## TRUSTEES’ ANNUAL REPORT and ## FINANCIAL STATEMENT For the year ended 31[st] December 2022 1 ## MEDICAL AND SCIENTIFIC AID FOR VIETNAM, LAOS AND CAMBODIA Annual Report for the year ended 31[st] December 2022 The Trustees present their report for the year ended 31[st] December 2022. The Charity is an unincorporated association established in June 1965 as the Medical Aid Committee for Vietnam and is registered with the Charity Commission No. 252906. The Charity’s name was changed to Medical and Scientific Aid for Vietnam, Laos and Cambodia when aid was also sent to Laos and Cambodia. A new constitution based on the Charity Commission’s model was formally adopted at the Annual General Meeting in July 2010. Medical and Scientific Aid for Vietnam, Laos and Cambodia, is also known by its abbreviated form of MSAVLC. Trustees are elected on an annual basis at the Annual General Meeting of the Charity; new Trustees are inducted fully on all the charity’s projects and given appropriate literature. All new Trustees are required to be prepared to take on a specific role in the running of the charity. Trustees can be co-opted onto the Committee, if necessary, to fulfil a role. The Trustees during the year were: Mr Peter Lidgard Mrs Mary Lidgard Mr John Firth Mrs Lynn Firth Mrs Susmita Ghosh Ms Jenny Gold Chairman Honorary Secretary Honorary Treasurer The Honorary Officers of the Charity are: President of the Charity: Vice-Presidents: Medical & Scientific Advisor: Dame Judi Dench DBE Sir George Howarth MP Dr. Stewart Benzie Lord Balfe of Dulwich John Pilger Honorary Legal Advisor: Simon Mumford BA The Principal Address of the Charity is: Anchor Cottage, 3, Horsefair Street, Charlton Kings, CHELTENHAM, Gloucestershire, GL53 8JF ## **Objects of the Charity** The objects of the charity are:- The relief of sickness, the promotion of good health and the advance of medical research in Vietnam, Laos and Cambodia. In furtherance of these objectives, the Charity shall have power - a) To send medical, scientific and food aid, supplies, equipment and literature to Vietnam, Laos and Cambodia. - b) To further, and to assist in the furtherance of, medical research provided that the useful results of such research shall be disseminated. - c) To foster the exchange between Vietnam, Laos and Cambodia and Britain and other nations medical, scientific and technological information and personnel. 2 ## **Organisation, Governance and Activities** The control of the charity is vested in the Trustees and supporters who meet annually to elect Honorary Officers, to receive the Annual Report and Financial Statement for the previous year, and to elect the Trustees for the following year. The day-to-day management of the Charity is the responsibility of the Trustees who aim to meet three or four times per year and correspond with each other regularly via email and telephone during the year. Detailed project proposals from our Project Directors are submitted for approval by the Trustees, and decisions regarding disbursements are taken by the Trustees at their meetings. New and existing projects are reviewed regularly, and accounts, reports and outcomes are provided. It is the aim of the Trustees to send a delegation to visit all funded projects at regular intervals, ideally every two years. During these visits receipts and invoices are checked and the outcomes and impact of projects recorded. New proposals are received, to be discussed and approved by the Trustees. The charity has taken into account that the risk of accidents or ill health may occur during the Trustees’ visits to projects, and all Trustees are advised to take appropriate measures in the form of insurance and medications. A Safeguarding Policy is held by the charity and is reviewed every two years. Donations are received mainly as a result of publicity campaigns, chiefly the publication of the news Bulletin three or four times per year, from leaflets, and by notifications in Facebook and on our website. From timeto-time fund-raising activities such as suppers, sponsored events, and talks are organised. Donations sent for a specific project, or specified purpose are recorded as Restricted Income and are only used for that specified purpose. All other donations are recorded as Unrestricted Income. Complete detailed records of Income and Expenditure are maintained by the Honorary Treasurer, and a Financial Statement is prepared at the end of each month for the approval by the Trustees. The Honorary Treasurer’s Report is included within the Trustees’ Annual Report. The Charity financially supported during the year: - The continuation of the project ‘Listen.Out.Loud, Kratie!’ run by All Ears Cambodia (AEC), for a fourth year, until its completion at the end of February 2022. - The project has provided primary ear health care, health education and aural rehabilitation of disabling hearing loss in children and adults in eastern Cambodia. - School screening and paediatric audiology clinics in northern Cambodia, run by All Ears Cambodia. - The purchase of musical instruments for All Ears Cambodia. - These were used to introduce music therapy for Khmer children who are deaf or severely hearing-impaired, to help with cognitive and language development, and develop speech and auditory skills. - A qualified medical doctor to work at the All Ears Cambodia Clinic in Phnom Penh. - The doctor was employed to enhance and promote AEC clinical services in Phnom Penh and at outreach level. He combined clinical and teaching skills as well as direct