## **Age Concern (Cowplain) (OPW) Committee**
## **Charity No. 251915**
## **Trustees' Report and Unaudited Accounts**
**30 June 2023**
**Age Concern (Cowplain) (OPW) Committee Trustees Annual Report**
## Age Concern Cowplain
The trustees present their report with the unaudited financial statements of the charity for the year ended 30 June 2023.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Charity No. 251915**
## **Principal Office**
Borrow Day Centre London Road Cowplain Hampshire PO8 8DB
## **Trustees**
The following trustees served during the year:
David Allport Sylvia Harris Sandy Sanger
## **Accountants**
SHCA Limited 87 London Road Cowplain Waterlooville PO8 8XB
## **OBJECTIVES AND ACTIVITIES**
The purpose of the charity as set out in its governing document, to promote the welfare of the aged in any manor which now or hereafter may deemed by law to be charitable within the Cowplain Ward and immediate vicnity.
The main activities undertaken in relation to those purposes with principal objective of providing services and facilities for the well being or the elderly in our ctachment area; comprising a lunch club (three days), keep fit, genealogy, ceramic painting, befriending service for the vulnerable elderly living in the cowplain ward and its surrounds.
## **ACHIEVEMENTS AND PERFORMANCE**
Looking back at my report for 2021-2022 we predicted that due to the rising energy costs & food prices the Centre would have an increase in demand by the elderly in our community to attend our lunch club which provides hot meals three days a week. Over the last year we have seen a rise in the numbers attending and we now have approximately 40 lunch members attending per day with many coming for the three days per week. Also we have a waiting list for people requesting to join the lunch club; as energy costs & food prices are unlikely to go down over the coming winter months I can only see us continuing to receive an increase in the number of requests.
Page 1
**Age Concern (Cowplain) (OPW) Committee Trustees Annual Report**
We continue with our principal object of providing services and facilities for the wellbeing of the elderly in the Cowplain area which has been extended to include Horndean and Clanfield areas through our befriending service. Referrals to this service come from a number of sources, such as Healthcare Professionals, Adult Services, Community Police, Relatives and Neighbours. With permission of the client our volunteers visit them and encourage then back into the community. We believe that early intervention can promote the wellbeing of isolated older people in the community and help to alleviate the pressure on the Healthcare Specialists.
As well as the lunch club we also have 15 different groups hiring the rooms on a regular basis; these are made up of different charities and activities. There is also Podiatry services which holds clinics 4 times a week at the Centre and has approximately 50 patients per week. The Centre has a thriving Social Afternoon which is held every Tuesday and is extremely popular with our members. A party was organised for the King Charles Coronation which was held on Friday, 5th May which was a great success. Like all charities after lockdown it took a time to get all the activities back up and running but thankfully the Centre is now thriving which is thanks to our two part-time staff and all the volunteers that give their time freely to ensure the Centre is a welcoming place for all the people within our community.
The Centre has had a very busy year and much has been achieved, this being partly due to a legacy left to Age Concern Cowplain of just over £20K which the Committee agreed to put towards upgrading all the lighting in both inside and outside the building to LED lights and replacing the very old gas boiler and installation of thermostat controls in each of the rooms to ensure the Centre is as energy efficient as possible.
In conclusion I feel the Centre has achieved so much over this last year which is due to the dedication of both staff and all the volunteers who continue to make it a welcoming and caring community centre for all that use it.
## **FINANCIAL REVIEW**
The trustees consider the financial performance by the charity during the year to have been satisfactory.
The charity has generated reserves which are held for the purpose of furthering the objectives of the charity, for the benefit of those elderly persons within the area.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Model consitiution adopted 26 June 1957 as amended 12 August 1980, 5 October 2000 & 20 October 2005
New trustees are recruited by the current committee from the community of Cowplain and surrounding areas.
