## **Chair Report 2021 - 2022 Hempstead Village Hall Management Committee 54[th] AGM held at Hempstead Village Hall on 14[th] June 2022** ## Welcome to our AGM. To briefly recap our year since the last AGM, general maintenance on the Hall has continued, as and when required, with works undertaken during school half terms and holidays. Fixes have included taps, cupboard doors and a rain deflector on the main entrance door. A reorganisation of the table storage cupboard and chair cupboard was undertaken during the February half term and rails installed for the dance school ballet bars. A chair trolley and a new fridge have also been purchased along with replacement cleaning equipment throughout the year. In February we welcomed Jane West as our employed cleaner and I would once again like to thank Stephen and Maureen for their invaluable support in the required administration tasks in setting this up. Hedgehogs Preschool have continued to use the hall weekdays, during term time. In September 2021 we welcomed our regular hirers and party bookings back to the Hall as government restrictions lifted and public activities could resume. On weekday evenings we are pleased to host a Zumba Class, a yoga class, Hempstead Players drama and Linda Regan School of Dance. Party enquiries and bookings have kept Ann very busy with a booking on a Saturday and Sunday most weekends. I would like to take this opportunity to thank Ann for all of her hard work in dealing with the enquiries and bookings. Safety inspections and certificates are all up to date, these include the boiler service and Fire and Safety Equipment testing and Alarm testing. In February the hall was revalued by a professional company. They recommended a revaluation cost to be £600,000. Our insurers were informed and issued an additional premium of £66 to complete the year’s cover. This information has been passed to the Properties Director of the Diocese for their records. Natalie successfully secured a year of donations from the Co-Op for a second year. At the Christmas Fayre we were presented with a cheque from the Co-Op and we are incredibly grateful for the support from our local Co-Op branch. This donation will provide great support for our ongoing maintenance projects and I would like to thank Natalie for her efforts in securing the funding. We look forward to a busy Summer maintenance schedule which will include complete redecoration of the internal hall walls and cupboard doors, lobby walls and toilet walls. Also scheduled is the sanding and polishing of the hall floor. A new sound limiter will also be installed, this device will have an LED panel to alert users of the hall when the sound level is approaching a level that is too high. In conclusion, it is good to see the Hall in full use once again after the uncertain 18 months during the pandemic and I am very pleased to report that with the help from all members of the committee the Hall continues to be very well maintained and offers a modern venue for the community. I extend my sincere thanks to all committee members who have continued their support during this year. David Fuller Chair ## **Hempstead Village Hall - 252744 Receipts and payments - combined funds Selected period: 01 April 2021 to 31 March 2022** |**From**
**To**
**_Note_**|**31 March 2022**
**31 March 2021**
**01 April 2021**
**01 April 2020**| |---|---| |**Receipts**
Incoming resources from generated funds
_Voluntary income_
Donations
_Total: Voluntary income_
_Activities for generating funds_
Fund raising
Lets - General Public
Rents - Pre-School
Rents - Regular Users
_Total: Activities for generating funds_
_Investment income_
Interest from Investments
_Total: Investment income_
**Total receipts**
**Payments**
Cost of generating funds
_Investment management costs_
Bank Charges
_Total: Investment management costs_
Charitable activities
Boiler/heating maintenance
Building Works
Business Rates
Cleaning & Drains
Electricity
Fire Protection
Gas
General Admin
General Maintenance
General running costs
Insurance
Performing Rights
Wages
Water Rates
Wi-Fi/Telephone
_Total: Charitable activities_|89
—
_89_
_—_
994
161
3,074
—
19,278
12,074
7,496
1,901
_30,843_
_14,137_
15
76
_15_
_76_
**30,948**
**14,213**
16
—
_16_
_—_
222
222
—
12,304
276
276
2,904
1,806
820
550
107
107
946
759
249
239
1,111
376
499
418
1,054
843
336
773
3,946
2,477
375
679
310
87
_13,161_
_21,924_| _**There may be minor discrepancies in the totals if the pence are not being shown**_ 13 June 2022 Page 1 **From 01 April 2021 01 April 2020 To 31 March 2022 31 March 2021** _**Note**_ |**From**
**To**|**31 March 2022**
**31 March 2021**
**01 April 2021**
**01 April 2020**| |---|---| |Governance costs
Accountancy
_Total: Governance costs_
**Total payments**
Excess of Incoming resources over Resources used
Brought forward balance
**Total carried forward balance**|276
276| ||_276_
_276_| ||**13,453**
**22,200**| ||17,494
(7,987)
61,451
69,438| ||**78,945**
**61,451**| _**There may be minor discrepancies in the totals if the pence are not being shown**_ 13 June 2022 Page 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusto••1 members of Hempstead Village Hall Management Committee On accounts for the year ended 31 March 2022 Charfty no Ilf any) 252744 Set out on p•g•s One to four I report to the trustees on my examination of the accounts of the above chanty {"the Trust") for the year ended 31 March 2022 Responslbllltles and As the charrty trustees of the Trust, you are responsible for the preparation bas1$ of report of the accounts in accordanc8 Wrth the requirements of the Charities Act 2011 Ilhe Act.). I report in respert of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5}{b) of the Act. I hav8 completed my examination. l confirm that no material matters have come to my attention in connection wth the examination which gives me Cause to believe that in. any material resped.. accounting records were not kept in accordance with sedion 130 of the Act or the accounts do not acwd wtlh the accounting re¢ord8 Independent examiner's Ststsmant I have no ¢onc8ms arKI have come across no other matters in connection wrth the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Slgn•d: Date: 1410412022 Nam•: Adam Dowdy Relevant profes8lon•l qualificatlon(s) or body Ilf any): FCCA Address: JAD Associates Limrted 4 Bloors Lane, Rainham Kent. ME8 7EG Section B Disclosure Only G￿nPlete rf the examiner needs to h￿hlIght matters of concem {5ee CC32. Independent examination of chanty accounts.. directions and guidance for examiners). IER October 2018