patient care. - The continuation of a two-year Paraplegic and Quadriplegic Rehabilitation Project (PQR Project) run by the Disability Development Services Program in Cambodia. (DDSP),until its completion in June. The project has improved the quality of life for people with disabilities and their families, through access to health, rehabilitation, livelihood, and social inclusion. - The start of a new two-year Paraplegic and Quadriplegic Rehabilitation Project in July 2022, run by the Disability Development Services Program in Cambodia. (DDSP). - The continuation of A Health and Wholeness Project at ‘Daughters of Cambodia’, until its completion at the end of September 2022. The project helped young women and men in Cambodia escape the horrors of sex trafficking and start sustainable new lives for themselves. It provided skills and training, paired with vital health and support services needed to aid their physical, psychological, and social recovery. - The start of a new Health and Wholeness Project at ‘Daughters of Cambodia’ from October 2022, to run for one year. - Sponsorship of children, and gifts for children, at New Hope Children’s Home, Poipet, Cambodia. The project helped the Home provide shelter and stability for orphaned and abandoned children. The children receive loving care, education, health, and welfare support. - Continuation of the First Aid Project at New Hope Children’s Home. - Hospital fees for a child at New Hope children’s Home. - Equipment for New Hope Children’s Home. - Wheelchairs for The Vietnamese Association for Victims of Agent Orange (VAVA). - 545 wheelchairs were distributed to 39 provinces throughout Vietnam, to assist the victims of Agent Orange to become mobile and more self-sufficient. Further details of the clients benefitting directly or indirectly from the charity’s funding is provided in the ‘Projects’ section of the charity’s website (www.msavlc.org), in the quarterly Bulletins and on our Facebook page. The Trustees believe that all of the funding for the projects supported in 2022 was for the public benefit, as set out in the Charity Commission’s public benefit guidance. ## **Review of Objectives, Progress and Achievements during 2022** As well as conducting their respective executive roles, Peter Lidgard compiled and edited the Bulletin, Mary Lidgard liaised regularly with all project directors, and managed all emails sent to the website contact address, and John Firth maintained the charity’s mailing list. Lynn Firth was responsible for the distribution of the Bulletin by post and email, each quarter, and for compliance with General Data Protection Regulations. Susmita Ghosh managed the MSAVLC Facebook page. Jenny Gold liaised with New Hope Children’s Home for the welfare of our children there. The Trustees held meetings four times during 2022, and were in touch regularly by telephone and email, when necessary. **A meeting of the Trustees** took place in January 2022. The main points from that meeting follow: Money had been sent to Daughters of Cambodia to continue the Health and Wholeness Project until September 2022. The ‘Contact Us’ point on the website had been well used and all queries answered. The Vietnam Union Friendship Organisation (VUFO) had informed us that VAVA had been awarded a labour medal by the Vietnamese government, for its contribution to the people of Vietnam. An informative newsletter had been received from Daughters of Cambodia informing us of their activities. It was noted that Global Care, a Coventry charity, had now discontinued their financial support for New Hope Children’s Home, and it was discussed what our involvement should be in the future. It was decided to continue with the sponsorship of our three children at the Home and to fund any specific needs if and when requested. Jenny Gold was to take on the responsibility of liaising with the Home with regards to the sponsored children. We continue to fund the First Aid Project at the Home. Following the death of Professor Trinh, the management team at The Highland Education Development Organisation (HEDO) had changed, and it was proving difficult to communicate with them. Three fund-raising activities had taken place. The sale of books at the Organic Farm shop in Cirencester, and two fundraising events via Facebook. Baby clothes had been sent to Vietnam for distribution to families in need. 4 ## **A meeting of the Trustees** took place in March 2022. The main points from that meeting follow: - Due to ill health Jon Dainton was no longer able to manage our website for us however, we are - indebted to Peter Ryan, who has taken on the position. - The Vietnamese Association for Victims of Agent Orange (VAVA) had sent a proposal for more - wheelchairs to be purchased, this was agreed, and the requested money sent. - A six-month Narrative and Financial Report had been received from the Disability Development - Services Program in Cambodia. (DDSP) which was very satisfactory. - A final Narrative Report had been received from All Ears Cambodia with regard to the - ‘Listen.Out.Loud Kratie!’ Project. This again was very satisfactory. - The Safeguarding Policy for MSAVLC was reviewed, no amendments were necessary. Peter Lidgard - agreed to continue in the role of Safeguarding Officer, and the policy was updated until 2024. - All the baby clothes that had been sent to Cambodia had now been received and distributed to - families in need. - A plan had been drawn up to inform the director of New Hope Children’s Home how we would like - to receive reports from him in the future. Three proposals for funding had been received from All ears Cambodia, and all were approved. Still nothing had been heard from HEDO and it was decided to investigate it more on the Trustees next evaluation visit to Vietnam. The Vietnamese Ambassador had agreed that we could hold the Annual General Meeting at the Embassy in May 2022. ## **A meeting of the Trustees** took place in June 2022. The main points from that meeting follow: Our contact at the Vietnamese Association for Victims of Agent Orange (VAVA), Mr. Pham Truong informed us that he had now retired due to illness. Ms Do Mai Khanh had taken over as his successor. Glyn Vaughan from All Ears Cambodia reported that the musical instruments funded by MSAVLC had been purchased, and photos were supplied to us. A new proposal from DDSP had been received to run from July 2022 to June 2024, and this was agreed by the Trustees. Our Vice-President John Pilger apologised for not attending the AGM but stated that he thought our work goes from strength to strength, and said “well done, as always.” A progress report had been received from New Hope Children’s Home. All our sponsored children are doing well, and despite contacting Covid they were now recovered. The Greenhouse Project was going well, and vegetables had been planted. Photos of the children were supplied. All looked well and healthy. The Annual General Meeting had taken place at The Embassy of the Socialist Republic of Vietnam in London, and grateful thanks was given to the Ambassador, His Excellency Mr. Nguyen Hoang. **A meeting of the trustee** took place in October 2022 The main points from that meeting follow: The MSAVLC website has been updated. Ms. Do Mai Khanh from VAVA had been in regular contact with us. The wheelchairs purchased by MSAVLC had been delivered and distributed to Agent Orange Victims, and photos and receipts had been sent to us. It was heartening to learn how many victims had been helped. All Ears Cambodia had sent us a progress report on our three sponsored projects, along with photos. Rostitus, the director of New Hope Children’s Home, is striving for self-sufficiency and intends to start computer classes and use the income to support the children at the Home. The Trustees requested information from him on the progress of the classes and devised a chart for him to fill in and return to us regularly. Trustees to look very carefully at the situation at the Home on their next evaluation visit next spring. All Ears Cambodia had sent us a progress report on the three projects that we support with them. The report was thorough and well-illustrated. 5 A proposal had been received from Daughters of Cambodia to fund another Health and Wellness Project to run from October 2022 to September 2023 and this was agreed by the Trustees. It was agreed that Trustees should carry out an evaluation visit to Vietnam and Cambodia in March 2023. It was decided not to look for extra projects in Laos, but to respond to any requests that may be made. Auditors from Daughters had requested information on the money that we send to them, and this was supplied. A fund-raising quiz was to take place at the Abbey Home Farm. Grateful thanks were given to the organisers. ## **During 2022** Four Trustees meetings had taken place. Satisfactory reports had been received from all our project leaders and regular contact made with them all. Funding had been granted for all of our present projects in Vietnam, and Cambodia. The Bulletin was published in February, May, August and November, and circulated to all our supporters: Approximately 229 by email, and 154 by post. The Annual General Meeting had taken place in May at The Embassy of The Socialist Republic of Vietnam in London and was well attended. Three fund-raising events had taken place. Peter Ryan had taken over the position of Website Manager. Ms. Do Mai Khanh had taken over the position of VAVA representative. The Safeguarding Policy for the charity had been updated. ## **Future Plans and Key Objectives** The Trustees aim to meet regularly during 2023 and liaise with all the project leaders of the projects which we are currently supporting. A delegation of the Trustees will travel to Vietnam and Cambodia at the end of February 2023, to visit and evaluate the charity’s current projects and visit some related organisations. Their objectives will be: - To discuss with directors, the projects which we have funded recently, and proposals for future funding, - To view and check any equipment which has been purchased recently using MSAVLC funds, - To meet patients and clients who have benefitted from the aid sent by the charity, - To check records of transactions, receipts and maintenance protocols, - To obtain verbal or written reports and photographs, to facilitate reporting back to the Trustees, supporters and donors. We aim to keep our Website, Facebook, and Mailing List up to date, in order to inform our donors and supporters of the charity’s activities, and we aim to publish our Bulletin three or four times a year. We will support fund-raising activities where appropriate. ## **Finances** The attached Financial Statements show the state of the charity’s finances on 31[st] December 2022 which the Trustees consider to be satisfactory. The Charity’s main bankers are: The Cooperative Bank plc 1 Islington High Street London N1 9TR The Charity’s Independent Examiner is: Mrs Nicola Hewlett MAAT 43, West Street, Minehead, TA24 5EJ. 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