## **St Margaret’s Church: Annual Vestry Meeting 28 May 2023 at 11.30am** _The_ _**annual meeting of parishioners** (also referred to as the_ _**annual vestry meeting** ) is held yearly in every parish of the Church of England to elect churchwardens and deputies (if any) for the forthcoming year. The meeting must be held by 31 May and is commonly held immediately prior to the annual meeting of the parochial church council. It is the last remnant of the old vestry meeting._ The Annual Vestry Meeting was held after the Morning Service. Following two weeks’ notice an annual public meeting of parishioners was convened. The meeting was chaired by Revd Ian Harvey (Curate) Two nominations for the post of Church Warden have been received. Lloyd Lauder and Caroline Adams were both duly elected to the posts. ## **Annual Parochial Church Meeting (APCM) St Margaret’s Church Whalley Range 28 May 2023 at 11.45am** ## **Minutes** Present: Ian Harvey (Chair), Joan Gem (minutes) John Adams, Caroline Adams, Ethnie Ennis, Debbie Black, Millie Knight, Helen Seeley, Margaret Hancock, June Davies, Rob Chilton (Deanery Support Officer) Apologies: Lloyd Lauder, Jenny Appleby, Caroline Clegg, 1. Minutes of last meeting Correction - Item 6. Caroline Clegg resigned as School Governor of St Margaret’s School. 2. Matters arising – none 3. **Trustee Annual Report** 2022 for Charity Commission (No. 252200) Report Read by Chair and unanimously accepted as a true record. 4. **Financial statement** for year 2022 for submission to Diocese & Charity Commission. Statement accepted. Rob Chilton offered thanks from Diocese for paying Parish share in full. This is very important and the certificate will be displayed on notice board. - A lot of finance was spent repairing and replacing heaters in the church. VAT rebate for 4 previous years was obtained. New toilets still in the plan for future. John thanked for vigilance in matters of church finance. Approved unanimously. ## **5. Election and Confirmation of Officers** - Confirm Trustees: Ian Harvey, Deborah Black, Stephen Hurst, Joan Gem & Margaret Hancock - Re-elect Independent Examiner: Angela Bailey (Proposed Joan Gem, Seconded Ian Harvey) - Re-elect Treasurer: John Adams (Proposed Ethnie Ennis, Seconded Helen Seeley) - Confirm Bank Signatories: Margaret Hancock, Lloyd Lauder, Ian Harvey, Stephen Hurst & John Adams - Confirm cashier: Ethnie Ennis - Re-elect Secretary: Jenny Appleby (Proposed John Adams, Seconded Millie Knight - Re-elect Verger: Joan Gem, (Proposed Caroline Adams, Seconded Ian Harvey) - Election new PCC member Ann Knowles (Proposed Joan Gem, Seconded Caroline Adams) 6. Confirm Liaison Honey Bear and Ethiopian Congregation Ian Harvey Vote of thanks to Ian 7. Re-election Safeguarding Officer: Stephen Hurst (Proposed Caroline Adams, Seconded Helen Seeley) 8. Election for Deanery Synod: Margaret Hancock, Elect new representative **.** Joan Gem (Proposed Ian Harvey, Seconded Debbie Black) 9. Confirm St Margaret’s School Governor Rob Chilton. - Claire Cowell has confirmed her resignation as St Margaret’s School Governor after eight years. The PCC would like to thank Claire for her contribution to the school during her period of service. It is hoped that the new Vicar Revd. Tom Studman will take over the ecclesiastical post but **another lay governor will now be needed** . Rob Chilton, thanked everyone for continuing to manage church affairs. He gave a short report about future of work with school. Rob also congratulated St Margaret’s Church for their good work during the interregnum, and their continued inclusive ethos. AOB Tower update on progress of repairs Margaret Hancock announced it will be 175 Anniversary Of the Consecration of St Margaret’s Church, Whalley Range 2024 and proposed a plan to invite Bishop Middleton (Or maybe the Bishop of Manchester). All invitations must be made ASAP. PCC Insurance Inspection 28[th] June 2023 Health and Safety Policy examples needed Risk assessment Policy examples needed PCC 13[th] August 2023 tbc ## **Parochial Church Council of St Margaret, Whalley Range Parish Number** M04884 **Financial Statements for the year ended** 31/12/2022 **----- Start of picture text -----**
Total Total
