MINSTERLEY SHOW SOCIETY (Charity No. 251907)
TRUSTEES’ ANNUAL REPORT YEAR ENDED 20[th] SEPTEMBER 2022
The Trustees present their annual report and accounts for the year ending 20[th] September 2022.
The Trustees responsible for the management of the Charity who are eligible for re-election on a rotational basis are: -
N Manning (Society Chairman)
A F S Hughes (Society Treasurer)
Mrs A. Dale
M C Dyas P Dudleston
R Rowlands C Sandells (Chairman of Trustees) B Conde
SHOW RESPONSIBILITY
The Trustees delegate the running of the society’s annual show to the committee. The names of all committee members are shown in the notes to the accounts and are subject to re-election at the AGM. All members of the committee give their time voluntarily and receive no benefits from the society. Young people, that have expressed an interest in the show, are encouraged to join the committee in order to secure the society’s long-term future and broaden the skill base of the committee.
OBJECTIVES AND ACTIVITIES
The aim of the society is to organise an annual show for the public benefit of the people of Minsterley and the surrounding area. The annual show promotes agriculture and its associated crafts through competition and educational exhibitions. The show features sections for horses, dairy and beef cattle, sheep, poultry, goats, horticulture and handicrafts. The society aims to strengthen social networks and further improve support to the agricultural community and to young rural people whilst also reaching out to the wider urban population.
The society arranges social events to further support the show financially, and involve the local community in the shows patronage
PUBLIC BENEFIT
The trustees have referred to the guidance contained in the Charity Commissions’ general guidance, on public benefiting, when reviewing the aims and objectives of the society and in planning future activities. The trustees are pleased to report that it is able to provide other charities and organisations with free trade stand space; these are namely The Harry Johnson Trust, R.A.B.I., Lingen Davies Cancer Appeal, Shropshire Rural Support.
The society sponsors, in its entirety, a “village green” area where professional entertainers entertain and educate both young and old alike. This area of the showground has always attracted considerable
1
interest.
On a biennial basis Bishops Castle and Onny Valley Rugby Union Football Club have the use of the main marquee and its associated infrastructure, at a greatly reduced rate, for a Sunday lunch. This is their only fund-raising venture and it ensures that the club can maintain its excellent standards of coaching and support to several teams of young players.
The show-ground rental agreement allows the society to sublet, at a reduced rate, an area of the showground to Worthen Junior Football Club which has a membership of over 200 young players.
The trustees, with committee approval, also give consideration to occasional bursaries for young people living in the area to either further their studies or to provide sponsorship for educational trips.
RISK MANAGEMENT
The trustees and society officers review the various risks facing the society on an annual basis. The trustees note that the society holds cash reserves equivalent to over two years’ expenditure and regard this as a prudent financial position.
ZERO TOLERANCE POLICY – An incident at this years Show was drawn to the Section Secretary’s attention of inappropriate treatment to an animal whilst loading and was received by letter, voice recording and video link, which was passed to the Trustees. The Trustees view such matters extremely seriously and whilst not having encountered similar incidents in the past decided as this was a disciplinary matter to suspend until further notice any further animal entries from the exhibitor concerned. This was later upheld at a General Committee meeting.
FUTURE PLANS
The Trustees are pleased to report that plans are ongoing for the staging of next year’s show, which, will be held on Saturday 19[th] August 2023.
SHOWGROUND – In 2018 a new lease was signed on behalf of The Trustees for an initial term of six years for 2019-2024. However , during 2022 a Notice to Quit was received from our Landlords. In view of the good working relationship between the two parties over a period of 28 years, it was decided not to challenge this request. The Trustees held various meetings in conjunction with The Committee , including the possibility of purchasing the existing show site. However, it was decided that after exploring this even with the help of Trustees and others financial assistance and given our reserves, which had been built up over a number of years, the local price of land was to prohibitive to consider this further.
The Trustees are happy to report that an alternative site has been secured for 2024-2026 within fairly close proximity on the B4386 just two miles from the A5. This is for a three year term and the Trustees have advised the Committee to seek a more long term proposal when possible.
TRUSTEE CHAIRMAN
On 16[th] September 2022 the current Trustee Chairman decided to step down from his roll which he had held for a number of years. At a meeting of Trustees thanks were expressed for all his hard work and input. A new Chairman will be appointed at the next meeting.
FINANCIAL REVIEW
The Society's Receipts and Payments Account for the year ended 20 September 2022 shows a surplus for
2
the period of £10,771. Cash reserves stood at £164,874 at the year end. The 2022 show had an excellent attendance which was reflected in gate receipts and shown in the accounts. This was aided in part by good weather and coming out of the pandemic, however as there have been a significant rise in costs, it is important that the Society do not become complacent.
