CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 April 2023 Period start date To 31 March 2024 Period end date Charity name: CHILWELL WAR MEMORIAL HALL & INSTITUTE Charity registration number: 251931 Objectives and Activities SORP ￿ference Summary of the purposes of the charity as set out in ils overnin document Surnmary oflhe main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Statement confirming whelher the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para1.17 Venuo for social and recreational activities for Chllwell and local araa P8r8 1.17 and 1.19 Tennls, Badminton, Short Mat Bowls, Table Tennls, Walking Nelball, active sports clubs. Hall hlred by dance and fltnes8 groups and other social groups. Para 1.18 Trustees made aware of charlty commlsslon guldance Addltlonal informatlon (optlonal) You ma choose to include further statements where relevant about.. SORP r8fererte NIA Por8 1.38 Policy on grant making NIA Para 1.38 Policy on social investment including program related investment NIA P8ra 1.38 Contribution made by volunteers NIA Other Achievements and Perfomiance SORP reference Providing a venue for a range of social, sporting, religious and recreational actlvltles for the community of Chllwell and tho surrounding area. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the Gircumslances of rts beneficiaries and any wider benefits to society as a whole. Porw 1.20 Additional infonnatlon (optlonal) You ma choos8 to include further statements where relèvant aboul.. NIA Achievements against objectives sel Par8 1.41 NIA Performance of fundraising activities against objectives set Para 1.41 NIA Invèstment performan against objectives Par8 1.41 NIA Other Financial Review Review of the charity's financial position al the end of the eriod Statement explaining the policy for holding reserves statin are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties aboLrt tha charity continuing as a going concern Para 1.21 The charity is flnancially secure and has kept the hall and outside space in good order Reservès are held for planned and unforesaen expenses relating to the slte Pqra 1.22 Para 1.22 £53239 NIA Para 1.22 Para 1.24 NIA P8ra 1.23 NIA Additional infom)ation loptlonal) You ma choose to include further statements where relevant about- Annual m8mborshSp fees, 8es$lon fees and privale hire faès, fund raising quiz nights. The charity's principal sources of funds (including any fundraising) Para 1.47 NIA Investment policy and objectives including any social investment policy adopted Para 1.46 Principal rlsk Is to the1088 of or damage to the hall and out81de space. This is mitlgated by a comprehonslve insurance pollcy. A description of the principal risks facing the charity Para 1.46 NIA Other Structure, Governance and Management Description of charity's trusts.. Type of governing document Para 1.2S TRUST DEED How is the charity constituted? Para 1.2S Unincorporated associatlon run by a management committee of trustees including chairman, secretary, treasurer and resident. Election from wlthin the membership of tho Institute Trustee sel&¢tion methods including delails of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more Irustèas Pala 1 25 Addltlonal Inforniation (optional) You ma ¢hoose to include further statements where rel8vant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 Tha charity's organlsalional structure and any wider networf( with which the charity works P&r* 1.51 Relationship with any related parties Par8 1.51 other Reference and Administrative details Charit name Other name the charit uses istered charil number Charity's principal address ChI￿ell War Memorial Hall & Institute Chilwell Memorial Institute 251931 129 High Road Chilwèll Nottingham NG9 4AT Names of the charity trustees who manage the charty Trustee name Office lrfaryl Datss acted If not forwhole ear Name of person lor bodyl entitled toa oint trustee Ifa Christine Ball Maureen Rushton Carl Foslon David Naylor Christopher Clift Liam Doherty Gillian Taylor Judith Thomason Secretary Treasurer Chair Kenneth Roy Oxley Peter Vvhitehouse 10 12 13 14 15 17 18 19 20 Cor orate trustees - names of the directors at the date the re Dlre¢tor namè