REGISTERED CHARITY NUMBER: 252303
Trustees' Report and
Unaudited Financial Statements for the Year Ended 31 March 2024
for
The Datchet Recreational Centre
Tim O'Brien CA The Green Datchet Berkshire SL3 9AS
The Datchet Recreational Centre
Contents of the Financial Statements for the Year Ended 31 March 2024
| Page | |||
|---|---|---|---|
| Trustees' Report | 1 | ||
| Independent Examiner's Report | 2 | ||
| Statement of Financial Activities | 3 | ||
| Balance Sheet | 4 | ||
| Notes to the Financial Statements | 5 | to | 8 |
| Detailed Statement of Financial Activities | 9 |
The Datchet Recreational Centre
Trustees' Report for the Year Ended 31 March 2024
The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
The objects are the social, moral and physical wellbeing of the people resident in the village of Datchet and surrounding District.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
ACHIEVEMENT AND PERFORMANCE
The operation of the hall over the year was impacted to a lesser extent by the Covid pandemic. During the year the charity has continued to provide the upkeep and maintenance of the village hall ensuring that it is available for hire in accordance with any restrictions in force at that time.
FINANCIAL REVIEW
There were unavoidable increased energy costs and maintenance costs of the heating system (two 40Kw gas boilers) but there may be possible savings to be achieved in the future. It is important that hall hire rates not only cover the costs of provision but also remain competitive within an area well supplied with a variety of venues. In particular we need to focus on Hall hirer Health and Safety compliance and to ensure the receipt of hirer deposits in good time.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity was established by a charitable trust deed on 21 March 1967. There were some significant management changes at the end of the 2018/19 year. The new trustees would like to thank Cllr Mrs Davies and Cllr Mr Thompson for their continuing support over the year.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 252303
Principal address
3 Allen Way Datchet Slough SL3 9HR
Trustees
E C Larcombe Chairman M Davies Treasurer
Independent Examiner
Tim O'Brien CA The Green Datchet Berkshire SL3 9AS
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ M Davies - Trustee
Page 1
Independent Examiner's Report to the Trustees of The Datchet Recreational Centre
Independent examiner's report to the trustees of The Datchet Recreational Centre
I report to the charity trustees on my examination of the accounts of The Datchet Recreational Centre (the Trust) for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Tim O'Brien
Tim O'Brien CA The Green Datchet Berkshire SL3 9AS
Date: .............................................
Page 2
The Datchet Recreational Centre
Statement of Financial Activities
for the Year Ended 31 March 2024
| 31.3.24 | 31.3.23 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| funds | fund | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||||
| Other trading activities | 2 | 26,497 | - | 26,497 | 22,112 |
| Investment income | 3 | 9,979 | - | 9,979 | 8,937 |
| Total | 36,476 | - | 36,476 | 31,049 | |
| EXPENDITURE ON | |||||
| Charitable activities | |||||
| Staff costs | 9,003 | - | 9,003 | 12,420 | |
| Bungalow fees & Maintenance | 8,355 | - | 8,355 | 9,006 | |
| Cleaning | 1,015 | - | 1,015 | 859 | |
| Utilities | 8,375 | - | 8,375 | 10,302 | |
| Telephone | 795 | - | 795 | 785 | |
| Insurance | 1,187 | - | 1,187 | 235 | |
| Governance costs | 1,320 | - | 1,320 | 1,410 | |
| Sundry expenses | 204 | - | 204 | 355 | |
| Total | 30,254 | - | 30,254 | 35,372 | |
| NET INCOME/(EXPENDITURE) | 6,222 | - | 6,222 | (4,323) | |
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 21,593 | - | 21,593 | 25,916 | |
| TOTAL FUNDS CARRIED FORWARD | 27,815 | - | 27,815 | 21,593 |
The notes form part of these financial statements
Page 3
The Datchet Recreational Centre
Balance Sheet
31 March 2024
| 31.3.24 | 31.3.23 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| funds | fund | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| CURRENT ASSETS | |||||
| Cash at bank | 30,097 | - | 30,097 | 23,875 | |
| CREDITORS | |||||
| Amounts falling due within one year | 6 | (2,282) | - | (2,282) | (2,282) |
| NET CURRENT ASSETS | 27,815 | - | 27,815 | 21,593 | |
| TOTAL ASSETS LESS CURRENT | |||||
| LIABILITIES | 27,815 | - | 27,815 | 21,593 | |
| NET ASSETS | 27,815 | - | 27,815 | 21,593 | |
| FUNDS | 7 | ||||
| Unrestricted funds: | |||||
| General fund | 27,815 | 21,593 | |||
| TOTAL FUNDS | 27,815 | 21,593 |
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
.............................................
