REGISTERED COMPANY NLFMBER: 00900361 (England and Wales) RECISTERED CHARITY NUMBER: 252330 REPORT OF THE TRUSTEES AIYD FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR ALFORD & DISTRICT CIVIC TRUST LIMITED Dexter & Sharpe (Skegness) Chartered Certified ACCOUnLts 26 Ida Road Sk¢gn¢53 Ltncolnshire PE25 2AR
ALFORD & DISTRICT CIVIC TRUST LIMITED CONTE5 OF THE FINANCIAL STATEM ENTS FOR THE YEAR ENDED 31 MARCH 2025 Page Report of the Trustees Independent Examinerfs Report Statement of Financial Activities Balance Sheet Notes to the Financial Ststements 10 to 19 Detailed Statement of Financial Activities 20 to 21
ALFORD & DISTRICT CIVIC TRUST LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 COUNCIL MEMBERS, ANNUAL REPORT YEAR ENDED 31 MARCH 2025 The council mcmbcrs, who are also dircctors for th¢ purposes of company law. pic5cnt their report and the unaudited financial statements of the company for the year ended 3 1st March 2025. REFERENCE AND ADMINISTRATIVE DETAILS Reference and administrative details are shown in the schedule ol members of the board and professional advisors on page l of the financial statements. THE COUNCIL MEMBERS ARE The Council Members who served the Cornpany during the period were". Mr R Quantrell Mr.q S Spenceley Mrs K M Farrer Mr A R Vincent Mrs M Fulwood MrDFBell Mr K M Penson Miss L M Birkett MrG Allen The Company Secretary who Served the company during the period was as follows: MrG Allen
ALFORD & DISTRICT CIVIC TRUST LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT The Trust is a charitable compan), limited by guarantee, incorporated on 9th March 1967 and registered as a charity on 26th June 1967. The trust was esrablished under a Memorandum of Association which estsblished its objects and powers, and is gov¢rn¢d by a Managing Council under its Articlcs of Association (last varicd on thc 30th Septembcr 201 l. In the event of winding up or dissolution Clause 58 of ihe Memorandurn of the Articles of Association specifies that any remaining property shall be given or transferred, to some charity or charities for use for particular purp05e5 that fall within the Trust's objects. and failing thal applied for charTtable purposes as directed by the Court or the Charity Commission. None of the Council Members have any beneficial interest in the trust. All of the Council Members are members of the Trust, and guarantee lo contribute £1 in the event of a winding up. All Couiicil Meinbepti <irv fatniliar with the praciical work of ihe TnLSL most having been Council Members for a considerable time. All Council Members are appointed. The Company Secretary. advises ihem of their obligations by reference to the Charity Commission guide The Essential Trustee,. and the Memorandum and Articles of A550cialion. They are kept up to date on relevant new requirements. The Council Members continually assess the major risks to which the Tn]st is exposed, and take all prudent steps to address and mitigate all risks. In this regard, with effect from I st April 201 i all trading activities of the charity were transferred to Alford Manor House Ltd, a wholly oHmed subsidiary of the charitable company, constituted for that purpose and managed by separatc directors under the direclion of the Trust. The tradino company was granted a non-exclusive licence to share the occupation of the Manor House with the charitable company, for the purpose of the trading activity on temis as to conlribution towards ihe oulgoings of th Manor House and to account for its profits lo the charitable company. OWECTIVES AND ACTIVITIES The Trust's principal objects are to preserve, for ihe benefii of the public, the natural. artistic and cultural amenities of the towm ot Altord and it's neighborh(M)d. In practice, the main locus of the charity has been the preservation of the Alford Manor House lch is owned and managed bv the Trust (having been gifted by the late Miss Dorothy Higgins who orchestrat¢d Ihe forniation of the Trust). PUBLIC BENEFIT The Council Members have due regard to the guidance published by the Charity Commission on matters of public benefil, and keep under constant review the need to satisfy the requirements of identifiable benefit to the public. ACHIEVEMENTS AND PERFORMANCE The Trust is the owrker of the Alford Manor House, an extremely important building, thought to have been the largesl such thatched Manor House in the country. which dates back to 1611. The property having fallen into disrepair and in a ang¢ruus LoTrndition, was resiored by ihe Trust and reopened in 2006. after expenditure which included upwards of £1 m of lottery and public funding. The distinguished House occupies a prominent position in the iown, and has a pivoral role in the community. The House itself. the Museum of Rural Life in the grounds. and walled gardens are major visitor attractinn. The property is central to the local arts and Crafts industry. The House hosts live theatre, music and food market festivals, cultural and educational activities, and displays of all kinds. Alford Manor House is sustained by: income from visitors to the site membership subscriptions * donations and fund-rdising activities private hire of the house and grounds for weddings. funeral teas, and other gatherings