INDEPENDENT EXAMINER
James, Holyoak and Parker have been re-appointed as independent examiners for the ensuing year.
For and on behalf of the Trustees.
............................................. C Sandells - Chairman of Trustees Dated 12[th] November 2022
3
MIJ'STERI.EY.SHOIV SOCIF.TY Chari ,No. 251907 FINAPICIAL ACC.01;N'I"S FOR THE YIAR L.NDLD 21) SLPI'EI¥IBER 2022 James, Hol)'oak & Parker Limited Chartercd Accountants
THE MINS1'ERLEY SHOW SOCIF.TY OTES TO THE RECEIIryS LYD PAYMENTS ACCOUNI. FOR THE YEAR F.NDED 20 SEPTkMIIER 2022 CONTINUED (a) Social Ae¢ount 2022 21121 In¢ome Les's Expenses Surplus (b) Sundav I,unch/Auction Account Income Less: Expenses I,-ioi (549) Surplus 752 Statement of Assets & Liabilities at 20 Se tember 2019 2022 2021 Silver Plate& Cups & Trophies Current value for insuranee purpose5 29,220 29.220 Bank and Ch balances 164,874 154,103 Cattle & Sheep Pens, Hurdles. Stillages & Electrical Fittin¥5 (Lsiimai¢d and revised insurance value) 13,500 12,000 lo ees Remuneratlon The Socicry has no paid employees other than casual workers who cany out admissions duties on Shuw l)ays - tolal cost 2022 - £145 {2021- £740). Officers Remuneration ¥nd enses No remuneration is pwd either directly or indire¢tly to any officer of th¢ Society. Officers received annual honordria by way of reimbursement of cxpenses as follows:. 2022 2021 Mrs. S. Sandclls (General Sccretary) Mrs. CJ. Vaughan (Horse S¢ction Secretary) A. Hugh¢s (Treasurer) C. Jolles (Trade Stands){includes £500 for 2021) N. Manning (Chairnian) 2,000 1.250 1.000 1.000 250 2,500 1,250 1,000 25 5.500 5,000 Rural Pa ments A Recei Any RPA payments arc claimed by the Society's agent on behalf of th¢ Society's landlord and are forwardcd directly to th¢ landlord's ag¢nt. The Society does not receive any money directly.
THE MINSTERLEY SHOW SOCIETY PIOTES I'0"IIIE KECLIPT.S.4TID PA Y.MEN'TS ACCOUNT FOR'fiiE YEAR ENDED 20 SEPTEMBER 2022 CONTINLF.D Member5 of Committee The Society is administer¢d by a Committee comprising:_ 07¢1115 President Chainndn Vice Chaimian Show Secretary Treasurer Horsc Section Secretsry Goat Scciiun Secretary Poultry Section Secretary Art & Crafts SeeretRry Food Hall Secretary Dog Secretary Vintagc TrdCtOTS Offi¢cr Publicity 0]Cer Trade Stands Officer Trade Stands Assisiant Sponsorship Co-ordinator Logistics Officer Lhi¢f Steward Horticultural Seetion ChiLf Steward Dairy Section Chief Steward i3eef Section Chief Stewards Sheep Section Chief Steward Cups & I rophics Classic Cars & Vinlage MotrJrbik& N. Manning T. Sellers Mrs. S. Sandells A.F.S. Hughes Mrs. G. Vaughan Ms. H. Alderso D. Challenor Mrs. H. Iluntbach Mrs. C. Dale Mg. R. Rogerg S. Middleton Ms. R. Wilgoll R. Parry Mrs. C. Jones N. Gri1[h8 R. Rowland5 Mrs. J. Clarke N. Challcnor N. Vance R. Davies & Ms Ella Conde Mrs. J. Gaskill M. Caddiek Committee Menibers: Mrs. L. Bowers P. Lh¢5ter V.A.Chidley V.J. Chidley B. Conde J. Flughes D. Jones M.C. Jones M.P. Jones Mrs. J. Jones Mrs. G. Manning Miss. J. Manning Ms. H. J. Mccall W. ODiOtIs N.S. Owcn Mrs. R. Owen Mrs. C. Parry B.D. Price Ms. A. Prit¢hard Mrs. K. Pritchard P. Pritchard J. Randles Miss. S. Roberts B. Rodetthurst Miss. V. Rowlands C. Sand¢lls Mis. S. Conde Mrs. C. Cooper A. t)ale C. Davics Mrs. M Sheppard Mrs. C. Sununers J. Sumtners Mrs. J. Summcrs S. Summcrs M. Thomas R. Titley G. Trow Mts. E. Tudor P. Tudor T. Duckett Mrs. R. Edwards J. Gittins Mrs. S. Griffiths C. Hamer R. Hamer W.E. Hamer B. Roberts Mrs. J. Vanc¢
