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2024-12-31-accounts

Hawkhurst Community Hospital League of Friends

TRUSTEES' REPORT AND FINANCIAL STATEMENTS 31 December 2024

Charity No. 252641

Hawkhurst Community Hospital League of Friends LEGAL AND ADMINISTRATIVE INFORMATION

President

The Rt. Hon G Clark Resigned, replacement in progress

Trustees

The Trustees who served during the year and to the date of this report were:

Mr H Cobbold Resigned 29 September 2025 Dr C R Dewing Chair Mr T Fagg Mr T Gilbert Mr J Newman Mr W B Owen Died 25 December 2024 Ms B S Palmer Appointed 13 February 2024 Mrs J Pyne Mr H Schalburg Resigned 18 March 2025 Mrs B K Veitch Appointed 18 March 2025 Mr C Williamson

Charity Administrator/Secretary

Ms A Tanner

Principal Office

Hawkhurst Community Hospital High Street Hawkhurst Kent, TN18 4PU

Independent Examiner

Sam Farren FCA DChA Orchard House 42a Childsbridge Lane Kemsing Sevenoaks Kent, TN15 6QR

Bankers

Natwest Bank plc High Street Cranbrook Kent, TN17 3EJ

Barclays Bank plc 9 High Street Colchester Essex, CO1 1DA

1

Hawkhurst Community Hospital League of Friends REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024

The Trustees of the Hawkhurst Community Hospital League of Friends (the Charity) present their report and financial statements for the year ended 31 December 2024. The financial statements comply with the Charities Act 2011, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Legal and Administrative Information

The Charity’s officers and trustees are:

President

The Rt. Hon G Clark Resigned, replacement in progress

Trustees

The Trustees who served during the year and to the date of this report were:

Mr H Cobbold Resigned 29 September 2025 Dr C R Dewing Chair Mr T Fagg Mr T Gilbert Mr J Newman Mr W B Owen Died 25 December 2024 Ms B S Palmer Appointed 13 February 2024 Mrs J Pyne Mr H Schalburg Resigned 18 March 2025 Mrs B K Veitch Appointed 18 March 2025 Mr C Williamson

Constitution and Objects

The Charity is constituted under the rules and objects adopted on 15 May 1967, amended 30 April 1992, April 2005 and 23 April 2009.

The Objects of the Charity are:

  1. To mobilise, encourage, foster and maintain the interest and Support of the public in the patients and staff and to support the work of the hospital by voluntary service.

  2. To raise, provide and receive funds for the purposes:

  3. a. Either of supplementing, in such manner as the Charity thinks fit, the resources of the hospital service, or putting such funds, or any part thereof at the disposal of the Tunbridge Wells Health Authority or any successor Authority thereto to be applied at the discretion of such Authority in supplementing such resources.

  4. b. Of supporting the patients and staff of the hospital, and;

  5. c. Of supporting and relieving out-patients and former patients of the hospital and other invalids in the local community who are sick, convalescent, disabled, handicapped, infirm or in the need of financial assistance.

  6. d. Using such funds as the Charity thinks fit for the purpose of promoting health in the wider community and relieving those in need due to other disadvantages related to ill health.

Administration and Structure

The Charity is governed by a board of trustees who meet every two months. Day to day running of the Charity is delegated to the Charity Administrator who reports directly to the board of trustees.

Method of appointment and recruitment of trustees

The trustees regularly review the skills needed on the trustee board and will approach a suitable candidate known to them from the local community.

2

Hawkhurst Community Hospital League of Friends REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024

Review of the Year

2024 proved to be another year of frenetic activity within the Hawkhurst Community Hospital League of Friends (HCHLoF).

The constitution of the HCHLoF, whilst broad, demands that we use our funds for the purposes of promoting health in the wider community and relieving those in need due to disadvantages related to ill health.

Looking ahead we are well aware of trying to offer support to those folk who are lonely and isolated as well as parents and children coping with hardship. However , identifying those in need and helping them to seek support can prove difficult.