ALFORD & DISTIUCT CIVIC TRUST LIMITED REPORT OFTHE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 * trading activity derived from the shop and tea room. Quinquennial reviews provide a schedule and timetable for continuous expenditure requirements on the building fabric of the Manor House, which is reflect¢d in the ¢haritrknle compangs business plan. FINANCIAL REVIEW A stronger financial basis of the Trust since the scheme of resloration of the Alford Manor House enabled the Directors to siart a "sinking" fiEnd for the lonoer temi maintenance programme for the slructure of the House. and which the Directors have endeavoured to maintain in the period covered by this Report. However, necessarilv, there has also been significant expenditure, out of current income, on essential repair and maintenance of the House. its fittings and equipment. As reported last year. il had become apparent that for mail>" years the amount being paid for electricity supplied to the Manor House, was only one-tenth of the amount that was actually duc. This was r¢v¢aled when a new meter was installed in May 2021, and the electricity supplier was pursuing a claim for the cost of electricty not paid for, back to that date. Aft¢r going through the supplier's complaints procedure and appealing to the Energy Ombudsman, settlement figure was determined and paid. Unfortunately. this took more than hallf of the accumulated sinking fund,which had been built up over the years for emergencies and special projects. The volunteer basis of the management of the charitable company and its subsidiary, and the day to day running of the Trust coniinues 10 underpin ihe Direclors, busines5 plan. Our onty significant peThanent salary cost5 are a tea-room manageressI¢atererar supervisor. a front of house Lqsistant. and, from time to time. part-time assistants. RESERVES POLICY With the doubling of insurance costs and the extraordinary rise in energi, bills since 2022, coupled with the fact that the charity will now have to pa). for all of the electricity it uses. holding sufficient funds to cover one year's operating cosis will not be possible for the next 2 years until reserves can be rebuilt. However. the use of the Xero software accounting system is giving a much clearer view of the financial situalion on a month to month and quarter to quarter basis, so thal potential tinancial problems can be spotted sooner and be much more easily deah with. A rolling five year projection of income and expenditure has been prepared, and is being regularly shared '1th East Lindsey District Council as part of the building projeci. ASSET COVER FOR FUNDS With the settlement of the historic electririty bill, and now having to pay the full cosl of electricity used on the site, it is no longer possible to allocate signiftcant amounts of mone). for specific projects. Once the building work is complete and the finances look more healthy, M'e hope io be able to do thi5 once more. PLANS FOR THE FUTURE Our main effort thi5 year has been working with East Lindsev District Council (and the team of professionals it has (Se[bled) to obtain planning pennission io d¢molish the open barn (which adjoins the ¢oa¢h house at the r¢ar of the site) aE]d in its place erect a new pennanenl event venue, Thi5 new building will replace the marquee and give us the ability to hold more weddings, funeral teas and other gatherings to mark significant events. Also included in the planniTJ£ application are the building of a volunteer workshop. a covered area to store some of our vintage agricultural machinery, and the forn]ation within the coach house of a new kitchen and toilet facilities. The number and scope of specal reports needed for such an ambitious programme of work (on such a sensitive heritage site) has been considerable. Happily, Ihe perniission that we needed granted in October. and a contractor was identified as being suitable to deliver the project. One further element of the planned bulding work the replacement of outdated stornge heaters. This part of the project has been completed.