THE MINSTERLEY SHOW SOCIETY RECLIPTS AND P.lYNIE'Ts ACCOL'NI, FOR 'fHE YEAR F.NDED 21) SF.wfEMIJER 2022 Note 2022 2021 1Tr4COI RECEIPTS Show Receipts Annual Social Sunday Lunch/Auction Interest received l{a) 2(a) 2(b) 94.595 70,005 1,301 3,075 2.696 97.291 74.381 PAYMEN'I'S Show Expenses Annual Social Sunday Lun¢lLIAuction Ilb) 2(a) 2(b) 86,520 69,069 549 Total Payments 86.520 69,618 Net (Payments)IRcceipts for the Period Funds brought forward 10.771 154,103 4,763 149,340 Funds carricd Fonvard 164,874 154,103 REPRESENTF.D BY: Current Accoiinl Pretnium Business Account Shawbrook Bank CCLA (Charity Investsn¢nt Trund) 23,686 20.265 50.923 70,000 13,154 20,254 50,695 70,000 164.1$74 154,103 For and on behalf of th¢ Commiliee .. . N. ManDlng- Chairman rrustee A.F.S. Hughes -Treasurer 'Irllstee 2022
'riiF..MINSI'ERLEY SHOW SOCIETY NOTF.S I'O THE RECEIPTS.4.ND P,IY.NIE.ITS .4CCOUTr4T TrOR'fHE YE..IR ENDED 20 SF:p'fF.MBER 2022 l{a) SHOII RLCEIPTS Lare 2020 KeLeipts Gate AdTnissiolls E5timiited Catalogue Sales Sponsorship Trade Stand Rec¢ipts Horse Section Entyy Fec$ 2022 2021 300 47,132 soo 15,294 14,339 132 30,774 500 11,833 11,062 -E I I A8ri¢fjlorbThlis¢ Enty Fees Advertising Membership Donations Bar Cotnmission Lun¢hes Show Field R¢nt Received Mi%. Income 4,819 2,034 1.320 1,005 350 316 6,186 1,000 4,879 3,189 1.480 835 550 190 4,581 94,595 70,005 l{b) SHOW EXPETr4.SF.. Late 202U F.xpen5e5 Prilc Aw¥rdy'. Horse Section Agriculwral Horticultural Misccllaneou$ 1.904 5,007 7,433 6,453 Unpaid Awards Marquce Hire Hire uf Toilets Ilire of Barriers Miscelloneous Iquipmcni Hire Printing & Stationcry Adveriisins, Publicity & Wcbsite Insurance Premiums Judgcs b.xpcnses Caiering Public Address Sy5t¢m Light, Power & Contra imixellaneous Sponsorship Entertainment Se¢urily Adminiqiralion Expenses Annual Ground Works, Repairs & Main*naD¢e orriLerA IIonoTaria Gate and Casual Labour Show Day First Aid Replacement Show Sigos & Sundry Equlprneni Additions to Equipment Professional L.xamincr's Fee Trophy F.Kpcnditure Meeting Roorn Hir¢ Show Field R¢nt Health & Safety ljank & PayPal Cbar8es 172 (3,336) 15.620 1,891 2.598 1.542 6.940 2.los 3.834 761 3,711 1,176 700 4,185 5,507 1,728 2.4$2 5,500 145 2.034 172 {4,093) 15,381 1,490 2,238 640 6,559 1,174 2,579 899 2,294 1,362 700 2,580 3,216 1,075 2,940 5,(100 740 1,800 2,448 200 206 92 7,045 900 833 Iso 198 46 7.045 9(K) 575 86,520 69,069 ProfitllLossl for Year Show Accout)t 8.075 936
INDEPENDENT EXAMINERS, REPORT TO THE TRUSTEES OF THE MINSTERLEY SHOW SOCIETY We report on the accounts of Minsterley Show Society for the year ended 20 September 2022 which are set out in the following pages. Res ective res onsibilities of the Trustees and Examiner The Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 ( The 201 l Act ) and an independent examination is needed. It is our responsibility to: examine the accounts under section 145 of the 2011 Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 201 l Act, and to state whether particular matters have come to our attention. Basis of Inde endent Examiner's Re ort Our examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charify and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Inde endent Examiners, Statement In connection with our examination, no matter has come to our attention: (i) which gives us reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 201 l Act have not been met. or (2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. JAMES, HOLYOAK & PARKER LIMITED l Knights Court, Archers Way) Battlefield Enterprise Park, SHREWSBURY SYI 3GA Jonathan Rimmer F.C.A. Chartered Accountants