organising a picture competition at our yearly BBQ, also we celebrated the movement in the village for 105 years. The benefit to the hall comes in the increased use of its facilities by such groups as parents looking for a suitable venue for christenings, birthday parties and other anniversaries.
The use of the hall on Monday nights by a Pizza van is a very successful partnership, he continues to thrive and provide a treat and service for the community.
In terms of the building fabric, this year we have replaced the main entrance door, and the last set of fire exits, the state-of-the-art kitchen facility we installed last year has made a big difference for the cafes making us able to add a full breakfast to our menu. The Saturday café has greatly increased the income and has also allowed the children’s groups doing more cooking activities. All possible with donations and grants and hard work by the committee. We have also been replacing smaller items such as tablets and cleaning equipment to help us. We are hoping for next year to replace the boiler and refurbish the annex with new ceiling and floor. The main hall floor will also hopefully be sanded down again.
Cleaning is managed by the Committee members with support of non-committee members who wish to help out, and the feeling is that this has proved more efficient and cost effective than employing a cleaner.
The letting and use policies of the hall worked well and the hall is booked up with regular classes and functions every day of the week, moneys from this will be put back into bettering the hall for its users. No borrowing was required in order to meet liabilities or to manage cash flow and the bank facilities (two accounts, one for deposit and the other a cheque account of payments, with online review available to the Treasurer) generated a small but welcome surplus of interest payments. The charity maintained its reserve policy principle (agreed at £10,000).
Thought and planning has moved on to the next major project, which will likely be the replacement of the boiler and alterations to the annex. While this undertaking is planned, other small projects will continue, such as sanding the main hall floor and general maintenance.
Services to the hall continue to be managed by long term contracts where possible (eg Electricity and Scottish Power) or syndicate membership where possible (e.g. Brancaster Oil Supply Syndicate for Heating Fuel Oil).
Would like to finally add, all of these achievements would not be possible without the hard work of the committee and the support of the users groups and the community.
## **RISK MANAGEMENT**
The Trustees regularly review the main risks that may impact the Charity and implement action and safeguards to mitigate those risks where necessary.
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DR W E RIPPER MEMORIAL HALL, DOCKING
TRUSTEES. ANNUAL REPORT Icontlnued)
REVIEW OF ACHIEVEMENTS AND PERFORMANCE FOR THE YEAR- continued
FINANCIAL REVIEW- RESERVES
As at 31 March 2025 the Charity had lolal cash funds of £15,82212024 £14,214). Of these none {2024
nce) are restricted. Unrestricted funds are £15.82212024 £14.214).
TRUSTEES, STATEMENT
This rewrt was approved by the Trustees and signed on their behaK by..
Name.. Matthew Todd
Name: Roger Lowe
Chalrnian of the Commlttee
Trustse
Dale..
131,.125
**INDEPENDENT EXAMINER’S REPORT TO THE BOARD OF TRUSTEES ON THE UNAUDITED ACCOUNTS OF DR W E RIPPER MEMORIAL HALL, DOCKING**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DR W E RIPPER MEMORIAL HALL, DOCKING (the 'charity')**
I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 March 2025.
This report is made solely to the charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's Trustees as a body, for my work or for this report.
## **RESPONSIBILITIES AND BASIS OF REPORT**
As the Trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **INDEPENDENT EXAMINER'S STATEMENT**
I have completed my examination. I can confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Christopher Yeates FCA DChA**
Larking Gowen LLP Chartered Accountants Summerhill House 1 Sculthorpe Road Fakenham Norfolk NR21 9HA
Date: 4 November 2025
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## **DR W E RIPPER MEMORIAL HALL, DOCKING**
## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025**
|**RECEIPTS**
Bank interest
Clubs & groups
Grants
Donations
Food van
Events & functions
Kitchen donation
Kitchen loan
**TOTAL RECEIPTS**
**PAYMENTS**
Accountancy
External oak doors
Equipment
Event expenses
Insurance & licences
Maintenance
&
repairs
Kitchen facility
Kitchen loan – repaid
Utilities
Advertising
Sundry
Postage & stationary
**TOTAL PAYMENTS**
**SURPLUS/(DEFICIT)**
Balance bfwd at 1
April 2024
Balance cfwd at 31
March 2025|**Unrestricted**
**funds**
**£**
**Restricted**
**funds**
**£**
**2025**
**Total**
**funds**
£
194
-
194
8,023
-
8,023
-
95
8,000
-
8,000
95
1,306
-
1,306
15,860
-
15,860
-
-
-
-
-
-
**25,478**
**8,000**
**33,478**
1,356
-
1,356
797
8,000
8,797
3,693
-
3,693
3,671
-
3,671
1,132
-
1,132
2,716
-
2,716
-
7,500
-
-
7,500
2,715
-
2,715
-
229
61
-
-
-
-
229
61
23,870
**8,000**
**31,870**
1,608
-
1,608
14,214
-
14,214
**15,822**
**-**
**15,822**|**2024**
**Total**
**funds**
**£**
115
6,765
-
305
921
13,658
17,500
7,500|
|---|---|---|
|||**46,764**|
|||1,254
-
349
2,347
861
5,833
48,308
-
2,233
360
27
69|
|||**61,641**|
|||(14,877)
29,091|
|||**14,214**|
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DR W E RIPPER MEMORIAL HALL, DOCKING
STATEMENT OF ASSETS AND LIABILITIES
AS AT 31 MARCH 2025
2025
2024
CASH FUNDS
Current account
Reserve account
Pelty cash
624
14.986
212
605
13,443
166
TOTAL CASH
15.822
14.214
RESERVES
Uniestricled cash
Reslri¢led
15.822
14,214
TOTAL RESERVES
15.822
14.214
Other assets and Ilabllltles
The charity own5 the Drw E Ripper Memorial Hal.
At 31 March 2024 the charity had a liabilty for a loan taken out lo help fund the new kitchen faulily of
£7,500. The loan was repayable over 10 years but was repaKI in full during the current year end 31 March
2025.
We approve the financial statements on pagos 7 to 8.
Name.. Roger Lowe
Name: Barbara Lowe
Trusté•
Trustse
Date..
211,.1,
**DR W E RIPPER MEMORIAL HALL, DOCKING**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025**
## **1. General Notes**
Basis of accounting:
The accounts have been prepared on a receipts and payments basis. Accordingly no account is taken of amounts payable or receivable at the period end.
## **2. Transactions with Trustees**
The Charity does not have any employees (2024 None).
No remuneration, expenses or other benefits were paid to the Trustees or people connected with them, by the charity (2024 None).
No transactions were undertaken by the charity in which a Trustee or connected person has a material interest (2024 None)
## **3. Other disclosure issues**
The Charity has not given any guarantees charged or received a loan secured on any of its assets, or has at the year-end any contingent liabilities.
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