# **Campus Children’s Holidays (Cambridge University) Trustees’ Report and Financial Statements**
**Year ended 30[th] September 2022**
**Charity no. 252982**
**Campus Children’s Holidays (Cambridge University) Year ended 30[th] September 2022 1**
||**1**|
|---|---|
|**CONTENTS:**||
|Legal and administrative information|2|
|Trustees|2|
|Key Management Team (Executive Committee)|3|
|Annual General Meeting Dates|4|
|Executive Committee Meetings between Annual General Meetings|4|
|Address|4|
|Bankers|4|
|Report of the trustees for the year ended 30 September 2019|5|
|Constitution and objects|5|
|Organisation|5|
|Projects|5|
|How our activities deliver public benefit|6|
|Financial review|7|
|Reserves policy|7|
|Investment policy|7|
|Risk management|8|
|Future plans|8|
|Independent Examiner’s Report to the Trustees of Campus Children’s Holidays||
|(Cambridge University)|9|
|Independent examiner’s statement|9|
|Statement of Financial Activities|10|
|Balance Sheet|11|
|Notes forming part of the financial statements for the year ended 30 September||
|2019|12|
|1. Principal accounting policies|12|
|2. Volunteers, trustees and related parties remuneration|13|
|3. Tangible fixed assets|13|
|4. Debtors|13|
|5. Prepayments|13|
|6. Creditors|13|
|7. Funds|13|
|8. Income from Trustees and Related Parties|14|
1
**Campus Children’s Holidays (Cambridge University) Year ended 30[th] September 2022 2**
## **Legal and administrative information**
## **Trustees**
_During the year 2021 – 2022:_
E Bealey (Chair) M Petty (Treasurer) L Champion (Secretary) E Curry C Howell P Quincey
_At the date of the signing of the accounts:_
L Champion (Chair) E Bealey (Treasurer) O Gould (Secretary) C Howell Z Marson M Petty P Quincey
2
**Campus Children’s Holidays (Cambridge University) Year ended 30[th] September 2022 3**
## **Key Management Team (Executive Committee)**
_During the year 2021 – 2022:_
L Akrill E Bealey J Boyd L Champion M Croghan E Curry E Davis C Howell J Keay J Landy R Leech J Lindley A Magee M Petty R Pinder P Quincey H Slater-Petty M Slater-Petty E Stanton
_At the date of the signing of the accounts:_
L Akrill E Andrews E Bealey L Champion M Cowie E Curry O Gould C Howell R Leech Z Marson H Matthews M Petty R Pinder S Pollitt-Walmsley P Quincey M Shield H Slater-Petty E Stanton A Wright
3
**Campus Children’s Holidays (Cambridge University) Year ended 30[th] September 2022 4**
## **Annual General Meeting Dates**
16th October 2021 15[th] October 2022
## **Executive Committee Meetings between Annual General Meetings**
13[th] November 2021 15[th] January 2022 5[th] March 2022 2[nd] April 2022 14[th] May 2022 25[th] June 2022 17[th] September 2022
## **Address**
Campus Children's Holidays The Gateway 85-101 Sankey Street Warrington Cheshire WA1 1SR
## **Bankers**
CAF Bank Ltd, National Westminster Bank plc, HSBC Bank plc
4
**Campus Children’s Holidays (Cambridge University) Year ended 30[th] September 2022 5**
## **Report of the trustees for the year ended 30 September 2022**
The trustees present their report along with the financial statements of the charity for the year ended 30 September 2022. The financial statements have been prepared in accordance with the accounting policies set out on pages 13 - 15.
## **Constitution and objects**
Campus Children’s Holidays is a charitable unincorporated association, founded in 1967, and its governing document is its constitution. It is a registered charity, number 252982.
The objects of the charity are to provide or assist in the provision of holidays and holiday activities in the interests of social welfare for children whose conditions of life will thereby be improved and who have need of such holidays by reason of their poverty or social and economic circumstances.