ALFORD & DISTRICT CIVIC TRUST LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED31 MARCH 2025 Applications for grants are soon to be made to replace the whole of the thatched roof and to update our IT and phone systeTns. INDEPENDENT EXAMINER Our new independent examiner is Nicola Lknlon FCCA of Dexter & Sharpe - Chartered Certified Accountants. STATEMENT OF RESPONSIBILITIES The Council Members are responsible for preparing a trustee's annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law dppliLdble to charitie5 in England and Wales requires the Council Members to prepare financial slatements each year which give a true and fair view of the slate of ihe affairs of the charity.. and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements, the Council Members are required to: select suitsble accounting policies and apply them consistently- observe the methods and principles in the applicable Charities SORP; make judgements and accounting estimates that are reasonable and prudent- state whether applicable accounting standards have been followed, subject to any material departures that must disclosed and explained in ihe financial statements- prepare the financial statements on the going concern basi& unle55 it is inappropriate lo presume that the charity will continue in business The C.ouneil Members are responsible for keepin8 proper accounting records that disclose with reasonable accuracy at any time the financial position of the company, and to enable them to ensLtre that the financial statements comply with the Companie5 Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and iaking reasonable steps for the prevention and detection of fraud and oiher irregularities. This report has been prepared in accordance with the Ststement of Recommended Practice." A¢¢ounting and Reporting by Charities {FRSI 02) and in accordance with the Companies Act 2006. REFERENCE AND ADMINISTIL4TIVE DETAILS Registered Companv number 00900361 (England and Wales) Registered Charity number 252J30 Registered office Alford Manor House W¥st Sti¢cl Alford Lincolnshire LN13 9HT
ALFORD & DISTRicf civic TRUST LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 Truslees R Quantrell Mrs M Fulwood G Allen (appointed 31.1.2025) Mrs K Faar DFBell Mrs S M A Spen¢eley A R Vincent K M P¢nson Miss L M Birkett Company Secretary G Allen Independent Examiner Nicola Lenton FCCA Dexler & Sharpe (Skegness) Chartered Certified Accountants 26 Ida Road Skegness Lincolnshire PE25 2AR Approved by order of the board of trustees on 5 Decernber 2025 and signed on its behalf by.. Lo--rf R Quantrell - Tne¢
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ALFORD & DISTRicf civic TRUST LIMITED Independent examiner's report lo the lrnstees of Alford & District Civie Trust Limited {'Ihe Company,) I report to the charity trustees on rny examination of the accounts of the Company for the year ended 31 March 2025. Responsibilities and basis of report As the charity's trustees of the Compan). (and also its directors for the purposes of company law) you are responsible for thc pr¢paration of thc accounts in accordanc¢ with thc tcquirenients of th¢ Coiiipanies Act 2006 ('tl)e 2006 A¥t'). Having satisfied myself ihat the accounts of ihe Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent cxamination. I report in respect of my examination of )'our charity's accounts as carried out under Section 145 of the Charities Aci 2011 {'the 201 l Act.). In carying out my examination I have followed the Directions givett by the Charity Commission under Section 145{5) (b) of the 2011 Act. Independenl examiner's st9tement I have completed my examination. I confimi that no matters have come to my attention in connection with the examination giving me cause to believe- accounting records were not kept in respeci of the Company as required by Section 386 of the 2006 Act. or the accounts do not accord with those records- or the accaunts dn nnt cnmply wilh the accounring requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a irue and fair view which is not a matter considered as part of an independent examination- or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting b) Charities (applicable io charilies preparing their accounts in accordance with the Financial Keporting Slandard applicable in ihe UK and Republic ot- Ireland (FRS 102)). I have no concerns and have corne across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper undersianding of the accounis to be reached. Nicola Lenion FCCA Dexter & Sharpe (Skegness) Chartered Certifi¢d Accountants 26 Ida Road Skegness Lincolnshire PE25 2AR 8 December 2025
