2023-01-31-accounts

Charity number: 252023

Headley Pitt Charitable Trust

Trustees' report and financial statements

for the year ended 31 January 2023

Headley Pitt Charitable Trust

	Page
Reference and administrative details of the charity, its trustees and advisers	1
Trustees' report	2 - 3
Independent examiner's report	4
Statement of financial activities	5
Balance sheet	6
Notes to the financial statements	7 - 10

Headley Pitt Charitable Trust

Reference and administrative details of the trust, its trustees and advisers for the year ended 31 January 2023

Trustees

J R Pitt R W Pitt Mrs S D Pitt Mrs T E M Pitt

Charity registered number

252023

Principal office

Old Mill Cottage Ulley Road, Kennington Ashford TN24 9HX

Accountants

Chavereys The Goods Shed Jubilee Way Faversham Kent ME13 8GD

Bankers

Lloyds Bank plc 65-68 Briggate Leeds West Yorkshire LS1 6LH

Investment Managers

UBS Wealth Management 1 Finsbury Avenue London EC2M 2AN

Page 1

Headley Pitt Charitable Trust

Trustees' report for the year ended 31 January 2023

The trustees present their annual report together with the financial statements of the trust for the year to 31 January 2023.

Policies and objectives

The trust was set up for any of the following charitable objects so far as such objects may be supported by a body of persons established for charitable purposes only:

a) Any object of, or connected with, the charitable purposes of the Religious Society of Friends or any of its committees or associated bodies or any other organisation working for similar objects.

b) Any charitable objects in, or in the vicinity of, or connected with, the town of Ashford in the county of Kent.

c) The making of grants to individual recipients to assist them in meeting the expenses of the education of themselves or their children.

d) The making of grants to individual recipients who, by reason of poverty, are in need of assistance.

There have been no changes in the objectives or organisation of the trust since the date of the last annual report. The trustees have complied with the duty in section 4 of the 2011/2006 Charities Act to have due regard to guidance published by the Charity Commission, including public benefit guidance.

Review of activities

The trustees have continued to administer ten bungalows which have been bought for the benefit of elderly people and have made grants and donations to individuals and organisations in furtherance of the above stated objects.

During the year the trust made 60 donations to individuals principally to assist with cases of poverty or the expenses of education. The trust made a further 109 donations to organisations (and individuals indirectly through organisations), principally as above, to assist in cases of poverty or the expenses of education.

The volume of requests for assistance received by the trust continued to substantially exceed the amount prudently available for distribution during the year, resulting in the need to reject more than half due to shortage of funds. This is despite the reduction in the geographical area (to East Kent) from which it will consider applications. The trustees have communicated its parameters for grant-giving via the third-party website Turn to Us.

Reserves policy

The trustees maintain sufficient cash reserves to meet any future obligations to maintain its portfolio of properties held to provide accommodation for beneficiaries of the trust.

They also hold a portfolio of investments which would enable them to acquire further properties should the opportunity arise or make grants to meet the objectives of the trust. This fund also provides income which enables them to make regular donations to institutions and individuals. The investment policy is to maintain a balance between capital growth and income.

Page 2

Headley Pitt Charitable Trust

Trustees' report (continued) for the year ended 31 January 2023

The charity had total free reserves (unrestricted funds excluding freehold property held for charitable use) of £1,175,544. The trust is self funding and does not obtain any part of its funding from the general public or other government or charitable bodies, therefore the bulk of the free reserves is invested in an investment portfolio to provide a source of income for the long term funding of the trust. Short term liquid assets of £100,080 were held at the year end which would be sufficent to fund the activities of the charity for a period of approximately 12 months and which is considered ideal by the trustees.

Deficit for the year

In the year under review the trust achieved a surplus of £11,975 (2022: deficit £19,759), before realised and unrealised losses on investment assets of £66,728 (2022: gains £42,661). The net movement in funds for the year was a deficit of £54,733 (2022: surplus £22,902).

Constitution

The trust was established by a deed of trust dated 1 November 1955.