## **Organisation**
The trustees who have served during the year and serve currently are set out on pages 2 - 3. Trustees are elected at the Annual General Meeting by the Campus membership, which consists of the volunteers on its projects. The board of trustees along with other individuals who volunteer to assist with the running of the charity (known as the Executive Committee) meet at regular intervals during the year, though there are also subgroup and working group meetings throughout the year, reporting back to the Executive Committee. Trustees communicate frequently between meetings, and conduct a large amount of work on an individual basis and in small groups.
The trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
## **Projects**
This year was a return to normality for Campus after two previous years affected by Covid. Our residential project returned to North Yorkshire and our Hippocampus project to its usual site in Liverpool, however we did run a reduced number of weeks due to constraints at and concerns about volunteer recruitment following Covid. The section below summarises what we aim to deliver (usual practice) , and what we delivered this year
## _Residential Project_
This is the largest of our projects. For up to five weeks over the summer Campus takes around 28 children for a week at a time on a residential holiday, where they participate in activities such as climbing, swimming, ice skating or cycling. The children are aged between eight and thirteen, and are divided into groups of four to six children. Each group is looked after by two to three volunteers who ensure their group gets the most out of their holiday. This typically runs for 5 weeks and in our last ‘normal’ year (2019), a total of 150 disadvantaged children benefited from the residential project.
This year we ran three weeks of a slightly smaller Residential Project, giving a holiday to 59 children.This was due to building works being undertaken at the site, which reduced the capacity of the site and the number of weeks it was available. Children on our residential project this year were aged 8-13, and did a variety of activities, including swimming, ice skating and high ropes.
## _Hippocampus Project_
This project also runs for up to five weeks during the summer and is a day project, usually based at a church hall in Liverpool, which provides space for activities and accommodation for adult helpers. Hippocampus is aimed at younger children (6 to 10 years old), those with special needs and those aged 11 to 13 who would have not been suitable for the Residential Project. Children take part in craft activities and games, as well as organised activities such as swimming and farm visits. This project takes approximately between 10 and 20 children each week with a ratio of one volunteer for every two children, allowing all participants to benefit from the high volunteer- to-child ratio. In 2019 Hippocampus ran for 3 weeks with 51 children benefitting.
This year we ran two weeks of Hippo, taking a total of 34 children with 18 helpers. This reduction to two weeks from three weeks the previous year was due to a reduced number of coordinators, many of whom stepped back from Campus during covid. Two individuals co-ordinated hippocampus for the first time this summer, and we onboarded a new young helper.
5
**Campus Children’s Holidays (Cambridge University) Year ended 30[th] September 2022 6**
## _Young Helper Project_
Young Helpers are volunteers aged between 14 and 17 who attended Campus projects as children and now come back on the projects as volunteers. The Young Helper Project is designed to train and assess teenagers who in their last years as children on Residential Project showed the responsibility needed to be a volunteer. Those who complete this project successfully are invited back onto other projects in the future in the capacity of a Young Helper. We usually take 6 or 7 potential Young Helpers each year.
This year's young helper project returned to its usual slot over the Easter break, and took place near Liverpool. The project lasted three days and 7 children attended, of whom 5 were deemed to have passed and were invited to become young helpers.
## _Winter Project_
Winter Project runs for up to five days after Christmas and serves as a one-day reunion for the children, as well as for volunteers, with children from each week of the summer projects (Residential Project and Hippocampus) being invited to attend for a day of craft, games and organised activities. This project provides continuity for the children, and gives them a chance to meet up again with the friends they made during the summer, as well as giving their parents a break during a busy and sometimes stressful time of year.
The 2021 Winter Project was not able to run due uncertainty over the Coronavirus Omicron variant which was predicted to spread over the Christmas period and potentially cause restrictions.
## **How our activities deliver public benefit**
The trustees have had due regard to the guidance published by the Charities Commission in compliance with its duties under Section 4 of the Charities Act 2011.
This guidance sets out two key principles:
- (1) the organisation must have an identifiable benefit; and
- (2) the benefit must be to the public or a section of the public.