ALFORD & DISTRICT CIVIC TRUST LIMITED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 Totsl funds 2024 Total funds Unrestricted funds Designated Funds Restricted fund Notes INCOME AND ENDOWMEIYTS FROM Donations and legacies 41,447 41,447 47,801 Other trading activities Investment income 15.167 15,167 566 17.189 129 Totsl 57,180 57.180 65.119 EXPENDITURE ON Raising funds 1.543 1,998 Charitable activities Cost of ChariLible Activities 42273 34J65 76,638 60,783 Tot21 43,816 34J65 78,181 62,781 NET INCOMEI(EXPENDITURE) 13J64 (34J6fj) {8,886) (21,001) 2,338 Transfers between funds 14 Net movement in funds 22250 (43.251) (21.001) 2.338 RECONCILIATION OF FUNDS Total funds brought fonvard 1,273,709 43,251 1225 lJ18,185 ,315,847 TOTAL FUNDS CARRIED FORWARD 1395,959 1325 1,297,184 1,318,185
ALFORD & DISTRICT CIVIC TRUST LIMITED BALANCE SHEET 31 MARCH 2025 2025 Total funds 2024 Total funds Unrestricted funds Designated Funds Restricted fund Notes FIXED ASSITS Tangible assets Heritage asseis Investments 2,656 1332.748 100 2,656 1232,748 loo 2,847 1.232,748 100 10 1235.504 1235,504 1,235.695 CURRENT ASSETS Debtor5 Cash at bank 12 38,721 24.194 38,721 25,419 31,151 55.021 1325 62,915 1225 64,140 86,172 CREDITORS Amounts falling due within one year 13 (2,460) (2,460) (3,682) NET CURRENT ASSETS 60,455 1225 61,680 82,490 TOTAL ASSETS LESS CURRENT LIABILITIES 1295,959 1225 1297,184 1,318,185 NET ASSETS 1295.959 1225 1297,184 ,318.185 FUNDS Unrestricted funds Restricted funds 14 1295,959 1,225 1,316.960 1,225 TOTAL FUNDS 1297,184 1,318,185 The charitable company is entitled io exemption frorn audit undcr Section 477 of Ehe CoTnpanics Act 2006 for the year ended 31 March 202 The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with S¢¢tion 476 of the Companies Act 2006. The trustees acknowledge their responsibilitie5 for (a) ¢nsuring that the charitable company keeps accounting records that Comply with Sections 386 and 387 of the Companies Act 2006 and preparing financial 5tatetnenls which give a true and fair view of ihe state of affairs of the charitable company a5 at thc end of ¢a¢h finanrial ycar and of its surplus or dcficit for cach financial ycar Èn arcordancc with th requirements of Sections 394 and 395 and which oiherwise comply with the requirements of the Companies Act 2006 relating to financial statements. so far as applicable to the charitable company. (b)
ALFORD & DISTRICT CIVIC TRUST LIMITED BALANCE SHEET- continued 31 MARCH 2025 These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 5 December 2025 and were signed on tts behalf by= R Quantrell - Trustee
ALFORD & DISTRICT CIVIC TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES Basis of preparing the financial statements Th¢ financial statements of thc charitable company. which is a public bcncfit enlity under FRS 102, have beeT] prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Ststement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value. ltteome All income is recognised in the Sthtement of Financial Activities onLe th¥ Lharity has entitlement to th¢ funds, it is probable that the income will be received and the amouni can be measured reliably. Expenditure l.ial)iliiies are recllgnid expenditure &s soon as there 15 a legal or constructive obligation committing the charity to that expenditure. it is Probable thai a transfcr of economic benefits will be required in settlement and Ihe amount of ihe obltgation can be measured reliablv. Expenditure is accounied for on an accruals basis and has been classified under heading5 