Method of appointment or election of trustees

The management of the trust is the responsibility of the trustees who are elected and co-opted under the terms of the trust deed.

Organisational structure and decision making

The trust is run, and all decisions are made, by the trustees.

Future developments

.The trust continues to be run as it has been for a number of years, while the trustees do regularly review their available resources to ensure that there is a balance between providing immediate benefit to beneficiaries and being in a position to be able to continue to provide a benefit in future years. Additionally the Trustees have begun consideration of their future retirement from their roles and the future trusteeship and operation of the trust. They intend to consult with the Charity Commission as their plans develop

This report was approved by the trustees on 5 September 2023 and signed on their behalf by:

J R Pitt

Trustee

Page 3

Headley Pitt Charitable Trust

Independent examiner's report for the year ended 31 January 2023

Independent examiner's report to the trustees of Headley Pitt Charitable Trust

I report to the charity trustees on my examination of the accounts of the trust for the year ended 31 January 2023.

This report is made solely to the trust's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the trust's trustees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the trust and the trust's trustees, as a body, for my work or for this report.

Responsibilities and basis of report

As the trustees of the trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the trust has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I can confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the trust as required by section 130 of the 2011 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Iain Morris FCA

Dated: 18 September 2023

Chavereys

Page 4

Headley Pitt Charitable Trust

Statement of financial activities for the year ended 31 January 2023

Note Income from: Charitable activities Investments 2 Total income Expenditure on: Raising funds: Investment management Charitable activities 3 Total expenditure Net income / (expenditure) before investment gains/(losses) Net (losses)/gains on investments 5 Net (expenditure)/income before other recognised gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward	Unrestricted funds 2023 £ 48,123 30,342 78,465 4,636 61,854 66,490 11,975 (66,728) (54,753) (54,753) 2,925,297 2,870,544		Total funds 2023 £ 48,123 30,342 78,465 4,636 61,854 66,490 11,975 (66,728) (54,753) (54,753) 2,925,297 2,870,544		As restated Total funds 2022 £ 49,590 26,988
					76,578
					1,640 94,697 96,337 (19,759) 42,661 22,902 22,902 2,902,395 2,925,297

The notes on pages 7 to 10 form part of these financial statements.

Page 5

Headley Pitt Charitable Trust

Balance sheet as at 31 January 2023

Note Fixed assets Tangible assets 4 Investments 5 Current assets Debtors Cash at bank and in hand Creditors:Amounts falling due within one year 6 Net current assets Net assets Charity funds Unrestricted funds 7 Total funds	£ 723 101,968 102,691 (2,611)	2023 £ 1,695,000 1,075,464 2,770,464 100,080 2,870,544 2,870,544 2,870,544	£ 1,693 83,690 85,383 (1,890)	As restated 2022 £ 1,695,000 1,146,804
				2,841,804 83,493
				2,925,297
				2,925,297
				2,925,297

The financial statements were approved by the trustees on 5 September 2023 and signed on their behalf by:

J R Pitt Trustee

The notes on pages 7 to 10 form part of these financial statements.

Page 6

Headley Pitt Charitable Trust

Notes to the financial statements for the year ended 31 January 2023

1. Accounting policies

1.1 Basis of preparation of financial statements

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and Charities Act 2011.

Headley Pitt Charitable Trust constitutes a public benefit entity as defined by FRS 102.

1.2 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the trust and which have not been designated for other purposes.

1.3 Income

All income is recognised once the trust has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

1.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefit will be required in settlement and the amount of the obligation can be measured reliably.

Costs of generating funds are costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.

Charitable activities and Governance costs are costs incurred on the trust's educational operations, including support costs and costs relating to the governance of the trust apportioned to charitable activities.

Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure.

All expenditure is inclusive of irrecoverable VAT.

1.5 Going concern

In the trustees' opinion there are no material uncertainties about the charity's abililty to continue as a going concern.