Campus strives to provide enjoyable and high-quality holidays to as many children as we are able. We provide holidays to those children who would otherwise not have such an opportunity, by reason of poverty and difficult family circumstances. Where families have more than one child we will take all the children of the relevant ages on holiday where appropriate. This gives them a holiday together whilst also giving their parents or carers a break. Once we have taken a child on a Campus holiday we continue to invite them each year until they are 14, thus providing them with continuity and reliability. We make no requirements of the children’s families and all our holidays are provided entirely free of charge. We make a particular effort to welcome and assist those children with special needs, and endeavour to offer equal opportunities to all children, unless their attendance would put them or others at risk. In 2022, 9% of children who attended our projects had an Education, Health and Care Plan (compared to 3% nationally).
We work very closely with Liverpool City Council’s Children’s Services department and have done so for many years. Social workers identify those children who they think would benefit from our holidays and refer these children to us. We also work with Barnardo’s and Early Help, who help us to identify additional children who would benefit from the holidays that we provide.
These children and their families are likely to have had a particularly tough time over the coronavirus pandemic, and we know that giving them a chance to take a break will have been highly valued.
## Of the parents and carers who responded to our 2019 survey:
- 100% agreed that their child enjoyed their Campus holiday
- 96% reported that family benefited from the break provided by Campus
- 100% indicated that they would like their child to attend future Campus projects
The trustees consider that for these reasons the charity meets the public benefit requirement.
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**Campus Children’s Holidays (Cambridge University) Year ended 30[th] September 2022 7**
## **Financial review**
## **Income**
Campus relies upon grant-making organisations, fundraising events and donations from individuals, groups, companies and Cambridge University colleges for its income.
In 2021/22 total income was £38,776, compared to £35,191 in the previous year. This increase in income was largely down to an increase in large donations from trusts and grant-giving bodies, as we have resumed applications after a pause when we were unsure if we could run projects due to covid concerns. This increase made up for a fall in individual donations, though this is mainly attributed to natural variation - 20/21 individual donations were boosted by a £5000 bequest. There has been a slight fall in regular donations, which we hope to counter with the launch of a new fundraising platform.
With our already healthy reserves and the improved income we were able to comfortably run as many weeks as we had capacity for running.
## The breakdown is as follows (£):
|as follows (£):|||
|---|---|---|
||**2021-22**|**2020-21**|
|From individuals|15,240|22,098|
|From organisations|300|1,753|
|
From trusts and grant-giving bodies|23,500|6,500|
|
Fundraising events|322|1,062|
|Oxfizz volunteering1|0|1,192|
|Reclaimed tax|-1200|2,379|
|Other income2|614|206|
|**Total Incoming resources**|**38,776**|**35,191**|
Unfortunately, we found that we have had to write off a quantity of gift aid which has passed the date when it can be claimed. We are in the process of claiming all outstanding gift aid now.
Overall this year’s income was an increase in the previous period and closely matched the expenditure with the reduced number of weeks. Looking forward, as we build up our capacity to run projects, by recruiting and training new volunteers we will reassess our fundraising goals to match.
## **Expenses**
Total expenditure this year amounted to £38,184, compared to £47,891 in 2020/21 and to £55,176 in 2018/19 when we last ran a conventional summer.
A breakdown of the relevant factors is as follows:
- Site Hire Costs - We moved back to our pre-covid sites for hippocampus and residential, both of which were significantly cheaper than those used in 2021. In the previous summer, more expensive accommodation was used to allow for greater social distancing by volunteers and to be closer to Liverpool so as to return children home more quickly if needed.
- 3 Weeks of Residential - We ran an additional week of residential compared to last year- but this increase was dwarfed by the impact of accommodation costs.
- Fewer Children - The total number of children was slightly less in 2022 than 2021 (59 children on residential vs 46, 34 children on Hippocampus versus 68) with a shift to the majority of the children attending the residential project rather than Hippocampus.
- No Winter Project - We did not carry out a winter project as it was cancelled due to coronavirus concerns
After the unusual years of covid these expenditures should be more in line with levels of expenditure going forward.