RECEIPTS (INCOME) Unrestricted Unrestricted Restricted This Year Last Year
Notes Funds Building Funds Use Funds 2022 2021
Voluntary giving 1
Regular giving 2 10,567 - - 10,567 11,116
Collections at services 3 463 - - 463 2,697
All other giving and voluntary receipts 4 12,382 - - 12,382 13,132
Gift Aid recovered 5 - - - - -
Legacies received - - - - 500
Grants 6 2,728 - 830 3,558 -
26,140 - 830 26,970 27,445
Activities for generating funds
Fundraising activities (gross proceeds) 7 453 - - 453 2,594
453 - - 453 2,594
Income from investments
Dividends, interest, income from property etc. 1,261 10 - 1,271 1,220
1,261 10 - 1,271 1,220
Church activities
Fees retained by PCC (weddings, funerals etc.) 48 - - 48 221
Trading activities 8 27,563 - - 27,563 28,753
27,611 - - 27,611 28,974
Other incoming resources
Other 9 574 - - 574 82
574 - - 574 82
TOTAL RECEIPTS IN 56,039 10 830 56,879 60,315
£30,000 Income compared to last year
£25,000
£20,000
£15,000
£10,000
£5,000
£0
Regular giving Collections at All other giving Gift Aid Legacies Grants Fundraising Dividends, Fees retained Trading Other
services and voluntary recovered received activities interest, by PCC activities
receipts (gross income from (weddings,
proceeds) property etc. funerals etc.)
Total Total
Last Year This Year
2021 2022
Other Proportions of income this year Regular giving
1% 19%
Collections at services
1%
Trading activities
48% All other giving and voluntary receipts
22%
Grants
6%
Dividends, interest, income from property etc. Fundraising activities (gross proceeds)
2% 1%
**----- End of picture text -----**
Page 1 of 7 PCC Accounts 2022 v1.xlsx ## **Parochial Church Council of St Margaret, Whalley Range Parish Number** M04884 **Financial Statements for the year ended** 31/12/2022 **----- Start of picture text -----**
Total Total
PAYMENTS (EXPENSES) Unrestricted Unrestricted Restricted This Year Last Year
Notes Funds Building Funds Use Funds 2022 2021
Costs of generating funds
Costs of fundraising activities - - - - 3
- - - - 3
Church activities
Mission giving and donations 60 - - 60 420
Diocesan parish share contribution 10 27,366 - - 27,366 23,000
Salaries, wages and honoraria 20 - - 20 40
Clergy and staff expenses - - - - 137
27,446 - - 27,446 23,597
Church expenses
Mission and evangelism costs 22 - - 22 -
Church running expenses (including governance) 11 22,181 - - 22,181 12,529
Church utility bills 12 1,998 - - 1,998 8,849
Costs of trading 13 6,478 - - 6,478 4,425
30,679 - - 30,679 25,803
Major capital expenditure
Major repairs to the church building 14 1,758 - 830 2,588 1,428
Major repairs to church hall 15 440 - - 440 20,790
New building work - - - - -
2,198 - 830 3,028 22,218
Other expenditure
Other - 1 - 1 92
- 1 - 1 92
TOTAL PAYMENTS OUT 60,323 1 830 61,154 71,713
£30,000 Expenses compared to last year
£25,000
£20,000
£15,000
£10,000
£5,000
£0
Costs of Mission giving Diocesan Salaries, wages Clergy and Church Church utility Costs of Major repairs Major repairs Other
There is one unexplained payment from the church bank account in April paid via the NatWest mobile app.fundraising and donations parish share and honoraria staff expenses running bills trading to the church to church hall
activities contribution expenses building
(including
governance)
Total Total
Last Year This Year
2021 2022
Proportions of expenditure this year
Major repairs to the church building
4%
Major repairs to church hall
1%
Costs of trading
11%
Church utility bills Diocesan parish share contribution
3% 45%
Church running expenses
(including governance)
36%
**----- End of picture text -----**
Page 2 of 7 PCC Accounts 2022 v1.xlsx ## **Parochial Church Council of St Margaret, Whalley Range** ## **Parish Number M04884** **Financial Statements for the year ended 31/12/2022** **----- Start of picture text -----**
Total Total
SUMMARY (WHAT WE HAVE LEFT) Unrestricted Unrestricted Restricted This Year Last Year
Notes Funds Building Funds Use Funds 2022 2021
SUMMARY OF RECEIPTS AND PAYMENTS
Total Receipts 56,039 10 830 56,879 60,315
Total Payments 60,323 1 830 61,154 71,713
Excess of Receipts over Payments (4,284) 9 - (4,275) (11,398)
Transfers between funds 16 3,366 (3,366) - - -
