## **Trustees’ Annual Report for the period** **From 17/02/2023 Period start date To 22/02/2024 Period end date** **Charity name: Longframlington Memorial Hall** **Charity registration number: 251952** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To be used for the purpose of lectures,**
**concerts,**
**dances,**
**whist-drives**
**and**
**games and as a reading room or for**
**auction sales or religious services or**
**otherwise as a public Hall for the use and**
**benefit**
**of**
**the**
**inhabitants**
**of**
**the**
**townships of Longframlington, Brinkburn**
**High Ward and Brinkburn Low Ward.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Regular users:**
**Art Groups (two separate groups)**
**Baby & Toddler Group**
**Badminton Club**
**Bowls Club**
**“Cuppa & Company” Warm Space**
**Keep Fit (Mixed)**
**Keep Fit (Women)**
**Local History Society**
**Northumbrian Pipers Group**
**Quilters Group**
**Women’s Discussion Group**
**Yoga**
**The Hall is also hired for birthday parties,**
**the Longframlington Show and other**
**annual events. It hosts the village’s**
**annual Remembrance Day service and**
**Parish Council (P.C.) meetings for both**
**Longframlington P.C. and Brinkburn P.C.**
**The Hall Trustees also arrange various**
**fund-raising events such as craft fairs,**
**musical evenings, quizzes and a ceilidh.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**To maximise public benefit, the Hall fees**
**are kept low, and the Hall is available to**
**hire from 09:00 to 22:00 every day.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|**The Hall Committee does not make**
**grants.**| |Policy on social investment
including program related
investment|Para 1.38|**The Hall Committee does not make social**
**investments.**| |Contribution made by
volunteers|Para 1.38|**It is run by a Management Committee**
**(Hall Committee), comprised of**
**volunteers who are elected at the Annual**
**General Meeting (AGM). Additional**
**volunteers help run community “Cuppa &**
**Company” Warm Space sessions for**
**several hours each week and help with**
**fundraising efforts.**| |Other||**-**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The main achievements of the charity in**
**2023 were:**
**a) to install solar panels on the roof**
**of the building, using a grant from**
**Northern Powergrid.**
**b) to complete putting procedures**
**into place for various activities,**
**such as health & safety,**
**safeguarding etc.**
**c) To run free “Cuppa & Company”**
**Warm Space Sessions almost**
**weekly, throughout the year.**
**These achievements support the**
**continued operation of the Hall as an**
**asset and resource for the local**
**community.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**Not applicable**| **Not applicable** Performance of fundraising activities against objectives Para 1.41 set **Not applicable** Investment performance Para 1.41 against objectives **Not applicable** Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Income exceeded expenditure by**
**£3,903.23**
**The Hall benefitted from a grant of**
**£20,000 from Northern Powergrid, for the**
**installation of solar panels. These have**
**significantly reduced the electricity costs.**
**During the year 2023, the trustees raised**
**£4,509 (profit) by running eight events to**
**generate money for the Hall.**
**At the end of 2023, the Hall’s reserves**
**stood at £29,714. Of this, £1,275 is**
**insurance money reserved for hall carpet**
**replacement, which will be carried out in**
**2024. This work could not be carried out**
**until other repair work had been**
**completed.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held to cover future,**
**expected expenditure, such as building**
**maintenance.**| |Amount of reserves held|Para 1.22|**£10,000**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**Not applicable**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No uncertainties**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Income from hire of the Hall.**
**Grants and donations from various**
**bodies, such as Northern Powergrid.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable**| |A description of the principal
risks facing the charity|Para 1.46|**The main risk is expenditure exceeding**
**income. The trustees are aware of this**
**and run events to increase income. A**
**backlog of maintenance is being**
**addressed and there is still work to**
**complete in 2024.**| |Other||**Not applicable**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election at a public meeting**| ## **Additional information (optional)** You may choose to include further statements where relevant about: **Not applicable** Policies and procedures adopted for the induction and Para 1.51 training of trustees **Not applicable** The charity’s organisational structure and any wider Para 1.51 network with which the charity works **Not applicable** Relationship with any related Para 1.51 parties **Not applicable** Other ## **Reference and Administrative details** |Charity name|Longframlington Memorial Hall| |---|---| |Other name the charity uses|None| |Registered charity number|251952| |Charity’s principal address|Memorial Hall
Rothbury Road
Longframlington, MORPETH
NE65 8AH| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**| |---|---|---|---|---| ||Simon Hadden|Chair|Wholeyear|-| ||ShirleyBurnie|Secretary|Wholeyear|-| ||Ian Chapman|Commercial Planner|Wholeyear|-| ||Stephen Greenway|FundingCoordinator|Wholeyear|-| ||Jane Kartupelis|Vice Chair|Wholeyear|-| ||Geoff Osmond|Bookings Sec.|Wholeyear|-| ||Sylvia Taynton|Minutes Sec.|Wholeyear|-| ||Fiona Greenway|Treasurer|Started 17/02/2023|-| ||Emma Beal|Building
Maintenance|Started 17/02/2023|-| – Corporate trustees names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity _Title was transferred to the Official Custodian for Charities on 13/12/2022_ ## **Funds held as custodian trustees on behalf of others** Description of the assets **None** held in this capacity Name and objects of the **None** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **None** safe custody and segregation of such assets from the charity’s own assets **Additional information (optional) Names and addresses of advisers (Optional information) Type of adviser Name Address - - -** **Name of chief executive or names of senior staff members (Optional information)** Not applicable ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **Not applicable** ## **Other optional information** **Not applicable** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (e.g. Secretary,**
**Chair, etc.)**||| |---|---|---| ||**Simon Graham Craster**
**Hadden**|**Shirley June Burnie**| ||**Chair**|**Secretary**| **Date 8[th] February 2024** **----- Start of picture text -----**
Longframlington Memorial Hall
Receipts & Payments Account from 1/1/23 to 31/12/123
£ £ Notes
Income
Main Hall £10,030.00
Les Gibbon Room £2,986.00
Small Room £0.00
TV & Stand £150.00
Kitchen £90.00
Grassed area £15.00
Grants £20,150.00 £20,000 from Northern Powergrid
Sundries £493.59
Alncom Electricity Usage £1,686.00 May 2022 - October 2023. Income for Nov. -
Dec. 2023 is expected in Jan. 2024.