> 1Oxfizz was a social enterprise which offered mock Oxbridge interviews. When individuals volunteered to run interviews, an hourly rate for their time was donated to a charity of their choice. Oxfizz closed in January 2021. 2Other income includes bank interest, sale of merchandise (t-shirts), and income from expired cheques
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**Campus Children’s Holidays (Cambridge University) Year ended 30[th] September 2022 8**
## **Reserves policy**
Campus aims to hold at the start of the financial year (1st October) unrestricted reserves equal to between 80% and 100% of the following year’s forecast total expenditure. Based on ‘normal’ recent years, we would expect annual expenditure of around £55,000.
If there are any restricted funds that are allocated to operational expenditure on particular projects in the coming year and within the forecast expenditure for those projects then they are considered as unrestricted for the purpose of assessing the above target. This policy is kept under review in order to ensure that the financial risks to which Campus is exposed are mitigated as far as is possible.
At the end of the year 2021/22 the amount held in unrestricted free reserves is £92,382. This high level of reserves originated from strong fundraising in 2016 - 2018, followed by projects being unable to run, or running at a smaller scale from 2020 - 2022.
We have been fortunate to have these reserves to be able to absorb the expenditure of a year with higher covid expenses and lower grant fundraising. It is beneficial looking forward campus funds face pressures; inflation driving up the cost of projects, the closure of many grant giving organisations and trusts during covid and the cost of living crisis may affect our income from donations. As we return to a more ‘normal’ campus with these higher expenses, we expect to gradually reduce our reserves to a more standard level.
In addition to the unrestricted reserves, Campus continues to benefit from an endowment fund. This money is held for the purpose of generating income for the charity in the form of interest or, exceptionally, to provide capital for new or additional charitable activities within Campus’ objectives as agreed by the trustees. Use of the endowment fund to provide capital for new projects can only take place if confirmed by the Campus membership by a resolution of a general meeting. Given our higher level of reserves in recent years, Campus decided to add £20,000 to the endowment fund this year, bringing the total held to £71,447.
## **Investment policy**
Campus’ unrestricted reserves should be held in an account (or accounts) that offer free, easy and secure access to the funds. It is considered that a current account (or accounts) offers the best ability to achieve this, in particular due to considerations such as ease of withdrawing cash for projects and ease and security of spending money both online and by cheque. As such the interest rate of such an account is of the lowest importance when choosing an account (or accounts).
Campus’ endowment fund and any other investment funds should be held in such a way to maximise return on the investment relative to the financial loss incurred for needing access to the funds and the risk of that access being needed.
This will continue to be reviewed annually.
## **Risk management**
The major risks to which the charity is exposed, as identified by the trustees, have been reviewed in the year and systems have been established to mitigate those risks, in particular our insurance and management policies.
The Finance Officer and Treasurer report at least three times a year to the Executive Committee on the financial stability of the charity and all major decisions made are made in light of the risk posed by the charity’s financial situation.
The Trustee Indemnity Insurance Policy is reviewed annually to ensure it is sufficient for the needs to the charity.
Naturally, coronavirus raised new risks to be considered on projects. We performed a covid risk assessment, considering whether projects could run safely, and what restrictions would be implemented if so.
## **Future plans**
Campus is planning to run Winter, YHP, Residential and Hippo projects again in 2023, largely in line with how they were run pre-pandemic.