Fundraising

The Green Shop - our main interface with the people of Hawkhurst is situated on the High Street. Most of the money we raise each year comes from the profits we make from sales in the Green Shop.

To keep the Green Shop generating income effectively, we need to maintain the building. To this end we had a number of maintenance and improvements made at the beginning of the year, when business is normally quiet. And during the year we developed plans to improve the frontage of the Green Shop, to make it a more attractive place of destination. Work started on this in late 2024 and has continued into 2025, partially funded with generous support from Tunbridge Wells Rural Grant committee (the grant was approved in 2024 but the funding came through in 2025).

Whilst there are a few more adaptations to take place within the shop, our staff and volunteers have worked hard to ensure that they continue to welcome customers and donations. We are, as ever, so grateful to Marianne and her team for their dedication to the cause of raising money for the service of our community.

WRAP

The League’s flagship project for Hawkhurst continues to provide vital daycare for sufferers of dementia and respite for their carers.

WRAP is open in Hawkhurst two days a week. Sarah Caller and her team are dedicated to providing many activities for the dozen or so regular clientele and in doing so provide much needed support for their carers. Many local families find this respite invaluable.

The Hospital

The community hospital in Hawkhurst is a valuable NHS resource which has a constant turnover of 23 patients receiving rehabilitation. Resources are limited and so our charity provides refreshments for visitors, newspapers, TVs, money to maintain the cottage garden and, from time to time, much needed equipment for the Occupational Therapy department. This serves to improve the overall quality and experience of patients and their visitors to the hospital.

Provision of financial support

The HCHLoF has also regularly given financial support to the Food for Families charity based at the Baptist Church in Hawkhurst. We have donated over £5000 per annum for food parcels for the less fortunate of the village.

We also provide financial support to other local events such as the annual Hawkhurst Fete and Fun Run making sure that there are medical facilities available on the day should they be needed.

Review of Financial Activities and Affairs

In the financial year ending 31 December 2024 the Charity had income of £195,484 (2023: £187,609). Expenditure in the year was in the sum of £205,712 (2023: £167,930).

Costs of raising funds were £107,297 (2023: £68,809) the vast majority of which represents the cost of running the shop, within which were £54,740 (2023: £46,932) in wages and £7,224 (2023: £7,162) in depreciation. Charitable expenditure was in the sum of £98,415 (2023: £99,121), of which £71,678 (2023: £64,572) represented WRAP running costs and £4,372 (2023: £8,241) related to supplies and equipment provided to the hospital. Support costs amounted to £16,615 (2023: £19,932).

3

Hawkhurst Communty Hospital l£aguc of Friends REPORT OF THE TRUS"IEFS FOR"I"HE." YEAR FTr4DED 31 DECEMBER 2024 leTrtl iiYou%kn & vear. Ai 11 tkrt 2024. unles1￿ £2T7.￿2 (2013. £283J95) d h'lxh £137.I8 fxt ￿zAr$ W: £1.39.kn1) J £27.192 17)23: £31.02n 51awrfs cxh }¢ar STh"¢ a trK f"r Ckn 5 ruth￿la1 I TnM&r5 ZTXI sipxd ￿ ijwWbJ': Drc 21 (Jx(cr 2025

Hawkhurst Community Hospital League of Friends INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HAWKHURST COMMUNITY HOSPITAL LEAGUE OF FRIENDS

I report to the trustees on my examination of the accounts of the charity for the year ended 31 December 2024, which are set out on pages 6 to 14.