thai aggretrate all cost related to the category. Where cosrs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Taxation The charity is exempt from corporation tax on ils charitable activitie5. Fund accounting Unrestricted funds can be used in accordance with the charitsble objectives at the discr¢tion of the trustees. Restricted funds Can only be used for particular restricted purposes within the objecis of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. General Information The charity is a private company limiled by guardntee, registered in England and Wales. The address of the registered office is Alford Manor House, West Streel Alford. LN13 9HT, Lincolnshire. 2) STATEMENT OF COMPLtANCE These financial statements have been prepared in accordance wilh FRS 102 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland,, the Statement of Recommended Practice applicable lo charities preparing their accounts in accordance wilh the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102), (Charities SORP {FRS 102)), the Charities Act 201 l and the Companies Act 2006. -1) Ac.rniiNTINC. Pnl,IC.IF.S The principal accounting policies adopted, judgments and key sources of estimation uncertainty in the preparation of the financial siatetnents are 18 follows= a) Basis of Accounting The financial statements have been prepared on the historical cost basis. The financial statements are prepared in sterlin& which is the functional currency of the entity.
ALFORD & DISTRICT CIVIC TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES - ¢ontinu¢d The charity meets the definition of a public benefit entity. under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless othenvise stated in the relevant accounting policy noles. b) Going Concern The Council Members consider thai ihere are no material uncertainties al)out the charity's ability to continue as a going concern. c) Consolidation The charity is not required to prepare con501idated aw)unts in accordance with the Charities Act 2011, and has taken advantage of thc option nol to pr¢par¢ consolidatcd financial staicments contained in Section 398 of the Companies Act 2006 on the b&8is that the charity and its subsidiary undertakings comprise a small group. d) Fund accounting Unrestricted funds are available for use at the discretion of the Council Members to further any of the charitys purposes. Dcsignat¢d fvnds are unrestricted funds earniarked by the Council Members for particular firture proj¢ct or commitment. Restricted fiinds aTe subjected to restrictions on their expenditure declared by the donor. or through the terni8 of an appeal, and fall into one of two SUblasseS. restricted income funds or endowmeni funds. e) Incoming Resourees All incoming resources are included in the statement of financial aciivities when entitlement has passed to the charity. il is PTobable that the economic benefits associated with the transaction will flow to the charity and the aTnouni can be reliably Tneasured_ The following specific policies are applied to particulaT cate¥oric5 of inLOtnc". income from donations or grdnts is recognised hen there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. legacy incoTne is recognised when receipt is probable and entitlement is established. income from donated goods is measured at fair value of the goods unless this is impractical to Measur¢ liablY, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts H'hen received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. Income from grants, whether 'capital' grants or 'revenue' grdnts, is recognised when the charity has entitlement to the funds, any performance condition5 attached to the grants have been meL it is probable that the income will be received and the amount can be measured reliably and is not deferred. O Resources expend¢d All expenditure is account¢d for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attribuled to particular headings they have been allocated to activitie5 OTJ a basis consistent with the use of the resources. g) Fixed a&sels All fixed assets are initially recorded at cost.