## **Statement of trustees' responsibilities in relation to the financial statements**
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the charity's trustees
Page 2
**Age Concern (Cowplain) (OPW) Committee Trustees Annual Report**
Sandy Sanger Trustee 03 October 2023
Page 3
**Age Concern (Cowplain) (OPW) Committee Independent Examiners Report**
## **Independent Examiner's Report to the trustees of Age Concern (Cowplain) (OPW) Committee**
I report to the trustees on my examination of the financial statements of Age Concern (Cowplain) (OPW) Committee for the year ended 30 June 2023 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011('the Act'). The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:
- the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
- the financial statements do not accord with those records; or
- the financial statements do not comply with the applicable requirements concerning the form and content of the financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Stuart Hoare ICAEW SHCA Limited 87 London Road Cowplain Waterlooville
PO8 8XB 03 October 2023
Page 4
**Age Concern (Cowplain) (OPW) Committee Statement of Financial Activities**
## **for the year ended 30 June 2023**
|**Notes**
**Income and endowments**
**from:**
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Investments
6
**Total**
**Expenditure on:**
Charitable activities
7
Other
8
**Total**
Net gains on investments
**Net income**
9
Transfers between funds
**Net income before other**
**gains/(losses)**
**Other gains and losses**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**||**Unrestricted**
**funds**|**Total funds**|**Total funds**|
|---|---|---|---|---|
|||**2023**|**2023**|**2022**|
|||**£**|**£**|**£**|
||||||
|||32,654|32,654|15,070|
|||36,764|36,764|33,677|
|||13,096|13,096|13,758|
|||416|416|253|
|||82,930|82,930|62,758|
||||||
|||17,866|17,866|17,091|
|||52,142|52,142|38,732|
|||70,008|70,008|55,823|
|||-|-|-|
|||12,922|12,922|6,935|
|||-|-|-|
|||12,922|12,922|6,935|
||||||
|||12,922|12,922|6,935|
||||||
|||396,253|396,253|389,318|
|||409,175|409,175|396,253|
||||||
||||||
||||||
Page 5
**Age Concern (Cowplain) (OPW) Committee Balance Sheet**
## **at 30 June 2023**
|**Charity No. 251915**
**Fixed assets**
Tangible assets
11
**Current assets**
Cash at bank and in hand
**Creditors:**Amount falling due within one year
12
**Net current assets**
**Total assets less current liabilities**
**Net assets excluding pension asset or liability**
**Total net assets**
**The funds of the charity**
**Restricted funds**
13
**Unrestricted funds**
13
General funds
**Reserves**
13
**Total funds**|**2023**
**£**
296,440
296,440
113,705
113,705
(970)
112,735
409,175
409,175
409,175
409,175
409,175
409,175|**2022**
**£**
297,082|
|---|---|---|
|||297,082
100,089|
|||100,089
(918)|
|||99,171
396,253|
|||396,253|
|||396,253|
|||396,253|
|||396,253|
|||396,253|
Approved by the trustees on 03 October 2023
And signed on their behalf by:
Sandy Sanger Trustee 03 October 2023
Page 6
**Age Concern (Cowplain) (OPW) Committee Notes to the Accounts**
## **for the year ended 30 June 2023**
- 1 **Accounting policies**
## **Basis of preparation**
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Fund accounting**
- Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
- Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
- Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
## **Income**
- Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
- Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
- Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
- Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 7
**Age Concern (Cowplain) (OPW) Committee Notes to the Accounts**
## **Expenditure**
- Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT expenditure which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
- Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
- Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
- Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
- Other expenditure These are support costs not allocated to a particular activity.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Tangible fixed assets and depreciation**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
