## FINANCIAL STATEMENTS FOR THE DRAYTON CENTRE FOR THE YEAR ENDED 31 MARCH 2021 

Charity Commission registered number: 252356 Centre Manager: Samantha Kogel Principle Office: 238 Havant Road Drayton Portsmouth Hants PO6 1PA Bankers: Barclays Bank plc 



## **CONTENTS** 


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Section Page No<br>Trustees’ Report 2<br>Independent Examiner’s report on the accounts 5<br>Receipts and payments accounts 6<br>Statement of assets and liabilities 7<br>Notes to the receipts and payments accounts 8<br>Detailed receipts and payments accounts 9<br>**----- End of picture text -----**<br>


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## **THE DRAYTON CENTRE TRUSTEES’ REPORT** 

The Trustees submit their annual report and the financial statements for the year ended 31 March 2021. 

## **STATUS AND ADMINISTRATION** 

## **GOVERNING DOCUMENT** 

The Drayton Institute is governed by a Scheme of 9[th] June 1999, which replaced the original Trust Deed of 11[th] April 1920.  The Drayton Institute requested a change of name to the Drayton Centre on 29 July 2011, which was accepted by the Charities Commission on 14 September 2011. 

## **TRUSTEES** 

The Trustees who served during the year were: 

Mr G Semmens Chair Vacant Secretary Mr S Hardman Vice Chair 

Mr D Bray 

Mr J Twine 

## **OBJECT OF THE CHARITY** 

The object of the charity is to provide and maintain a parish room for use by the inhabitants of the ecclesiastical parish for any purpose not inimical to the Church of England.  The parish room may be used for: 

1. Meetings, lectures and classes. 

2. Divine worship or religious instruction connected with the ecclesiastical parish. 

3. Other forms of recreation and leisure-time occupation which, in the interests of social welfare, improve the conditions of life of the inhabitants. 

## **ADMINISTRATION AND POLICY** 

The committee should be made up of 3 ex-officio members, 3 elected members and up to 3              co-opted members.  The members of the committee are the managing trustees of the charity.  The elected members must be resident in the 

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area of benefit.  The ex-officio members are the Rector and the churchwardens of the ecclesiastical parish 

The committee must hold at least 6 ordinary meetings in each year, for which 10 days’ notice must be given.  The committee chair or any 2 members may call an ordinary meeting at any time. 

Every matter must be decided by majority decision of the members present and voting at a duly convened meeting of the committee.  The chair of the meeting may cast a second or casting vote only if there is a tied vote. 

## **FINANCIAL RESULTS** 

The trustees are satisfied with the financial results of the charity. 

## **RESERVE POLICY** 

The trustees are mindful of their obligation to maximise use of the assets of the charity in pursuit of the objects of the charity and for the good of its beneficiaries.  The trustees take the view that prudent trusteeship requires that they take short, mid and long term views of the operation of the Centre and the development of new services. 

The trustees need to anticipate events that could impact upon the work of the charity and to adopt a reserves policy that will permit the charity to: 

1. Make provision for the replacement of essential equipment. 

2. Enable the upkeep of the present building to a reasonable standard. 

3. Provide for the redevelopment of the building and grounds to the standards set out in the rebuilding proposal. 

4. Provide the opportunity to develop alternative or additional services. 

In order to achieve this, the trustees have set aside any surplus over and above 3 months approximate running costs of the Centre and any donated funds or grants received into a designated fund for the rebuilding programme. 

The charity is committed to providing the people of Drayton and Farlington with a range of community activities in a building with appropriate facilities providing a safe and comfortable environment that meets all statutory requirements. 

## **INVESTMENT POWERS** 

Under the scheme document the charity has the power to make any investments that the trustees see fit. 

## **RISK MANAGEMENT** 

The major risks which the charity is exposed to, as identified by the trustees, have been reviewed and systems have been established to mitigate those risks. 

## **ACCOUNTING AND REPORTING RESPONSIBILITIES** 

The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity, and enable them to ensure that the financial statements comply with the governing document, applicable Accounting Standards, the Charity Commission 

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Statement of Recommended Practice and the regulations of the Charities Act 2011.  They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

The trustees are responsible for ensuring that they have complied with the 2011 Charities Act with regards to the public benefit statement. 