8
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Campus Children's Holidays (Cambridge University)
Year ended 30" September 2022
Statement of Financial Activities
3)21-2022
Annlver5ary Resldentlal Unre5trfcted
Yèar to
fund
fvnd
funds 30 S•p 22
2020.2021
Annlv¢r5ary R¢51dentlal Unre5trlct¢d
Year to
fvnd
lund
lund$ 30 Sèp 21
Funds brought I01rd
51,447
111,790
163, 237
51,447
8,718
175.936
INCOMING RESOURCES
Donations and Logaci¢s
Incorno Irom Charilablo Aclivibos
Incorno Irom olhor trading a¢liwlies
Income from $818 ol rnerchandise
Inv0slmonl Incomo
Other Income
Total Incomln
16.000
21.840
37,840
32,731
32,731
322
15
322
15
2,254
2,254
448
448
38,T76
198
198
r•$our¢•$
RESOURCE EXPENDED
Gosls of i&ising funds
Cost ol running fundraising events
Expenditure on Ch8ril&ble AGtivitffjs
15.952
15,952
4,970
1,927
8,718
8,653
14,743
1,500
594
15,371
14,743
1,500
594
Hippocampus Proi8cI
Young HgIp8r Proi8cI
Winl(Jr Proi8cI
Activity Box95
Minibus hire and maintenanc8
other
Depr8cialion
Insurancg
Adminislrabon, volunlgers and olhgr
Total Ex
•ndltur•
4.970
1.927
48
4.009
4,057
6,?88
6,288
5.246
3.192
2.639
5,246
3,192
2,639
4,751
4,751
3,151
1,492
1,492
592
6Y2
592
6Y2
Net In¢om•l
out oln
r•sour¢•s
Transfer5 befveen funds
Net mov•ment in funds
6Y2
6Y2
Funds brou
ht forward
Funds carried forward
61,447
71,447
111,79)
92,3V2
163,237
163,829
61,447
51,447
116,771
111,790
176,936
163,237
li
Carnpus Children's Holidays (Cambridge University)
Year ended 30" September 2022
Balance Sheet
Balance sheet
6at30S8p22
6at30Sap21
FrAèd assats
Minibus
Bcuncy casle
23,754
1.487
25,241
23,754
25,219
AcCUnlatl dePrlaon
bcd< ue of fix&J ats
24.249
4,751
Current assets
Cash
Debtcrs
Prepaym
148.846
14,C61
154.
164,8&3
165,958
ProMscS
Credilcrs
Net current assets
162.838
158.4¢XJ
NEf ASSETS
241
REPRESENTED BY
Fixed assets fvnd
Hppcrampus Fund
Resdwb"d Fund
Re5tricl&J funds
ithrean'cbj funds
RESERVES
92.392
111.794
AnnIrSary fvnd
End0wrfts
TOTAL FUNDS
51447
71.447
51.447
241
12
**Campus Children’s Holidays (Cambridge University) Year ended 30[th] September 2022**
## **Notes forming part of the financial statements for the year ended 30 September 2022**
## **1. Principal accounting policies**
Campus Children’s Holidays is a public benefit entity under FRS 102. The Financial Statements have been prepared in accordance with the applicable accounting standards, the Charities Act 2011 and the Charity Commission’s revised Statement of Recommended Practice issued in Charities SORP 2015 (FRS 102). The Financial Statements have been prepared under the historical cost convention.
## a) Accounting convention
The financial statements are prepared under the historical cost convention, and in preparing the financial statements the charity follows best practice as laid down in FRS 102.
## b) Funds
General purpose funds represent those funds of Campus Children’s Holidays that are not subject to any restrictions regarding their use and which are available for application to the general purposes of Campus Children’s Holidays. Funds designated for a particular purpose by Campus Children’s Holidays are also unrestricted.
The financial statements include all transactions, assets and liabilities for which Campus Children’s Holidays are responsible in law.
## c) Voluntary income and capital sources
Collections are recognised when received by or on behalf of Campus Children’s Holidays. Planned giving receivable under Gift Aid etc. is recognised only when received. Income Tax recoverable on covenants or Gift Aid donations is recognised when the income is probable.
Grants and legacies Campus Children’s Holidays are accounted for as soon as Campus Children’s Holidays is notified of its legal entitlement and the amount due. Receipts from fundraising events are accounted for gross.
## d) Resources expended
Expenditure is included on an accruals basis.
“Administration, volunteers and other” costs comprise expenses such as postage, telephone calls, and transport for project site assessment visits. The charity has no salary or wage expense.
## e) Tangible fixed assets and depreciation
Fixed assets are depreciated on a straight-line basis. A useful life of five years is assumed for motor vehicles and three years for other equipment. Assets are depreciated for a full year in the year of acquisition, and are not depreciated in the year of disposal.
## f) Debtors
Trade and other debtors are recognised in the settlement amount due. Prepayments are valued at the amount prepaid net of any trade discounts due.
