CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for tlie period From 1 April 2024 to 31 March 2025 Charity name: Whittlebury Reading Room and Playing Field Charity registration number: 252683 Objectives and Activities SORP fence Para 1.17 Summary of the purposes of the charity as set out in its goveming document In the interests of social welfa re, to improve the conditions of life of the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of facilities for recreation and other leisure time occupation. The Playing Field is open daily for use by children and families in the village Summary of the main activities in relation to those purposes for the public benefit, in particular. the activities, projects or services identified in the accounts. Para 1 17 and 1.19 Together with the Parish Council, it was decided that, for a variety of reasons, the plans for a new Reading Room were simply no longer attainable at the present time. It was therefore decided that the funds raised so far would be utilised to renovate the Reading Room as extensively as those funds allowed and these works commenced in February 2022 and are ongoing. Statement confiming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 The Trustee has carefully considered the Public Benefit Guidance issued by the Charity Commission and is satisfied that the Charity meets these requirements both in its objects and by furtherance of those objectives in the day to day undertaking of its charitable activities. Additional information (optional) You ma choose to include further statements where relevant about: SORP reference The Charity does not make grants. Para 1.38 I Policy on grant making The Charity relies solely on the Contributions of the Parish Councillors actin on behalf of the Parish Council as Para 1.38
Policy on social investment including program related investment Trustee and the contributions of members of the local community who have been responsible for raising funds for the 'Hug' Project for the Readin Room Renovation. Para 1.38 Contribution made by volunteers i other Achievements and Performance SORP referen During the year the refurbishment of the village Hall continued to be the rnain project undertaken by the Management Committee. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefrts to society as a whole. Para 1.20 Following the extensive renovations, the letting income from the Hall has continued to increase significantly and further improvements have enhanced its reputation as an attractive venue to potential hirers. The online booking system is now successfully established. The income from the hire of the Hall together with the income from the weekly village Hug café has been pivotal to the Charity meeting its budgetary target once again in the financial year ended 31 March 2025. Other sources of income from the Village Lottery, village events and contributions from Silverstone Circuit, have enhanced the incoming funds of the Charity. The Trustee ensures that overheads continued to be kept to an absolute minimum, however the cost of heating continues to be the most Sl8nificant cost incurred. The Management Committee. on behalf of the Trustee are making every effort to ensure that this overhead is kept to the minimum level possible and negotiatin8 the most favourable tariffs available. In June 2024 the first Open Whittlebury Event was staged and was a great success both for the Community and for its financial results also. Once again. the efforts of the Organisin8 Committee ensured the success of the Event and the Charlty wishes to record sincere thanks and appreciation to all those involved. It 15 intended lo repeat this Event in June 2026.
The Hug Café continues to be a popular venue for villager5 and thls Is held most weeks throughout the year. The efforts by the small group of individuals who run the café and bake each week are enormously appreciated. Additional infomiation (optional) You ma choose to include further statements where relevant aboLrt: Achievements against objectives set Para 1.41 Performan of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other
Financial Review Review of the charity'3 financial position at the end of the eriod Statement explaining the policy for holding reserves statin are held wh the. Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Parn 1.21 The Charity's financial position is considered adequate as at 31 March 2025 Para 1.22 Reserves comprise approximately two year's core overheads should there be no income arisin in that eriod. £20 271 Not applicable Para 1.22 Par8 1.22 Para 124 Not applicable Para 1.23 Not applicable Additional information (optional) You ma choose to include further statements where relevant about: The charity's principal sources of funds (including any fundraising) Para 1.47 Investment policy and ! objectives including any I social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other
Structure, Governance and Management Description of charity's trusts: i Type of goveming document Para 1.25 Scheme- Approval by the Charity Commi55ion for En£.land and Wale5 on 15 July 2003 Trust How is the charity constituted? P8r8 1.25 Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees P8r8 12J Whittlebury Parish Council is empowered to act as Trustee under the Scheme Additional information (optional) You ma choose to include further statements where relevant aboLrt: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with which the I charity works Para 1.51 Relationship with any related parties Para 1.51 Other Reference and Administrative details Charit name Other name the charit uses Re istered charit number Charity's principal address Whittlebur Readin Room and Pla in Field 252683 Whittlebury Reading Room High Street Whittlebury Towcester Northam tonshire NN12 8XJ
Names of the charity trustees who manage the charity Trustee name Office (if any) Date3 acted if not for whole ear Name of person (or body) entitled toa oint trustee ifan Whittlebury Parish Council 10 11 12 13 14 15 16 17 18 19 20 Co orate trustees - names of the directors at the date the re l Director name ortwasa roved Name of trustees holding title to property belonging to the charity Trustse name Dates acted if not for whole ear
Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for I safe custody and segregation of such assets from the charity's own assets Additional information (optional) Names and addresses of advisers (Optional Infonnation) Type of Name Address adviser Name of chief executive or names of senior staff members {Optional information) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information
Declarations The trustees declare that they have approved the trustee8' report above. Signed on behalf of the charlty's trustees Signature(s) ILJ L Full name(s) Position (eg Secretary, Chair, etc) Roger Harrington Chairman Date 3l.E.