This report was approved by the trustees on 

Signed on behalf of the charity’s trustees, 

George Semmens Full name: George Semmens 

Position: Chairman Date: 25.04.2021 

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||||**2021**||2020||
|---|---|---|---|---|---|---|
|||Notes|**£**|**£**|£|£|
|Cashfunds|||||||
||Barclayscommunityaccount||11,63?||2,072||
||CafCashaccount||3,436||4,510||
||Pettycashaccount||||270||
||_Totalcoshfunds_|||15,075||6,852|
|Othermorietryassets|||||||
||Other||||||
|Investment|assets||||||
||Other||||||
|Asset'sretainedforthecharity'sownuse|||||||
|.|Freeholdproperty|||170,000||170,000|
||Improvementstoproperty|||49,787||49,787|
||Furniture,fixturesandfittings|||31,253||31,253|
||Computerequipment|||2,278||2,278|
||Boiler|||2,900||2,900|
|||||256,218||256,218|
|Liabilities|||||||
||Other||||||






## 

## 

||||||Total|Funds|
|---|---|---|---|---|---|---|
|||Unrestricted|Restricted|Endowment|||
||Note|Funds|Funds|Funds|**2021**|2020|
|||£|£|£|**£**|£|
|Receipts|||||||
|-Voluntaryreceipts|2a|16,535|50,000||66,535||
|-Activitiesforgeneratingfunds|2b|11,428|||11,428|46,828|
|-Investmentincome|2c||||||
|||27,963|50,000||77,963|46,828|
|Receiptsfromsaleofinvestments|||||||
|_Totalreceipts_||27,963|50,000||77,963|46,828|
|Payments|||||||
|-Costsofgeneratingvoluntaryreceipts|3a||||||
|-Costsforgeneratingfunds|3b||||||
|-Governancecosts|3c|19,740|50,000||69,740|49,676|
|||19,740|50,000||69,740|49,676|
|Purchaseofinvestmentsffixedassets|3d|||||732|
|_Totalpayments_||19,740|50,000||69,740|50,408|
|_Netofreceipts/ (payments)_||8,223|||8,223|(3,580)|
|Transfersbetweenfunds|||||||
|Totalfundsboughtforward||6,852|||6,852|10,432|
|_Totalfundscarriedforward_||15,075|||15,075|6,852|





## 

## 

||||||||TotalFunds||
|---|---|---|---|---|---|---|---|---|
|||Unrestricted||Restricted|Endowment||||
||||Funds|Funds|Funds||2021|2020|
||||£|£|£||£|£|
||Receipts||||||||
|a)|Voluntaryincome||||||||
||Grants-Jobretentionscheme||6,535|-|-||6,535||
||Grants-RHLGF||10,000|-|-||10,000||
||Grant-PCCbuildingfund||-|50,000|-||50,000||
|||~|<br>16,535|50,000|.|'|66,535||
|b)|Activitiesforgeneratingfunds||||||||
||HireofDraytonCentre||3,381|-|-||3,381|38,048|
||Inhousesocialactivity||-|...||||<br>4,648|
||Oneofflettings||-|...||||<br>2,170|
||Coffeemachine||30|-|-||30|72|
||Fundrafsing||-|...||||<br>214|
||Deposits||-|...||||<br>1,676|
||insuranceclaim-lossofincome||8,017|-|-||8,017||
||||11,428|-|-||11,428|46,828|
|c)|Investmentincome||||||||
||Interestreceived||||||||
||||_._|_._|<br>.||-|-|
||_Totalreceipts_||27,963|50,000|-||77,963|46,828|





## 

## 

||||||TotalFunds||
|---|---|---|---|---|---|---|
|||Unrestricted|Restricted|Endowment|||
|||Funds|Funds|Funds|2021|2020|
|||**£**|**£**|**£**|**£**|**£**|
||Payments||||||
||Costsofgeneratingvoluntary||||||
||receipts||||||
||Transferfees|-|...||||
|b)|Costsforgeneratingfunds||||||
|c)|Governancecosts||||||
||Staffwages|8,702|-|-|8,702|18,951|
||Repairsandmaintenance|3,873|50,000|-|53,873|7,568|
||Lightandheat|2,257|-|-|2,257|3,922|
||Waterandbusinessrates|751|-|-|751|1,042|
||Insurance|764|-|-|764|2,203|
||Officecosts|1,610|-|-|1,610|12,582|
||Professionalfees|60|-||60|60|
||Sundryexpenses|1,251|-|-|1,251|1,121|
||Depositsreturned|398|-|-|398|2,162|
||Bankcharges|74|-|-|74|65|
|||19,740|50,000|0|69,740|49,676|
||Assetandinvestmentpurchases||||||
||Dishwasher|-|-|-|-|354|
||Laptop|-|-|-|-|378|
|||0|0|0|0|732|
||_Totalpayments_|19,740|50,000|0|69,740|50,408|





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