## g) Creditors and Provisions
Creditors and provisions are recognised where the charity has a recent obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.
## h) Current Assets
Amounts owing to Campus Children’s Holidays at 30 September in respect of fees, rents or other income are shown as debtors less provision for amounts that may prove non-collectible.
## i) Cash and bank
Cash at bank and cash in hand is recognised based on the balances at 30 September.
13
**Campus Children’s Holidays (Cambridge University) Year ended 30[th] September 2022**
## **2. Volunteers, trustees and related parties remuneration**
Volunteers, trustees and key management personnel received no remuneration or expenses during this year or the previous year. There are no employees. No amounts were paid to third parties for trustees. Related party donations are described in note 8.
## **3. Tangible fixed assets**
A minibus and bouncy castle are carried in the fixed assets fund. The minibus was purchased in 2017/18 when the previous minibus was scrapped. During this year, we retired our old bouncy castle and purchased a new one.
## **4. Debtors**
||**2022**|**2021**|
|---|---|---|
|Accrued income|14,061|8,863|
Accrued income primarily consists of Gift Aid to be reclaimed from HM Revenue & Customs and amounts donated to Campus in the period through Virgin Money Giving which were not paid to Campus as at 30 September 2022.
During this year, we have had to write off a quantity of Gift Aid which has passed the date when it can be claimed. We are in the process of claiming all outstanding Gift Aid now.
There is also an accrued donation where Campus was informed of a college donation of £250 in June 2021 which was received in the 2021/22 financial year. A £7,500 donation from the Sobell Foundation was also awarded but not received in the 2021/22 financial year.
## **5. Prepayments**
||**2022**|**2021**|
|---|---|---|
|Public liability insurance|1027|1,027|
|Vehicle insurance|715|717|
|Trustee Indemnity Insurance|226|182|
|YHP Site Deposit|0|200|
|Other Prepayments|8|8|
|**Total Prepayments**|1,976|2,134|
When the 2020 YHP was cancelled due to the coronavirus pandemic, it was agreed that the deposit for renting the site would roll over to the next time we use the site. We have not returned to this site as we found a superior alternative site with more space and better facilities, so are writing off this prepayment.
Other prepayments represent a prepayment in respect of the annual fee payable to the Information Commissioner.
14
**Campus Children’s Holidays (Cambridge University) Year ended 30[th] September 2022**
## **6. Creditors**
|**6. Creditors**|||
|---|---|---|
||**2022**|**2021**|
|Other creditors and accruals|2,046|5,612|
All creditors are due within one year.
## **7. Funds**
Unrestricted funds comprise those funds that the trustees are free to use in accordance with the charitable objects.
Restricted funds are funds which have been given for particular purposes and projects within the charitable objects of the charity. The Restricted Residential fund consists of all donations from grant giving bodies and other organisations including colleges, where the proposal/ application to them was specific about the use being for the Residential Project 2022.
The Anniversary Fund is an expendable endowment fund. This fund is held for the purpose of generating income for the charity, but the trustees have the power to convert all or part of the fund into income funds that can be spent under certain conditions. The fund was established in 2006-07 and no withdrawals have yet been made. Given Campus’s higher level of reserves in recent years, £20,000 was added to the endowment fund this year.
The trustees have approved the following conditions on the fund:
## _The Anniversary Fund, shall be used:_
- _(a) to provide predictable unrestricted income to Campus in the form of interest;_
- _(b) exceptionally, to provide capital for new or additional charitable activities within Campus’ objects as agreed by the trustees, such use only taking place if confirmed by the Campus membership by a resolution of a general meeting._
## **8. Income from Trustees and Related Parties**
|**Income**|**2021-22**|**2020-21**|
|---|---|---|
|Donated|£229|£545|
|Raised by sponsorship|£0|£0|
Three trustees or key management personnel made donations to the charity in 2021-22, totalling £229.
All trustees, key personnel and volunteers give of their time freely. No trustees or Key Management Personnel received expenses or remuneration. No amounts were paid to third parties for trustees or Key Members.
15