1.6 Tangible fixed assets and depreciation

A review for impairment of a fixed asset is carried out if events or changes in circumstances indicate that the carrying value of any fixed asset may not be recoverable. Shortfalls between the carrying value of fixed assets and their recoverable amounts are recognised as impairments. Impairment losses are recognised in the statement of financial activities.

Page 7

Headley Pitt Charitable Trust

Notes to the financial statements for the year ended 31 January 2023

1. Accounting policies (continued)

The trust holds certain freehold residential property let to the beneficiaries of the trust. It is the policy of the trust to carry these at fair value. The trustees obtain a profesional valuation at least once every five years and, in the interim, the trustees review the valuations annually for known impairment. The freehold property is not considered to be investment property since it is not held primarily to earn rentals or for capital appreciation.

1.7 Investments

Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the balance sheet date, unless fair value cannot be measured reliabily in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and shown in the heading ‘net gains/(losses) on investments’ in the statement of financial activities.

2. Investment income

Unrestricted funds 2023 £ Dividends and interest from listed investments 29,922 Barclays Bank interest 420 30,342 Total 2022 26,988	Total funds 2023 £ 29,922 420 30,342 26,988	Total funds 2022 £ 27,157 (169) 26,988

3. Charitable expenditure

Unrestricted funds 2023 £ Donations to individuals 9,582 Donations to institutions 34,986 Repairs 12,222 Utilities 564 Insurance 1,253 Miscellaneous 897 Legal fees and professional fees 430 Independant examiner's fee (governance cost) 1,920 61,854 Total 2022 94,697	Total 2023 £ 9,582 34,986 12,222 564 1,253 897 430 1,920 61,854 94,697	As restated Total 2022 £ 32,282 41,868 16,842 147 1,319 350 - 1,890
		94,698

Page 8

Headley Pitt Charitable Trust

Notes to the financial statements for the year ended 31 January 2023

3. Charitable expenditure (continued)

Donations are made in accordance with the objectives of the charity as set out in the trustees' report. During the year the trust made 60 donations to individuals principally to assist with cases of poverty or the expenses of education. The trust made a further 109 donations to organisations (and individuals indirectly through organisations), principally as above, to assist in cases of poverty or the expenses of education.

All expenditure in both the current and prior periods related to unrestricted funds.

4. Tangible fixed assets

Valuation At 1 February 2022 and 31 January 2023 Depreciation At 1 February 2022 and 31 January 2023 Net book value At 31 January 2023 At 31 January 2022	Freehold property £ 1,695,000
	-
	1,695,000
	1,695,000

Land and buildings are included at valuation. The most recent professional valuation was undertaken by Taylor Riley Chartered Surveyors as at 23 May 2019.

5. Fixed asset investments

Market value At 1 February 2022 Additions Disposals Revaluations At 31 January 2023	Listed securities £ 1,102,557 250,681 (283,496) (53,753) 1,015,989	Cash at brokers (capital account) £ 44,247 15,228 - - 59,475	Total £ 1,146,804 265,909 (283,496) (53,753) 1,075,464

Page 9

Headley Pitt Charitable Trust

Notes to the financial statements for the year ended 31 January 2023

5. Fixed asset investments (continued) Investments at market value comprise: Listed investments Cash held by brokers Total market value All the fixed asset investments are held in the UK 6. Creditors: Amounts falling due within one year Accruals and deferred income 7. Statement of funds Statement of funds - current year Balance at 1 February 2022 £ Unrestricted funds General Funds - all funds 2,925,297 Statement of funds - prior year Balance at 1 February 2021 £ General Funds - all funds 2,902,395 2,902,395	Income £ 78,465 Income £ 76,578 76,578	Resources expended £ (66,490) Resources expended £ (66,713) (66,713)			2023 £ 1,015,989 59,475 1,075,464 2,611 Gains £ (66,728) Gains £ 42,661 42,661		2022 £ 1,102,557 44,247 1,146,804 1,890 Balance at 31 January 2023 £ 2,870,544 Balance at 31 January 2022 £ 2,954,921 2,954,921

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