Responsibilities and basis of report

As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011(‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1) accounting records were not kept in respect of the charity as required by section 130 of the Act; or

(3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Sam Farren FCA DChA

Sevenoaks

21 October 2025

5

Hawkhurst Community Hospital League of Friends STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2024

Note
INCOME FROM:
Donations and legacies
Donations and grants
1
Legacies and Memorial Donations
Subscriptions
Charitable activities
2
Other trading activities
Fundraising
3
Investments
TOTAL INCOME
EXPENDITURE ON;
Raising funds
4
Charitable activities
5
TOTAL EXPENDITURE
NET (EXPENDITURE)/INCOME
11
TRANSFERS BETWEEN FUNDS
NET MOVEMENT IN FUNDS
FUND
BALANCES
BROUGHT
FORWARD
At 1 January
17
FUND BALANCES CARRIED FORWARD
At 31 December
17
2024
Unrestricted
funds
Restricted
funds
Total
funds
£
£
£
12,719
940
13,659
11,500
-
11,500
1,616
-
1,616
61,670
-
61,670
106,714
-
106,714
325
-
325
194,544
940
195,484
107,297
-
107,297
93,640
4,775
98,415
200,937
4,775
205,712
(6,393)
(3,835)
(10,228)
-
-
-
(6,393)
(3,835)
(10,228)
283,395
31,027
314,422
277,002
27,192
304,194
2023
Unrestricted
funds
Restricted
funds
Total
funds
£
£
£
6,098
10,156
16,254
393
-
393
1,991
-
1,991
50,682
-
50,682
118,022
-
118,022
267
-
267
177,453
10,156
187,609
68,809
-
68,809
97,512
1,609
99,121
166,321
1,609
167,930
11,132
8,547
19,679
-
-
-
11,132
8,547
19,679
272,263
22,480
294,743
283,395
31,027
314,422

All activities are classed as continuing. The Charity has had no recognised gains and losses during this year and last year other than the net expenditure for the financial year.

6

These unaudited financial statements were subject to an independent examination. See report on page 5.

Hawkhurst Community Hospital Lcague of Friends BAI.ANCE SHEE-f 31 December ?0?4 )24 2017 12 139.391 141.467 13 14 263 34.165 115.158 62 19.424 lJ6.1K>Y 169. 173JS5 Is I64.￿5 169.955 3￿.1 314.42• Unro#rthl Funds 17 17 2TT.Irf 27.192 283.395 31.027 3￿.1 314.422 2025 athd Il*irbcWby: TnJs%e

Hawkhurst Community Hospital League of Friends ACCOUNTING POLICIES

BASIS OF ACCOUNTING

a) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. Hawkhurst Community Hospital League of Friends meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

b) Preparation of the accounts on a going concern basis

The Trustees are satisfied that the charity has sufficient funds to cover net expenditure for the ensuing year after approval of these financial statements.

It is therefore the trustees’ view that there are no material uncertainties regarding Hawkhurst Community Hospital League of Friends’ ability to continue in business for the foreseeable future taking into account all available information, and have neither the intention nor the need to liquidate or curtail materially the scale of its operations, and have prepared the accounts on that assumption.

INCOME POLICY

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Legacies are recognised in the accounts when the amount and timing of receipt is probable to the satisfaction of the trustees.

Income tax recoverable in respect of deeds of covenant is included in the same period as the donation.

INVESTMENT INCOME

Investment income is accounted for in the year in which the charity is entitled to receipt.

FUND ACCOUNTING

Unrestricted funds are funds which are available to use at the discretion of the trustees in furtherance of the general objectives of the charity and which has not been designated for any other purpose.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

EXPENDITURE POLICY

Expenditure is recognised on an accruals basis as a liability is incurred. Irrecoverable VAT is charged against the category of resources expended from which it was incurred.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly whilst others are apportioned on an appropriate basis.

COST OF RAISING FUNDS

Cost of raising funds comprises those costs directly attributable to the Charity's fund raising activities.

8

These unaudited financial statements were subject to an independent examination. See report on page 5.

Hawkhurst Community Hospital League of Friends ACCOUNTING POLICIES

CASH FLOW STATEMENT

The Charity has taken advantage of the exemption from preparing a cash flow statement in accordance with FRS 102 on the basis that it qualifies as a small entity.