Donations £356.26
Faulty Cheques £108.00 This income was subsequently debited and
replaced via new cheques. The replacement
income is accounted under the relevant
assignment (e.g. Main Hall)
Table Top Sale, Feb. 2023 £321.75 Including cash income (No expenditure
incurred for this event)
Quiz, March 2023 £1,044.86 Including cash income
FiFi la Mer £1,191.92 Including cash income
Craft Fair, July 2023 £859.66 Including cash income
Peter Pan £273.96 Including cash income
Quiz, Autumn £950.87 Including cash income
Ceilidh £1,999.50 Including cash income
Craft Fair, Nov. 2023 £852.76 Including cash income
Race Night, Jan. 2024 £15.00
General cash income £92.00 Non-specific cash income during year
Interest on deposit account £79.40
Total income £43,746.53
Expenditure
Waste Removal £165.00
Gardening / Window cleaning £735.00
Sundries £130.00
Electricity £2,305.73 Payments from start of 2023
Oil £2,488.53
Water £298.54
Gas £0.00
Surveys & Tests £335.00
Insurance £726.07 Large reduction compared to 2022
Cleaner Salary £945.00
Consumables £309.54
New Items £1,842.52
Repairs & Renewals £4,969.10 Including: £470 for electrical work, £654 for
central heating repairs, £534 fire alarm
system repairs, £250 burglar alarm repairs,
£1,750 window repairs
Hallmaster, PPL PRS & NCC Licences £323.72
Consultancy £10.00 North Northumberland Village Halls
Drinks etc. added to stock (and not yet used) £225.67
Solar Installation £20,940.00
Income Repaid (Faulty Cheques) £108.00
Quiz, Spring £275.03 Including cost of stock sold (£160.78)
Fifi La Mer £810.93 Including cost of stock sold (£199.78)
Craft Fair, July 2023 £21.54 No refreshments sold out of stock
Peter Pan £549.68 Including cost of stock sold (£89.57)
Quiz, Autumn £261.18 Including cost of stock sold (£208.18)
Ceilidh £1,049.32 Including cost of stock sold (£237.25) and
reimbursement of two tickets (£30)
Craft Fair, Nov. 2023 £18.20 No refreshments sold out of stock
Total expenditure £39,843.30
Excess of Income over Expenditure £3,903.23
**----- End of picture text -----**
**----- Start of picture text -----**
Longframlington Memorial Hall
Bank Reconciliation Sheet
1st January 2023 and 31st December 2023
Balances as at: 1st January 2023 31st December 2023
Lloyds Bank
Current Account £16,771.59 £20,610.33
Deposit Account £9,024.99 £9,104.39
Cash in Hand £14.91 £0.00
TOTAL £25,811.49 £29,714.72
Excess of Income over
Expenditure £3,903.23
£29,714.72 £29,714.72
**----- End of picture text -----**
Longframlington Memorial Hall Statement ol Assets & Liabilities as at Year End, 31st Detember 2023 Note A5set5 retained for charit 's own use £639,000.00 £18,000.00 £657,11)0.00 Fixlures & Fittings Cash Fund Current Account Deposit Account Petty Cash Total Current Assets £20,6LO.33 £9,104.39 £0.00 É29,714.72 Trade creditors Ticket P3yments r&ceived Total Current Liabilities E52.50 £15.00 £67.50 Notes Al The Hiscox InsuTrnce Policy Number 8261321 includes Buildings Cover of £639,00. The policy additionally covers Contents, Loss of Income, Public Liability, Employers, Liability etc. Longframlington Memorial Hall is registered at H.M. Land Re8isiry under number ND103209. The title ol the land is held by the Qfficial Custodian lor Charities on behalf of the charity known as Longframlin8ton Memorial H311, Registered Charity number 251952. Bl The Fixtures & Fittings have been properly maintained. C05t5 incurred for fittings have been reported in the accounts. The value of the Fixtures & Fittings is £18,000, as st3tÈd for the Buildings & Contents Insurance. Cl Cleaning costs 01 ficket payment5 received for event in January 2024 Prepared by.. Simon Hadden Two trustees to sign these three pages of accounrs. Signed by Trustee Ill.. Signed by Trustee121'. CHARITY COMMISSION FOR ENGLAND AND WALES | Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl rnembers of Longframlington Memorial Hall On accounts for the year ended st 31 December 2023 Charity no lif any} 251952 Set out on pages I report lo the trustees on my examination of the accounts of the above charity { the Trust } for the year ended 3111212023.. Responsibilities and As the charity trustees of the Trusl, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 1"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Ad and in carying out my examination, I have followed the applicable Directions given by the Charrty Commission under section 145{5}Ibl of the Act. I have completed my examination. I confirm that no material matters have come to my attentia "l in connection with the examination which gives me cause to believe that in. any matenal resped.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statemont I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the braGkets if they do not apply. Signed: Date: Name: ALr4d MfrNSotr4 Relevant professional qualification{sl or body (if any): ¥J * Address: V%? IER October 2018 Section B Disclosure Only complete if the examiner needs lo highlight matters of concern {see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to dlsclose. IER October 2018