ALFORD & DISTRICT CIVIC TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES - ¢ontinued Dcprcciation is Calculated so that to write off th¢ cost or valuation of an asscL Icss its residual value, over th¢ useful economic life of that asset as follows: Equipment over 3 years Straight Line A review for indicators of impairnient is carried out each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amounL the asset is impaired accordingly. Prior impaiments are also reviewed for possible reversal at each reporting date. h) Heritsge assets The charity holds heritage assets. which are tangible fixed assets of historical, artistic or scientific importancc that are held to advance preservation and conservation objectives of the charity. The very long expected lives of heritage &osetq, diie tn their nature, valiie And need tt) he prntected and preserved means thai depreciation is not material and is, therefore. not provided. i) Inveslments Unlisted equity investments are initially recorded at cosl and subsequently measured at fair value. If fair value cannot be reliably measured, assets are rneasured at cost less impairnient. Listed investments are measured at fair value with changes in fair value being recognised in income or ¢xp¢ndilur¢. j) Debiors Trade and oiher debtor5 are recognised at the settlement amount due after any trade discount offered. Prepayment are valued at the amount prepaid net of any trade dIoUn1$ due. k) Cash at b4nk and in hand Cash at bank and cash Tn hand include5 cash and short term highly liquid investments Wlth a short maturity, or three month5 or less from the date of acquisition. or opcning of the deposil or similar accounL l) Creditors Cr¢ditors ar¢ r¢cognis¢d wh¢r¢ th¢ charity h&$ a present obligation resulting from a past event that will probably result in the transfer of fvnds to a third party, and ihe arnount due to settle the obligation can be measured or estimated reliably. Creditors are nornially recognised at their settlement amount after allowing for any trdde discounts due. m) Financial Rnstruments A financial asset or a financial liability is recognised only when the charity becomes a paty to the contractual prnvi%ian£ nf the inEtnirnenl_ Basic financial inslruments are initially recognised at the amount receivable or payable including any related transaction costs. Current assets and cuent liabililies are subsequently measured at the Cash or other consideration expected to be paid or received and not discounted. Debt instruments are subsequently measured at amortised cost.
ALFORD & DISTRicf civic TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES- eontinued Where invesmlent in shares are publicly traded, or their fair view can otherwise be measured reliably, the investment is subsequently measuied at fail valuc with changc5 in fail value iecogniscd In income and expenditure. All other such investments are subsequently measured at cost less impainnent. OTHER TRADING ACTIVITIES 2025 2024 Events and exhibitions Subscriptions Barn museum admissions General admi&%ions Room hire Tractor run income 1.098 1,145 1,915 2,587 8,422 .405 715 2.002 3.031 9.751 285 15,167 17,189 INVESTMEpif INCOME 2025 2024 Deposit account interest 566 129 RAISING FUNDS Investment managemeDI costs 2025 2024 Publicity and advertising Events and exhibitions 419 1,124 232 1,766 1,998 NET INCOMEI(EXPENDITURE) Net incomel(exPendire) is stated after Chargin(credItIng). 2025 2024 Depreciation - owned assets 3,148 3.807