0% No depreciation Freehold property provided Plant and Machinery 20% straight line
## **Trade and other debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
## **Trade and other creditors**
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Page 8
**Age Concern (Cowplain) (OPW) Committee Notes to the Accounts**
## **Receipt of donated goods, facilities and services**
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
## 2 **Statement of Financial Activities - prior year**
|**Income and endowments from:**
Donations and legacies
Charitable activities
Other trading activities
Investments
**Total**
**Expenditure on:**
Charitable activities
Other
**Total**
**Net income**
**Net income before other**
**gains/(losses)**
**Other gains and losses:**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
3
**Income from donations and legacies**
Donations
Grants
Membership fees|**Unrestricted**
**£**
28,551
-
4,103
32,654|**Unrestricted**
**funds**
**2022**
**£**
15,069
33,677
13,758
253
62,757
16,601
39,222
55,823
6,934
6,934
6,934
389,318
396,252
**Total**
**2023**
**£**
28,551
-
4,103
32,654|**Total funds**
**2022**
**£**
15,069
33,677
13,758
253|
|---|---|---|---|
||||62,757
16,601
39,222|
||||55,823|
||||6,934|
||||6,934|
||||6,934
389,318|
||||396,252|
||||**Total**
**2022**
**£**
6,421
5,200
3,449|
||||15,070|
Page 9
**Age Concern (Cowplain) (OPW) Committee Notes to the Accounts**
## 4 **Income from charitable activities**
|Lunch club takings
Lunch club contributions
Befriending
Various clubs and groups
5
**Income from other trading activities**
Fundraising sales and events
Rental of building
6
**Income from investments**
Bank interest on savings
7
**Expenditure on charitable activities**
_Expenditure on charitable_
_activities_
Lunch club takings
Lunch club contributions
Befriending
_Governance costs_|**Unrestricted**
**£**
24,947
948
1,100
9,769
36,764
**Unrestricted**
**£**
2,057
11,039
13,096
**Unrestricted**
**£**
416
416
**Unrestricted**
**£**
13,305
1,244
3,317
17,866|**Total**
**2023**
**£**
24,947
948
1,100
9,769
36,764
**Total**
**2023**
**£**
2,057
11,039
13,096
**Total**
**2023**
**£**
416
416
**Total**
**2023**
**£**
13,305
1,244
3,317
17,866|**Total**
**2022**
**£**
21,579
1,156
1,409
9,533|
|---|---|---|---|
||||33,677|
||||**Total**
**2022**
**£**
2,066
11,692|
||||13,758|
||||**Total**
**2022**
**£**
253|
||||253|
||||**Total**
**2022**
**£**
11,313
1,278
4,500|
||||17,091|
Page 10
**Age Concern (Cowplain) (OPW) Committee Notes to the Accounts**
## 8 **Other expenditure**
|8|**Other expenditure**||||
|---|---|---|---|---|
|||**Unrestricted**|**Total**|**Total**|
||||**2023**|**2022**|
|||**£**|**£**|**£**|
||Employee costs|26,528|26,528|24,320|
||Premises costs|20,560|20,560|9,562|
||Amortisation, depreciation,||||
||impairment, profit/loss on|642|642|1,113|
||disposal of fixed assets||||
||General administrative costs|3,352|3,352|2,606|
||Legal and professional costs|1,060|1,060|1,131|
|||52,142|52,142|38,732|
|9|**Net income before transfers**||||
|||**2023**||**2022**|
||This is stated after charging:|**£**||**£**|
||Depreciation of owned fixed assets|642||1,113|
|10|**Staff costs**||||
|||**2023**||**2022**|
||Salaries and wages|26,516||24,320|
|||26,516||24,320|
||No employee received emoluments in excess of £60,000.||||
||The average monthly number of full time equivalent employees during the year was as follows:||||
|||**2023**||**2022**|
|||**Number**||**Number**|
||Administration|1||1|
|||1||1|
|11|**Tangible fixed assets**||||
|||**Land and**
**buildings**|**Plant and**
**Machinery**|**Total**|
|||**£**|**£**|**£**|
||**Cost or revaluation**||||
||At 1 July 2022|295,804|32,697|328,501|
||At 30 June 2023|295,804|32,697|328,501|
||**Depreciation and**||||
||**impairment**||||
||At 1 July 2022|-|31,419|31,419|
||Depreciation charge for the|-|642|642|
||year||||
||At 30 June 2023|-|32,061|32,061|
||**Net book values**||||
||At 30 June 2023|295,804|636|296,440|
||At 30 June 2022|295,804|1,278|297,082|
Page 11
**Age Concern (Cowplain) (OPW) Committee Notes to the Accounts**
12 **Creditors:**
amounts falling due within one year
|Accruals
13 **Movement in funds**
