2023-03-31-accounts - Datchet Recreation Centre Charitable Trust

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REGISTERED CHARITY NUMBER: 252303

Trustees' Report and

Unaudited Financial Statements for the Year Ended 31 March 2023

for

The Datchet Recreational Centre

Tim O'Brien CA The Green Datchet Berkshire SL3 9AS

The Datchet Recreational Centre

Contents of the Financial Statements for the Year Ended 31 March 2023

		Page
Trustees' Report		1
Independent Examiner's Report		2
Statement of Financial Activities		3
Balance Sheet		4
Notes to the Financial Statements	5	to	8
Detailed Statement of Financial Activities		9

The Datchet Recreational Centre

Trustees' Report

for the Year Ended 31 March 2023

The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

The objects are the social, moral and physical wellbeing of the people resident in the village of Datchet and surrounding District.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

ACHIEVEMENT AND PERFORMANCE

The operation of the hall over the year was impacted to a lesser extent by the Covid pandemic. During the year the charity has continued to provide the upkeep and maintenance of the village hall ensuring that it is available for hire in accordance with any restrictions in force at that time.

FINANCIAL REVIEW

There were unavoidable increased energy costs and maintenance costs of the heating system (two 40Kw gas boilers) but there may be possible savings to be achieved in the future. It is important that hall hire rates not only cover the costs of provision but also remain competitive within an area well supplied with a variety of venues. In particular we need to focus on Hall hirer Health and Safety compliance and to ensure the receipt of hirer deposits in good time.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The charity was established by a charitable trust deed on 21 March 1967. There were some significant management changes at the end of the 2018/19 year. The new trustees would like to thank Cllr Mrs Davies and Cllr Mr Thompson for their continuing support over the year.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

252303

Principal address

3 Allen Way Datchet Slough SL3 9HR

Trustees

E C Larcombe Chairman T O'Flynn Treasurer (resigned 1.4.22) M Davies Treasurer (appointed 1.4.22)

Independent Examiner

Tim O'Brien CA The Green Datchet Berkshire SL3 9AS

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ M Davies - Trustee

Page 1

Independent Examiner's Report to the Trustees of The Datchet Recreational Centre

Independent examiner's report to the trustees of The Datchet Recreational Centre

I report to the charity trustees on my examination of the accounts of The Datchet Recreational Centre (the Trust) for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Tim O'Brien

Tim O'Brien CA The Green Datchet Berkshire SL3 9AS

Date: .............................................

Page 2

The Datchet Recreational Centre

Statement of Financial Activities

for the Year Ended 31 March 2023

				31.3.23	31.3.22
		Unrestricted	Restricted	Total	Total
		funds	fund	funds	funds
	Notes	£	£	£	£
INCOME AND ENDOWMENTS FROM
Other trading activities	2	22,112	-	22,112	21,782
Investment income	3	8,937	-	8,937	10,500
Total		31,049	-	31,049	32,282
EXPENDITURE ON
Charitable activities
Staff costs		12,420	-	12,420	14,247
Bungalow fees & Maintenance		9,006	-	9,006	766
Cleaning		859	-	859	527
Utilities		10,302	-	10,302	3,587
Telephone		785	-	785	755
Insurance		235	-	235	1,304
Governance costs		1,410	-	1,410	1,400
Sundry expenses		355	-	355	568
Total		35,372	-	35,372	23,154
NET INCOME/(EXPENDITURE)		(4,323)	-	(4,323)	9,128
RECONCILIATION OF FUNDS
Total funds brought forward		25,916	-	25,916	16,788
TOTAL FUNDS CARRIED FORWARD		21,593	-	21,593	25,916

The notes form part of these financial statements

Page 3

The Datchet Recreational Centre

Balance Sheet

31 March 2023

				31.3.23	31.3.22
		Unrestricted	Restricted	Total	Total
		funds	fund	funds	funds
	Notes	£	£	£	£
CURRENT ASSETS
Cash at bank		23,875	-	23,875	28,198
CREDITORS
Amounts falling due within one year	6	(2,282)	-	(2,282)	(2,282)
NET CURRENT ASSETS		21,593	-	21,593	25,916
TOTAL ASSETS LESS CURRENT
LIABILITIES		21,593	-	21,593	25,916
NET ASSETS		21,593	-	21,593	25,916
FUNDS	7
Unrestricted funds:
General fund				21,593	25,916
TOTAL FUNDS				21,593	25,916

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

.............................................