ALFORD & DISTRICT CIVIC TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 TRUSTEES, REMUNERATIOIY AND BENEFITS There were no trustees, remuneration or other benefils for the year ended 31 March 2025 nor for the year ended 31 Maich 2024. Trusttts, expenses There were no trustees, expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. STAFF COSTS No salaries or wa¥es have been paid to employees, including meTnbers of the council, during the year. The Charity's Tea Room and Functions activities were carried out bv it's subsidiary trading company Alford Manor House Limited during the y¢ar. Associated staff costs are included in the accounts of that company. COMPARATIVES FOR THE STATF.MF,Nr OF FINANC.IAL ACTivrrIES Unrestricted Designated fund5 Funds Restricted fund Total funds INCOME AND ENDOWMENtS FROM Donations and legacies 47,801 47,801 Other trading activities Investment income 17,189 129 17,189 129 Totsl 65,119 65,119 EXPEIYDITURE ON Raising funds 1.998 1,998 Charitsble activities Cost of Charilable Activities 60,783 60,783 Totsl 62,781 62,781 NET INCOME 2,338 2,338 RECONCILIATION OF FUNDS Total funds brought fonvard .271.371 43.251 1225 1,315.847 TOTAL FUNDS CARRIED FORWARD 1.273.709 43251 1.225 1,318,185
ALFORD & DISTIUCT CIVIC TRUST LIMITED NOTES TO THE FINANCIAL STATEMEiYfs- continued FOR THE YEAR ENDED 31 MARCH 2025 TANGEBLE FIXED ASSETS Plant and machinery COST At l April 2024 Addition5 29,025 2,957 At 31 March 2025 31,982 DEPRECIATION At l April 2024 Charge for ycar 26,178 3,148 At 31 March 2025 29J26 NET BOOK VALUE At 31 March 2025 2,656 At 31 March 2024 2,847 io. HERITAGE ASSETS Total MARKET VALUE At l April 2024 and 31 March 2025 ,232,748 NET BOOK VALUE At 31 March ?025 1,232.748 At 31 March 2024 .232,748 I leritagc a55cts in thc Balance Sheet are r¢pr¢s¢nt¢d bv Alford Manor Housc, wthich wa5 built in 1611 and is reputedly the largest thatched manor house in the counlry, together with its grouT]ds and outbuildings. The property was extensively restored by the Trnst and reopened to the public in 2006. FIXED ASSET INVESTMENTS Unlisted investments MARKET V.4LUF. At l April 2024 and 31 March 2025 loo NET BOOK VALUE At 31 March 2025 loo At 31 March 2024 100 There were no investment assets outside the UK. The company's investments at the balance sheei date Tn the share capital of companies include the following=
ALFORD & DISTRICT CIVIC TRusf LIMITED NOTES TO THE FINANCIAL STATEMENTS- tontinued FOR THE YEAR ENDED 31 MARCH 2025 FIXED ASSET INVESTMENTS- continued Alford Manor House Limited Registered office.. West Streel, Alford. LN13 9HT Nature of business: Events and catering 31.3.25 31.3.24 Aggregate capital and reserves (Lossyprofit for the year 100 (14.968} loo 26,250 The investment above is shown at cost. The company owns l OOO/o of the issued share capital of the Compan listed above. The wholly owned trading subsidiar),, Alford Manor House Limited, is incorporated in the United Kingdom (Cnmpany nijmber n7fj64261) and all profits generated by Alford DAanor House Limited through trading and associated activities are donated to Alford and District Civic Trust Limited. Alford Manor House Limited operdtes as th¢ tea roorn and functions caTried out at the Alford Manor House. Under the provision of section 398 of the Companies Act 2006, the company is exempt from preparing consolidated accounts and has not done so. Therefore the accounts show information about the company as an individual entity. 12. DEBTORS 2025 20?4 ATnounts falling due within one year: Trade debtors VAT 905 661 1,449 905 Amounts falling due after more than one year= Amounts ow¢d by group undertakings 37,272 30,246 Aggregate aTnounts 38.721 31,151
ALFORD & DISTRICT CIVIC TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Trade cr¢ditot5 VAT Accrued expenses 1,160 1.812 70 1.800 IJ 2,460 3,682 14. MOVEMENT IN FUNDS Nel movement in funds Transfers between funds At 31.3.25 At 1.4.24 Unrestricted funds General fund Designated funds - Orangery Designated funds - Sinking fund I J73,709 9,827 33,424 13J64 (9,827) (24,538) 8,886 1395,959 (8,886) l J16.9f)O (21,001) 1295,959 Restricted funds Restricted 1,225 1,225 TOTAL FUNDS lJ18.185 (21,001) 1297,184 Net movemeni in nds, included in the al)ove are as follows= Incoming Te50urces Resources expended Movement in funds Unr¢stric¢ed funds Gcneral fund Designated funds - Orangery DesigTkated funds - Sinking fund 57,180 (43,816) (9,82D (24,538) 13,364 (9,827) (24,538) 57,180 (78,181) (21,001) TOTAL FUNDS 57,180 (78,181) (21,001)