CHARITY COMMISSION FOR ENGLAND AND WAIIS Receipts and pa ments accounts CC16a For the period from 01.04.2024 3103 202J Section A Receipts and payments Unrestricted funds to the nearest Restrlcted funds Endowment funds Total funds Last year to the neare8t £ to the nearest £ to Ihe nearest £ lo n03resi F A1 Receipts Hall l Room Hi Donalions Hug Cafè Funcl raising events Olher Irrne Blding Society Interesi 9,973 40 5,895 3,227 9,973 23,920 ?,895 3,227 23,880 74 74 Sub total (Gross income for AR) 19.209 23.880 43,089 A2 Asset and investment sales. (see table). Sub total Total receipts 19,209 23,880 43.089 A3 Payments Utilities Salaries Repairs and maintenance Insurance PRS and licen0 costa Mowng Sundry expenses B%ink Ct?arges Reacling Room Renovatson Project Sub total 4.376 1.650 2.849 986 252 1.850 1.074 84 4,376 1.650 26.729 986 252 1,8?0 1,074 84 23,880 13.121 23.880 37,001 A4 Asset and investment purchases, (see table) Sub total Total payments 13,121 23,880 37,001 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 6,088 6,088 14,183 20,271 23,439 23,439 37,622 43.710 CCXX R1 accounts (SS) 06110121)•1
Section B Statement of assets and Ilab116tle8 at the end of the perlod Unre8trlcted fund3 to noafest £ Restricted funds to nearest £ Endowment funds ¢0 nearost £ B1 Cash funds Uiiily Twst Bank 15,382 23,439 Market H8rbrougli Buuilding Socioly 4,889 Toeal cash funds 20,271 23A39 (agree b81ances with récèipl$ and paymenls 8ccounl(S)) Unrestrlcted funds to nearest £ Restricted funds to noaf8St £ Endowment funds to nparpsl f Fund to which asset bolon Cufreiit valiie t1011411 Cost (optional) B3 Investment assets Fund to which asset belon Cost (optional) Current valiic 01?al B4 Assets retained for the charity's own use Fund to which relates Amount due tional When Oue tioi?al BS Liabilities Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of roval CCXX R2 accounts (SS) 0611012025
Whittlebury Reading Room and Playing Field
Year ended 31 March 2025
Independent Examiner's Report to the Trustee of Whittlebury Reading Room and Playing Field (charity number 252683)
I report to the charity trustee on my examination of the accounts of the charity for the year ended 31 March 2025 which include the Trustees’ Annual Report (pages 1 to 8) and the Receipts and Payments Accounts (pages 1 and 2).
Responsibilities and basis of report
As the charity’s trustee you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
PHILIP HOLT FCA FCIE
Harrison Holt Chartered Accountants High Park Farm Kirkbymoorside York YO62 7HS
31 October 2025