NET MOVEMENT IN FUNDS (918) (3,357) - (4,275) (11,398)
Cash & Bank balances at 1st January 7,970 6,387 - 14,357 25,755
CASH & BANK BALANCES AT 31ST DECEMBER 7,052 3,030 - 10,082 14,357
SUMMARY OF ASSETS & LIABILITIES
Cash and Bank funds
Bank main current account 7,003 - - 7,003 7,785
Bank building reserve account - 3,030 - 3,030 6,387
Petty cash 49 - - 49 185
Cash & Bank totals 7,052 3,030 - 10,082 14,357
Other Monetary assets
Overpayment of council tax Aug 2020 - Dec 2022 11 & 17 3,312 - - 3,312 -
Contribution to water bills for The Rectory 12 801 - - 801 -
E.ON Next electricity account credit 724 - - 724 -
Gift Aid, GASDS, VAT and other tax recoverable 18 - - - - -
4,837 - - 4,837 -
Investment assets
CBF Investment Fund shares at market value 19 42,579 - - 42,579 47,990
TOTAL ASSETS 54,468 3,030 - 57,498 62,346
Liabilities
Water-Plus outstanding debit 1,170 - - 1,170 -
E.ON Next gas account outstanding debit 346 - - 346 -
Hydra-Fire fire extinguisher service invoice 83 - - 83 138
Other outstanding invoices - - - - 5,133
1,599 - - 1,599 5,271
TOTAL ASSETS LESS LIABILITIES 52,869 3,030 - 55,899 52,075
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## **THANKS** As always many thanks to all those who have donated their time and other gifts in working for St Margarets. Although these cannot always be quantified within the Financial Statements, please be assured that they are all highly valued. **----- Start of picture text -----**
PCC Assets Bank main current account Bank building
12% reserve account
5%
Overpayment of council tax Aug
2020 - Dec 2022
6%
CBF Investment Fund shares at
market value Contribution to water bills for The
74% Rectory
2%
E.ON Next electricity account credit
1%
**----- End of picture text -----**
Page 3 of 7 PCC Accounts 2022 v1.xlsx **Parochial Church Council of St Margaret, Whalley Range Parish Number** M04884 **Financial Statements for the year ended** 31/12/2022 ## **NOTES** - 1 The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 using the Receipts and Payments basis, referring to guidance within the following document: https://www.parishresources.org.uk/wp-content/uploads/PCC-Accountability-5th-Edition.pdf - 2 Money given regularly (e.g. weekly, monthly, quarterly) through a standing order or the parish giving scheme, by envelope or by cheque. These are net amounts prior to any Gift Aid recovered. |**Regular giving**
Standing order
Regular giving by cash in envelopes
Regular giving by cheque
Bank transfer|**Amount**
**No. of givers**
**Avg per giver per week**
6,019
£
12
2,684
£
17
1,270
£
4
594
£
2
10,567
£
30
6.77
£
(down from £7.13 in 2021)| |---|---| - 3 Collections in 2022 were lower than the previous year because in 2021 we received additional late collections from 2019 & 2020. Note that collections via our new donations box are recorded under 'All other giving' even though an unknown proportion of this will have been received at services. |**Collections at services**
Church collection in plate
Tea & biscuits donation|**Amount**
212
£
251
£
463
£| |---|---| - 4 Other giving and voluntary receipts includes those from groups using the church building. |**All other giving and voluntary receipts**
Ethiopian Church
St Margaret's Centre
Yoga
Open Voice Choir
Drummers
AA
Concerts
CoMA
Donations box
Coffee mornings
Amos Trust
Anonymous
Climate Action group|**Amount**
4,252
£
this is £2,000 more than in 2021
2,000
£
to help pay the diocesan parish share contribution
1,693
£
double the amount in 2021
1,525
£
£1,200 more than in 2021
640
£
increased
878
£
increased
367
£
decreased
340
£
increased
179
£
new
343
£
decreased
100
£
new
40
£
25
£
12,382
£| |---|---| - 5 Gift Aid was not recovered as we were unable to find paperwork for 2018. We hope to find details for 2019 onwards to make a claim during 2023. - 6 Grants were received from 3 providers. |**Grants**
Listed Places of Worship
Manchester Diocese
National Churches Trust|**Amount**
1,478
£
for VAT recovery
1,250
£
towards energy bills
830
£
towards the spire inspection and repair
3,558