TANGIBLE FIXED ASSETS

Assets costing £100 or more are capitalised as tangible fixed assets and are carried at cost, net of depreciation

DEPRECIATION

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Property and improvements - 10% straight line basis Fixtures and fittings - 10% straight line basis Computer equipment - 25% straight line basis

Depreciation is not provided on freehold land.

STOCK

Stock is valued at the lower of cost or realisable value.

No value has been included for the items donated and held at the year end at the shop as the trustees consider it impractical to estimate the fair value of this stock. The value to the charity of the donated goods sold are recognised as income when sold.

DEBTORS

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

CASH AT BANK AND IN HAND

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

CREDITORS

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

FINANCIAL INSTRUMENTS

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

OPERATING LEASE AGREEMENTS

Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain with the lessor are charged against profits on a straight line basis over the period of the lease.

9

These unaudited financial statements were subject to an independent examination. See report on page 5.

Hawkhurst Community Hospital League of Friends NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 December 2024

1. DONATIONS
2024 2023
£ £
Donations 11,719 13,932
Grants 940 -
Gift Aid 1,000 2,322
------------ ------------
13,659 16,254
====== ======
2. CHARITABLE ACTIVITIES
2024 2023
£ £
WRAP Income 61,670 50,682
====== ======
3. FUNDRAISING INCOME
2024 2023
£ £
Shop income 104,551 117,854
Other fundraising & events 2,163 168
------------ ------------
106,714 118,022
====== ======
4. FUNDRAISING EXPENDITURE
2024 2023
£ £
Shop overheads (Note 7) 106,152 67,816
Purchase of goods 1,145 993
------------ ------------
107,297 68,809
====== ======
5. CHARITABLE EXPENDITURE – supporting the community
2024 2023
£ £
Hospital equipment 483 3,290
Gardening 213 1,283
Drinks machine 448 373
Newspapers for Day Hospital 2,705 955
Patient entertainment & hospital staff support 523 2,340
Donations 5,750 6,376
WRAP running costs (note 8) 71,678 64,572
Support costs (note 6) 16,615 19,932
------------- -----------
98,415 99,121
====== ======

10

These unaudited financial statements were subject to an independent examination. See report on page 5.

Hawkhurst Community Hospital League of Friends NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 December 2024

6. SUPPORT COSTS

6. SUPPORT COSTS
2024 2023
£ £
Adverts, postage, stationery and telephone 284 527
Staff costs 10,637 12,728
Staff mileage 393 515
Legal & professional fees 3,269 2,887
Accountancy fees 500 500
Bank charges and interest 230 250
Depreciation 184 156
Computer costs 368 1,230
Sundry costs - 389
Governance costs – independent examination fees 750 750
------------ ------------
16,615 19,932
====== ======
7. SHOP OVERHEADS
2024 2023
£ £
Staff costs 54,740 46,932
Business rates 397 355
Water 175 (221)
Gas & electricity 3,177 2,631
Insurance 710 1,311
Card payment costs 996 1,143
Telephone and internet 308 461
Depreciation 7,224 7,162
Premises costs 38,425 8,042
------------ ------------
106,152 67,816
====== =====
8. WRAP RUNNING COSTS
2024 2023
£ £
Insurance 731 638
Other Costs 877 301
Depreciation 137 114
Activities and entertainers 4,298 2,898
Cleaning & supplies 2,427 2,516
Computer costs 1,412 1,220
Food Costs and Kitchen & Catering Supplies 7,671 6,107
Dementia Management 47,998 48,855
Subsidised client fees 3,698 1,231
Marketing 294 -
Volunteer mileage 1,835 692
Bad debts 300 -
------------ ------------
71,678 64,572
====== ======

11

These unaudited financial statements were subject to an independent examination. See report on page 5.

Hawkhurst Community Hospital League of Friends NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 December 2024

9. EMPLOYEE COST

EMPLOYEE COST
2024 2023
£ £
Salaries and wages 64,309 58,371
Social security costs - -
Pension costs 1,068 1,289
----------- ------------
65,377 59,660
====== ======
The average number of staff for the year was:
2024 2023
No No
Shop 4 4
Office 1 1
----------- ----------------
5 5
===== ========

No member of staff was paid more than £60,000 per annum during either year.