**Restricted funds:**
**Unrestricted funds:**
**General funds**
**Total funds**
14 **Analysis of net assets between funds**
Fixed assets
Net current assets
15 **Reconciliation of net debt**
Cash and cash equivalents
Net debt||**2023**
**£**||**2022**
**£**|
|---|---|---|---|---|
|||970||918|
||**At 1 July**
**2022**
396,253
396,253|970
**Incoming**
**resources**
**(including**
**other**
**gains/losses)**
**£**
82,930
82,930
**At 1 July**
**2022**
**£**|**Resources**
**expended**
**£**
(70,008)
(70,008)
**Unrestricted**
**funds**
**£**
296,440
112,735
409,175
**Cash flows**
**£**|918|
|||||**At 30 June**
**2023**
**£**
409,175|
|||||409,175|
|||||**Total**
**£**
296,440
112,735|
|||||409,175|
|||||**At 30 June**
**2023**
**£**|
|||100,089|13,616|113,705|
|||100,089
100,089|13,616
13,616|113,705|
|||||113,705|
||||||
Page 12
**Age Concern (Cowplain) (OPW) Committee Statement of Cash flows for the year ended 30 June 2023**
|**Cash flows from operating activities**
**Net income per Statement of Financial Activities**
**Adjustments for:**
Depreciation of property, plant and equipment
Dividends, interest and rents from investments
Increase/(Decrease) in trade and other payables
**Net cash provided by operating activities**
**Cash flows from investing activities**
Dividends, interest and rents from investments
**Net cash from/(used in) investing activities**
**Net cash from financing activities**
**Net increase in cash and cash equivalents**
**Cash and cash equivalents at the beginning of the year**
**Cash and cash equivalents at the end of the year**|**2023**
**£**
12,922
642
(416)
52
13,200
416
416
-
13,616
100,089
113,705|**2022**
**£**
6,934
1,113
(253)
(1,864)|
|---|---|---|
|||5,930
253|
|||(776)|
||||
|||-|
||||
|||5,154|
|||94,935|
|||100,089|
||||
|**Components of cash and cash equivalents**|||
|Cash and bank balances|113,705|100,089|
||||
||113,705|100,089|
Page 13
**Age Concern (Cowplain) (OPW) Committee Detailed Statement of Financial Activities**
## **for the year ended 30 June 2023**
|**Income and endowments from:**
Donations and legacies
Donations
Grants
Membership fees
Charitable activities
Lunch club takings
Lunch club contributions
Befriending
Various clubs and groups
Other trading activities
Fundraising sales and events
Rental of building
Investments
Bank interest on savings
**Total income and endowments**
**Expenditure on:**
Charitable activities
Lunch club takings
Lunch club contributions
Befriending
**Total of expenditure on charitable**
**activities**
Employee costs
Salaries/wages
Staff training
Premises costs
Rates
Light, heat and power
Premises cleaning
Premises repairs and
maintenance|**Unrestricted**
**funds**
**2023**
**£**
28,551
-
4,103
32,654
24,947
948
1,100
9,769
36,764
2,057
11,039
13,096
416
416
82,930
13,305
1,244
3,317
17,866
17,866
26,516
12
26,528
1,537
2,807
1,685
14,531
20,560|**Total funds**
**2023**
**£**
28,551
-
4,103
32,654
24,947
948
1,100
9,769
36,764
2,057
11,039
13,096
416
416
82,930
13,305
1,244
3,317
17,866
17,866
26,516
12
26,528
1,537
2,807
1,685
14,531
20,560|**Total funds**
**2022**
**£**
6,421
5,200
3,449|
|---|---|---|---|
||||15,070|
||||21,579
1,156
1,409
9,533|
||||33,677|
||||2,066
11,692|
||||13,758|
||||253|
||||253|
||||62,758
11,313
1,278
4,500|
||||17,091|
||||17,091
24,320
-|
||||24,320|
||||1,099
3,822
1,751
2,890|
||||9,562|
Page 14
**Age Concern (Cowplain) (OPW) Committee Detailed Statement of Financial Activities**
|General administrative costs,
including depreciation and
amortisation
Depreciation of Plant and
Machinery
General insurances
Stationery and printing
Sundry expenses
Telephone, fax and broadband
Legal and professional costs
Audit/Independent examination
fees
**Total of expenditure of other costs**
**Total expenditure**
Net gains on investments
**Net income**
**Net income before other**
**gains/(losses)**
Other Gains
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|642
1,365
579
502
906
3,994
1,060
1,060
52,142
70,008
-
12,922
12,922
-
12,922
396,253
409,175|642
1,365
579
502
906
3,994
1,060
1,060
52,142
70,008
-
12,922
12,922
-
12,922
396,253
409,175|1,113
1,266
174
313
853|
|---|---|---|---|
||||3,719|
||||1,131|
||||1,131|
|||||
||||38,732|
||||55,823
-|
||||6,935|
||||6,935
-|
||||6,935|
||||389,318|
||||396,253|
Page 15