£| |---|---| Page 4 of 7 PCC Accounts 2022 v1.xlsx ## **Parochial Church Council of St Margaret, Whalley Range Parish Number M04884 Financial Statements for the year ended 31/12/2022** ## **NOTES Continued** - 7 Money raised from sponsored events, auctions, fairs, fetes, and other activities where the primary purpose is fundraising. We have included money raised through the Easyfundraising website in this category. **Fundraising activities (gross proceeds) Amount** Fayres £ 405 Easyfundraising shopping £ 48 £ 453 - 8 Money received from trading activities including letting of the church buildings, payments for events etc., where these are distinct from fundraising. Income is stated gross, and costs recorded separately in payments. The Honeybear's amount includes contributions towards utility bills plus back-payments from earlier years. **Trading activities Amount** Honeybear Nursery £ 27,238 £1,000 less than in 2021 Hire of church £ 325 £ 27,563 - 9 Two refunds from suppliers were made as a result of overpayments. **Other Amount** Refund from EON of VAT on gas bills £ 559 Refund from stationery order £ 15 £ 574 - 10 Diocesan parish share contribution was paid **IN FULL** for the first time since pre-Covid. - 11 Insurance, routine maintenance, cleaning, church office costs, upkeep of services, organ tuning etc. Also include governance costs, e,g. fees for audit or independent examination. |**Church running expenses**
Gas heater maintenance
Church insurance
Rectory council tax
Churchyard
Security
Pigeon & pest control
Roof maintenance
Consumable items for services
Electric heaters
Equipment
Other
12a
**Utility Bills**
Gas
Electricity
Water|**Amount**
11,028
£
includes 4 replacement heaters
3,866
£
church building only
2,281
£
see note 17
1,460
£
1,432
£
828
£
490
£
382
£
294
£
70
£
50
£
22,181
£
**Church utility**
**bills**
**Honeybear**
**utility bills**
**Total utility**
**bills**
633
£
2,534
£
3,167
£
3-year fixed plan to April 2024
363
£
1,452
£
1,815
£
2-year fixed plan to July 2023
1,002
£
1,001
£
2,003
£
1,998
£
4,987
£
6,985
£| |---|---| Page 5 of 7 PCC Accounts 2022 v1.xlsx ## **Parochial Church Council of St Margaret, Whalley Range Parish Number M04884 Financial Statements for the year ended 31/12/2022** ## **NOTES Continued** - 12a The PCC pays the church utility bills, the church hall overnight storage heaters, the church hall water services and The Rectory water services. These are all on a single set of shared supplies and meters. A proportion of the costs are allocated to Honeybear Nursery and used to determine their monthly payments in the following year. Within the accounts we have allocated 80% of the energy bills and 50% of the water bills to Honeybears as the Costs of Trading (see note 13). Other energy bills for the church hall, excluding the storage heaters, are paid direct by Honeybears and do not go through the PCC accounts. We have proposed that 40% of the water bills should be allocated to The Rectory until a separate meter can be installed. This would be paid to us in 2023 and is recorded in the accounts as a Monetary Asset. - 13 Costs of trading include the gas, electricity and water used by Honeybears Nursery (see note 12 above) and the insurance for the church hall used exclusively by Honeybears. **----- Start of picture text -----**
Costs of trading Amount
Honeybears utility bills £ 4,987
Hall insurance £ 1,491
£ 6,478
**----- End of picture text -----**
- 14 Major repairs to the church building included an inspection and repair to the spire. Extensive further repairs will be needed in the future. We also had to repair damage caused by leaking plumbing in the toilet. In future we should consider the possibility of making insurance claims. **Major repairs to the church building Amount** Spire £ 1,992 partly covered by a grant (see note 6) Toilet £ 596 £ 2,588 - 15 Major repairs to the church hall included redecorating of the exterior paintwork. - 16 Transfers from the Building Fund to the Main Fund were needed, since payments for the building cannot be made directly from the reserve bank account. Further transfers were also needed to cover loans made between the PCC and St Margarets Centre during a period when the Centre bank account was not available to the trustees. The loans are not stated within the PCC Accounts and were all repaid in full during