ALFORD & DISTRICT CIVIC TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS- conlinued FOR THE YEAR ENDED 31 MAIiCH 2025 14. MOVEMENT IN FUNDS- continued Comparalives for movement in funds Net movement in funds At 31.3.24 At 1.4.23 Unrestrieted funds General fund Designated funds - Orangery Designated ndS - Sinking fund .271.)71 9,827 33,424 2,338 1.273.709 9,827 33,424 ,314,622 2.338 1.316,960 Restricted fun Restricted .225 1.225 TOTAL FUI%DS 1,315,847 2.338 1,318,185 Compardtive net movement in funds, included in the above aTe as follows: Incoming resources Resources expended Movement in funds Unrestricted funds General fund 65,119 (62,781) 2.338 TOTAL FUNDS 65,119 (62,781) 2,338 A currcTJt year 12 months and prior year 12 months COTnbiT]cd position is as follows.. Net movement in funds Trnnsfers between funds At 31.3.25 At 1.4.23 Unrestricted funds Generdl fund Designated funds - Orangery D¢signat¢d funds - Sinking fund 1271.371 9.827 33.424 15.702 (9,827) (24.538) 8,886 1,295,959 (8,886) 1.314,622 (18,663) 1,295,959 R¢51ricted funds Restricted .225 1,225 TOTAL FUNDS 1,315,847 (18,663) ,297,184
ALFORD & DISTRICT CIVIC TRUST LIMITED NOTES TO THE FINANCEAL STATEMENTS - CODtinued FOR THE YEAR ENDED 31 MARCH 2025 14. MOVEMENT IN FUNDS- continued A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follow5= Incoming resources Resources expended Movement in funds Unrestricted funds General fund Designated funds - Orangery Designated funds - Sinking fund 122.299 {106,597) (9,827) (24,538) 15,702 (9,827) {24,538) 122,299 (140,962) (18,663) TOTAL FUNDS 122.299 (140.962) (18.663) 15. COUNCIL MEMBERS & RELATED PARTY TRANSACTIONS None of the council members (or any persons connected with them) received any remuneration or travelling expenses during the year. There have been no related party transactions in the reponing periods that require disclosure. Alford & Disrrict Civic Trust Limited is a company limited by guarantee and accordingly does not have a share capital. Every member of the company undenakes to ¢ontribule such amount &$ may be required (not exceeding £1 ) to the &5sets ofthe charitable COTnpany in the cvent of it bcing wound up.
ALFORD & DISTRICT CIVIC TRUST LIMITED DETAILED ST ATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 INCOME AND ENDOWMEwrs Donations 2nd leg*ci¢s Gifts Donations Donations from Alford Manor House Legacies Grants Other income 988 6.325 26.250 5.106 9,132 6,731 lJ88 25,000 8J28 41,447 47.801 Other trading activities Events and exhibitions Subscriptions Bam museum admissions Generdl admissions Room hire Tractoi run incoffte 1,098 I,J45 1.405 715 2,002 3,031 9,751 285 2,587 8,422 15,167 17,189 Investment ineome Deposit account intercst 566 129 Totsl incoming resourees 57.180 65.119 EXPENDITURE Investment management costs Publicity and advertising Evenrs and exhibiiions 419 1,124 232 1,766 1.998 Support eosts Management Insurance Light and heat Office costs Sundries Repairs and maintenance Subscriptions Accountancy PivfrJJiviiiil fr¥J Cleaning Carrted forward 21,612 34J65 2,415 362 4,109 2,697 iJoo 440 3J89 70,689 19.898 959 ,072 20,180 1,700 1,902 4,080 2,531 52.322 This page does noi forni part of the statutory financial statements
ALFORD & DISTRICT CIVIC TRUST LIMITED DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Management Brought forward Grounds and gardcn maint¢nan¢e House furnishings 70.689 2.720 52.322 4,219 435 73.409 56,976 Finance Bank charges Depreciation of tsngible fixed assets 81 3,148 3,807 3229 3.807 Total resources expended 7&181 62,781 Net (expenditure)fincome (21,001} 2,338 This page does noi forni pan of ihe staftrtory financial statements