10. TRUSTEES’ REMUNERATION

No trustee received any remuneration in either year. 2 trustees (2023: 2) received reimbursement of expenses during the year relating to purchases made on the charity’s behalf totaling £963 (2023: £1,767).

11. NET (EXPENDITURE)/INCOME

This is stated after charging: 2024 2023
£ £
Depreciation 7,545 7,432
====== ======

12. FIXED ASSETS

Freehold
property and Fixtures and Computer
improvements fittings equipment Total
£ £ £ £
Cost
At 1 January 2024 171,621 5,063 3,354 180,038
Additions 2,469 - - 2,469
---------------------------- ---------------------------- ---------------------------- --------------------------------
At 31 December 2024 174,090 5,063 3,354 182,507
================================= ================================= ================================ =====================================
Depreciation
At 1 January 2024 28,051 5,063 2,457 35,571
Charge for the year 7,224 - 321 7,545
---------------------------- ---------------------------- ---------------------------- --------------------------------
At 31 December 2024 35,275 5,063 2,778 43,116
============================ ============================ ============================ ================================
Net book value
At 31 December 2024 138,815 - 576 139,391
================================= ================================= ================================= ======================================
At 31 December 2023 143,570
=================================
-
=================================
897
=================================
144,467
=====================================

12

These unaudited financial statements were subject to an independent examination. See report on page 5.

Hawkhurst Community Hospital League of Friends NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 December 2024

13. STOCK
2024 2023
£ £
Stock 263 62
====== ======
14. DEBTORS
2024 2023
£ £
Trade debtors 5,750 1,185
Other debtors 3,990 3,969
Prepayments and accrued income 24,425 14,270
------------ ------------
34,165 19,424
====== =====
15. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£ £
Trade creditors 1,281 2,192
Other taxation and social security 1,756 -
Accruals 1,746 3,230
Pension contributions - 178
------------ ------------
4,783 5,600
====== ======

16. COMMITMENTS UNDER OPERATING LEASES

As at 31 December 2024, the charity had no future minimum lease payments under non-cancellable operating equipment leases.

13

These unaudited financial statements were subject to an independent examination. See report on page 5.

Hawkhurst Community Hospital League of Friends NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 December 2024

17. ANALYSIS OF NET ASSETS BETWEEN FUNDS

----- Start of picture text -----
||||| |---|---|---|---| |2024| |Restricted|Unrestricted|Total| |Funds|Funds|Funds| |£|£|£| |Tangible Fixed Assets|297|139,094|139,391| |Current assets|26,895|142,691|169,586| |Current liabilities|-|(4,783)|(4,783)| |------------------------------------------|------------------------------------------|---------------------------------------------| |27,192|277,002|304,194| |==================|==================|==================| |2023| |Restricted|Unrestricted|Total| |Funds|Funds|Funds| |£|£|£| |Tangible Fixed Assets|435|144,032|144,467| |Current assets|30,592|144,963|175,555| |Current liabilities|-|(5,600)|(5,600)| |------------------------------------------|------------------------------------------|---------------------------------------------| |31,027|283,395|314,422| |===============|================== ===============|

----- End of picture text -----

Restricted funds relate to a legacy which was specified to be used for the benefit of the Physiotherapy Department of which £20,587 was remaining at 31 December 2024 (2023: £20,587), £1,893 (2023: £1,893) in relation to funds raised during 2019 & 2020 for a sensory room and £4,712 (2023: £8,547) relating to a donation during the year towards WRAP.

18. TAX

Hawkhurst Community Hospital League of Friends is a registered charity and as such its income and gains falling within Sections 471 to 489 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 are exempt from corporation tax to the extent that they are applied to its charitable objectives.

14

These unaudited financial statements were subject to an independent examination. See report on page 5.