M Davies - Trustee

............................................. E C Larcombe - Trustee

The notes form part of these financial statements

Page 4

The Datchet Recreational Centre

Notes to the Financial Statements for the Year Ended 31 March 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. OTHER TRADING ACTIVITIES

OTHER TRADING ACTIVITIES
	31.3.23	31.3.22
	£	£
Hall booking fees	22,112	18,143
Furlough	-	3,639
	22,112	21,782
INVESTMENT INCOME
	31.3.23	31.3.22
	£	£
Rents received	8,897	10,498
Deposit account interest	40	2
	8,937	10,500

3. INVESTMENT INCOME

Page 5

continued...

The Datchet Recreational Centre

Notes to the Financial Statements - continued for the Year Ended 31 March 2023

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.

5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted Restricted funds fund £ £ INCOME AND ENDOWMENTS FROM Other trading activities 21,782 - Investment income 10,500 - Total 32,282 - EXPENDITURE ON Charitable activities Staff costs 14,247 - Bungalow fees & Maintenance 766 - Cleaning 527 - Utilities 3,587 - Telephone 755 - Insurance 1,304 - Governance costs 1,400 - Sundry expenses 568 - Total 23,154 - NET INCOME 9,128 - RECONCILIATION OF FUNDS Total funds brought forward 16,788 - TOTAL FUNDS CARRIED FORWARD 25,916 -	Total funds £ 21,782 10,500
	32,282
	14,247 766 527 3,587 755 1,304 1,400 568
	23,154
	9,128 16,788
	25,916

Page 6

continued...

The Datchet Recreational Centre

Notes to the Financial Statements - continued for the Year Ended 31 March 2023

6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

6.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
		31.3.23	31.3.22
		£	£
	Other creditors	882	882
	Accruals and deferred income	1,400	1,400
		2,282	2,282
7.	MOVEMENT IN FUNDS
		Net
		movement	At
	At 1.4.22	in funds	31.3.23
	£	£	£
	Unrestricted funds
	General fund 25,916	(4,323)	21,593
	TOTAL FUNDS 25,916	(4,323)	21,593
	Net movement in funds, included in the above are as follows:
	Incoming	Resources	Movement
	resources	expended	in funds
	£	£	£
	Unrestricted funds
	General fund 31,049	(35,372)	(4,323)
	TOTAL FUNDS 31,049	(35,372)	(4,323)
	Comparatives for movement in funds
		Net
		movement	At
	At 1.4.21	in funds	31.3.22
	£	£	£
	Unrestricted funds
	General fund 16,788	9,128	25,916
	TOTAL FUNDS 16,788	9,128	25,916
	Comparative net movement in funds, included in the above are as follows:
	Incoming	Resources	Movement
	resources	expended	in funds
	£	£	£
	Unrestricted funds
	General fund 32,282	(23,154)	9,128
	TOTAL FUNDS 32,282	(23,154)	9,128

continued...

Page 7

The Datchet Recreational Centre

Notes to the Financial Statements - continued for the Year Ended 31 March 2023

7. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

		Net
		movement	At
	At 1.4.21	in funds	31.3.23
	£	£	£
Unrestricted funds
General fund	16,788	4,805	21,593
TOTAL FUNDS	16,788	4,805	21,593

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

	Incoming	Resources	Movement
	resources	expended	in funds
	£	£	£
Unrestricted funds
General fund	63,331	(58,526)	4,805
TOTAL FUNDS	63,331	(58,526)	4,805

Designated funds of £1,790 for capital maintenance is included in the unrestricted general funds of £12,813 at the year end.

8. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2023.

Page 8

The Datchet Recreational Centre

Detailed Statement of Financial Activities for the Year Ended 31 March 2023

Detailed Statement of Financial Activities for the Year Ended 31 March 2023
			31.3.23	31.3.22
	Unrestricted	Restricted	Total	Total
	funds	funds	funds	funds
	£	£	£	£
INCOME AND ENDOWMENTS
Other trading activities
Hall booking fees	22,112	-	22,112	18,143
Furlough	-	-	-	3,639
	22,112	-	22,112	21,782
Investment income
Rents received	8,897	-	8,897	10,498
Deposit account interest	40	-	40	2
	8,937	-	8,937	10,500
Total incoming resources	31,049	-	31,049	32,282
EXPENDITURE
Charitable activities
Licences and insurance	235	-	235	1,304
Telephone	785	-	785	755
Cleaning	859	-	859	527
Bungalow fees & Maintenance	9,006	-	9,006	766
Utilities	10,302	-	10,302	3,587
Accountancy fee	1,410	-	1,410	1,400
Sundry expenses	-	-	-	568
	22,597	-	22,597	8,907
Support costs
Management
Staff costs	12,420	-	12,420	14,247
Governance costs
Sundries	355	-	355	-
Total resources expended	35,372	-	35,372	23,154
Net income	(4,323)	-	(4,323)	9,128

This page does not form part of the statutory financial statements

Page 9