rtwasa roved Name of trustees holding title to property belonging to the charity Trustse name Dat￿ acted If not for whole Land tranSfer￿d to tha Offl¢ial Custodlan of Charities 201412006 Soalin no. N167106 Oar Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects ofthe charity on whose behalflhe assets are held and how this falls within the custodian Gharity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Addltlonal Informatlon (optional) Names and addresses of advisers {Optional Infom)atlon) Type of Name Addre88 advlser Name of chlef executlve or names of senior staff members Ioptional Inforniatlon Exemptions from disclosure Reason for non-dis¢losure of ke ersonnel details Other o tional information Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trusteBS Signaturels) Full name(s Position leg Secretary, Chair, ètc) Judith Christine Thomason Peter Whitehouse Chair Secretary Date iol,/x CHARITY COMM15510N FOR ENGLAND AND WALE5 Chlhwell War Momorfol Hall & Inststtrto 251931 Recei tsand ments accounts For the period CC16a 0110412023 To 3110312024 Section A Receipts and payments Unrestricted fun(Is Rtrstricted lunds to tho nwr08t £ Endowment funds tothtr nearg&1£ Total funds La2kt year to tho ng•108t to tho nOfjr￿t£ to tha near88t £ Al Recel t¥ Ccthmunity Latbngs Gran15 C(NnTnunityA¢bviite5 Dw81ions Divlderwjs Members subscription5 23,517 23.S17 15,ODO 9,087 1,6T2 1.133 827 23,449 12.WO 10.843 15.000 9,087 1,133 627 1,023 596 ta ross Inoome or AR) 34,064 16.672 51,236 47,711 3se Beo tabl? . nves en 61,236 A3Pa ments Centenary Prqect MÈinlenBnce UUliiil8$ & Insur8￿6 c￿a￿l￿O en15 lo Tru51ees 37,614 37,514 20,233 6,70J 4.328 20.233 6,703 4.328 4,S06 7,305 4,490 2,000 1,230 Olher 1,41B 1,418 Sub total 32,882 J7,514 70,195 9,531 A4 A•••t Jnd invmtment Sub total Total payments 32,682 37,614 70,195 19,531 Net of recdpts/{paym¢nts) AS Translers be￿een funds A6 Cash funds last ygar ènd Cash funds Ihls y•ar ond 1,883 B,842 20,842 8,842 18,959 28.180 72.198 53.239 53,239 72.198 CCXX R1 accounts ISSI 0111112024 Section B Statement of assets and liabilities at the end of the period Unrtrstrictèd funds to n•ar&5t È Restricted fund$ to ngar8st£ Endowment lund$ to n•argst£ C.iiegorie? DÈtA,'Is B1 Cash funds BANK ACCOUNT 53,239 Total cash funds 53,239 lagr¢E CO￿￿1$1) Unrestrict•d fun(Is io D￿reSt£ Restricted funds noaro$1 Endowmant funds 10 rffiargst£ Fund to whl¢h 08t loptlonall Current value B3 Inv•stm•nt a$s•t$ COIF CHARITY INVESTMENT FUND 42,498 Fund ta whl¢h Cost loptlon811 Current valuo B4 Assets r8talnod for the charlty'8 own use Fund to whlch Amount d Wh•n du• BS Llabllbtlo8 Signed by trne or iwo trustees on behalf of 811 the trusts88 SKJnature Print Name Date of rov31 kr Jthi CCXX R2 awounts Issi 0111112024 10 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl member8 of Chilwell Memorial Hall and InstitLrte On accounts for the year ended 31 March 2024 Charity no (If any) 251931 Set out on pages 8and9 I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended 31103 12024 Rèsponsibilitiès and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the r8quirements of the Charities Act 2011 1"Ihe Acf'l. I r6POrt in respect of my 8xamination of the Trust's accounts carried out under section 145 of the 2011 Act and in Carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515)Ibl of the Act. I hav8 completed my examination. I confirm that no material matters have come to my attention in connection with the examination, Other than listed below, which glves me cause lo believe that in, any material respe￿.. accounting records were nol kept in accordance with section 130 of the Act or the accounts do not accord with th8 accounting record8 Independent examinerfs Statement Matter of Concern It has been brought to my attention thal last year's accounts mistakenly showèd £20,000 held as a COIF statement balance at 3110312022 and 3110312023. This was actually part of the Investments held and has been adjusted in these accounts. Slgned". Dale: 3111012024 Namo: Peter M811ors Relevant professional qualfflcatlon{s) or body Ilf any): FCA Institute of Chartered Accounts in England and Wa5es Address: 29 Cumberland Avenue Chilwell, Beeston. Nottingham. NG9 40H