M Davies - Trustee
............................................. E C Larcombe - Trustee
The notes form part of these financial statements
Page 4
The Datchet Recreational Centre
Notes to the Financial Statements for the Year Ended 31 March 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| 2. | OTHER TRADING ACTIVITIES | ||
|---|---|---|---|
| 31.3.24 | 31.3.23 | ||
| £ | £ | ||
| Hall booking fees | 26,497 | 22,112 | |
| 3. | INVESTMENT INCOME | ||
| 31.3.24 | 31.3.23 | ||
| £ | £ | ||
| Rents received | 9,743 | 8,897 | |
| Deposit account interest | 236 | 40 | |
| 9,979 | 8,937 |
Page 5
continued...
The Datchet Recreational Centre
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Restricted funds fund £ £ INCOME AND ENDOWMENTS FROM Other trading activities 22,112 - Investment income 8,937 - Total 31,049 - EXPENDITURE ON Charitable activities Staff costs 12,420 - Bungalow fees & Maintenance 9,006 - Cleaning 859 - Utilities 10,302 - Telephone 785 - Insurance 235 - Governance costs 1,410 - Sundry expenses 355 - Total 35,372 - NET INCOME/(EXPENDITURE) (4,323) - RECONCILIATION OF FUNDS Total funds brought forward 25,916 - TOTAL FUNDS CARRIED FORWARD 21,593 - |
Total funds £ 22,112 8,937 31,049 12,420 9,006 859 10,302 785 235 1,410 355 35,372 (4,323) 25,916 21,593 |
|---|---|
Page 6
continued...
The Datchet Recreational Centre
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 6. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
|---|---|---|---|
| 31.3.24 | 31.3.23 | ||
| £ | £ | ||
| Other creditors | 962 | 882 | |
| Accruals and deferred income | 1,320 | 1,400 | |
| 2,282 | 2,282 | ||
| 7. | MOVEMENT IN FUNDS | ||
| Net | |||
| movement | At | ||
| At 1.4.23 | in funds | 31.3.24 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund 21,593 |
6,222 | 27,815 | |
| TOTAL FUNDS 21,593 |
6,222 | 27,815 | |
| Net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund 36,476 |
(30,254) | 6,222 | |
| TOTAL FUNDS 36,476 |
(30,254) | 6,222 | |
| Comparatives for movement in funds | |||
| Net | |||
| movement | At | ||
| At 1.4.22 | in funds | 31.3.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund 25,916 |
(4,323) | 21,593 | |
| TOTAL FUNDS 25,916 |
(4,323) | 21,593 | |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund 31,049 |
(35,372) | (4,323) | |
| TOTAL FUNDS 31,049 |
(35,372) | (4,323) |
continued...
Page 7
The Datchet Recreational Centre
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
7. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.4.22 | in funds | 31.3.24 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 25,916 | 1,899 | 27,815 |
| TOTAL FUNDS | 25,916 | 1,899 | 27,815 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 67,525 | (65,626) | 1,899 |
| TOTAL FUNDS | 67,525 | (65,626) | 1,899 |
Designated funds of £1,790 for capital maintenance is included in the unrestricted general funds of £12,813 at the year end.
8. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2024.
Page 8
The Datchet Recreational Centre
Detailed Statement of Financial Activities for the Year Ended 31 March 2024
| Detailed Statement of Financial Activities for the Year Ended 31 March 2024 |
||||
|---|---|---|---|---|
| 31.3.24 | 31.3.23 | |||
| Unrestricted | Restricted | Total | Total | |
| funds | funds | funds | funds | |
| £ | £ | £ | £ | |
| INCOME AND ENDOWMENTS | ||||
| Other trading activities | ||||
| Hall booking fees | 26,497 | - | 26,497 | 22,112 |
| Investment income | ||||
| Rents received | 9,743 | - | 9,743 | 8,897 |
| Deposit account interest | 236 | - | 236 | 40 |
| 9,979 | - | 9,979 | 8,937 | |
| Total incoming resources | 36,476 | - | 36,476 | 31,049 |
| EXPENDITURE | ||||
| Charitable activities | ||||
| Licences and insurance | 1,187 | - | 1,187 | 235 |
| Telephone | 795 | - | 795 | 785 |
| Cleaning | 1,015 | - | 1,015 | 859 |
| Bungalow fees & Maintenance | 8,355 | - | 8,355 | 9,006 |
| Utilities | 8,375 | - | 8,375 | 10,302 |
| Accountancy fee | 1,320 | - | 1,320 | 1,410 |
| 21,047 | - | 21,047 | 22,597 | |
| Support costs | ||||
| Management | ||||
| Staff costs | 9,003 | - | 9,003 | 12,420 |
| Governance costs | ||||
| Sundries | 204 | - | 204 | 355 |
| Total resources expended | 30,254 | - | 30,254 | 35,372 |
| Net (expenditure)/income | 6,222 | - | 6,222 | (4,323) |
This page does not form part of the statutory financial statements
Page 9