the year. 17 We have requested a refund from Manchester City Council for estimated overpayment of council tax on The Rectory following the departure of The Boulters in 2020 and 2021. This includes the overpayment made in 2022 (see note 11 above). - 18 We have POTENTIAL monetary assets from unclaimed Gift Aid, GASDS and recoverable VAT, but to count these as real assets we would need to initiate a claim with the diocese, HMRC or via the Listed Places of Worship grant scheme. The following are estimates only. We also have NON-MONETARY assets including the church piano, audio-visual equipment, art work, furniture, pews, church plate and kitchen equipment. |**Years for which we could claim**
2022
2021
2020
2019|**Est. Gift Aid**
**GASDS**
**VAT**
2,430
£
569
£
1,703
£
2,624
£
185
£
-
£
1,751
£
-
£
-
£
1,400
£
-
£
-
£
8,205
£
754
£
1,703
£| |---|---| - 19 Our CBF Church of England investments are managed via the diocese and are mainly intended for future development of St Margarets. They have decreased in value by 11% since last year. |**Account number**
124001088S
124001147S
124001686D|**Valuation as at 31/12/2022**
22,318
£
20,047
£
214
£
42,579
£| |---|---| Page 6 of 7 PCC Accounts 2022 v1.xlsx **Parochial Church Council of St Margaret, Whalley Range Parish Number** M04884 **Energy Carbon Footprint for year ending** 31/12/2022 **----- Start of picture text -----**
This Year Last Year
CARBON FOOTPRINT REPORT
Note 2022 2021 Units
SCOPE 1 Direct emissions (gas burned) Gas
Includes heating of the church for ALL users
Gas meter reading (data collector) 1st Jan 2023 a 7,782 100 cubic feet
Gas meter reading (estimated) 1st Jan 2022 b 5,299 100 cubic feet
Consumption in church building c = a-b 2,483 100 cubic feet
Scope 1 energy consumption d 79,844 kWh
Total Scope 1 CO2 equivalent emissions e 16.4 Tonnes CO2e
SCOPE 2 Indirect emissions (energy purchased) Electricity
Day meter reading (estimated) 1st Nov 2022 f 53,863 kWh
Day meter reading (estimated) 1st Nov 2021 g 48,226 kWh
Consumption in church building h = f-g 5,637 kWh
Off-peak meter reading (estimated) 1st Nov 2022 i 106,986 kWh
Off-peak meter reading (estimated) 1st Nov 2021 j 101,057 kWh
Consumption in church hall (storage heaters only) k = i-j 5,929 kWh
Scope 2 energy consumption l = h+k 11,566 kWh
Total Scope 2 CO2 equivalent emissions m 3.0 Tonnes CO2e
SCOPE 3 Indirect value chain emissions
Not estimated or reported, but would include:
Day time energy use from Honeybears in the hall
Car fuel travelling to/from church and Honeybears
Upstream emissions of products/services purchased
CARBON FOOTPRINT
Net CO2 equivalent emissions (scope 1 and scope 2) n = e+m 19.4 22.0 Tonnes CO2e
BUILDING AREA AND USAGE DETAILS
Area of building Church 512 square metres
Usual Sunday attendance (including Ethiopean church) 30 persons
Usual Weekday attendance (including Honeybears) 10 persons
Other church users in a typical week 30 persons
Number of hours church is open in an average week 60 hours
Area of building Hall 146 square metres
Usual Weekday attendance (Honeybears) 20 persons
Number of hours hall is open in an average week 50 hours
EFFICIENCY RATING .9 from the Church of England
Church usage adjusted percentile band .8 <== 10-20% Energy Footprint Tool
.7
.6 Conclusion
Despite being one of the least
.5
efficient churches for energy, St
.4 Margaret's is better than most
.3 when our high building usage
.2 and opening hours are taken
into account.
Emissions per square metre adjusted percentile band .1 <== 80-90%
Net CO2 percentile relative to other CofE churches . <== 90%+
**----- End of picture text -----**
Page 7 of 7 PCC Accounts 2022 v1.xlsx Accounts for the Parish of St Margaret’s, Whalley Range, Manchester in the Deanery of Hulme. To whom it may concern: In my capacity as the Independent Examiner, I have examined the Financial Accounts for the Year January 2022 to December 2022, in accordance with Church Accounting Regulations 1997 (Part) and Regulations made under Part V1 of the Charities Act 1993. I have found all matters to be satisfactory and in accordance with the necessary Regulations. Signed Mrs Angela Bailey Address 17 Wardle Fold Wardle Village Rochdale OL12 9NF Date 5/7/2023