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2020-12-31-accounts

PULHAM MARKET TOWN ESTATE

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

Charity number: 251848

PULHAM MARKET TOWN ESTATE

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

CONTENTS

Page
Report of the Trustees 1 - 4
Receipts and Payments Account 5
Statement of Assets and Liabilities 6
Independent Examiner’s Report 7

PULHAM MARKET TOWN ESTATE

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 DECEMBER 2020

The Trustees are pleased to present their report, together with the financial statements for the year ended 31 December 2020.

Reference and administration details

Charity name: Pulham Market Town Estate Charity registration number: 251848 Address of charity: Brown & Co The Atrium St. Georges Street Norwich NR3 1AB Trustees: M Alexander F S Allen F J G Howard M Newby Reverend S Walsh Clerk C E Birch Bankers: Barclays Bank plc 5-7 Red Lion Street Norwich NR1 3QH Independent Examiner: M Proctor FCA DChA Lovewell Blake LLP Bankside 300 Peachman way Broadland Business Park Norwich NR7 0LB Estate Managers: Brown & Co The Atrium St. Georges Street Norwich NR3 1AB

1

PULHAM MARKET TOWN ESTATE

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 DECEMBER 2020

Objectives and activities

The primary purpose of the Charity is to repair and maintain the Parish Church of Pulham St. Mary Magdalen, and meet other expenses connected with the Church, for the benefit of the poor inhabitants of the former ancient parish of Pulham St. Mary Magdalen.

Management and lettings of land and property

The Trustees shall let and otherwise manage all the land and property belonging to the charity not required to be retained or occupied for the purpose thereof subject to such consents as are required by law.

Application of income

The Trustees shall first defray out of the income of the Charity the cost of maintaining the property of the charity (including the repair and insurance of any buildings thereon) and all other charges and outgoings payable in respect thereof and all the proper costs, charges and expenses of and incidental to the administration and management of the charity.

Subject to the payment of expenses aforesaid the Trustees shall apply the income of the charity as follows:-

As to fifty per cent. thereof shall be paid to the Trustees of the Pulham Market Ecclesiastical Charity for the application for the purposes of that charity.

As to fifty per cent. thereof shall be paid to the Trustees of the Pulham Market Non-Ecclesiastical Charity for the application for the purposes of that charity.

In applying income of the charity the administrative Trustees shall apply the following restrictions:-

No Trustees shall take or hold any interest in property belonging to the charity otherwise than as a Trustee for the purposes thereof and no Trustee shall receive remuneration, or be interested in the supply of work or goods, at the cost of the charity.

The Trustees shall not apply income of the charity directly in relief of rates, taxes or other public funds.

Achievements and performance

During the year the Charity continued to let and manage the properties belonging to the Charity, and repaired these properties as necessary.

Financial review

The charity is funded by rental income and investment income. Total receipts amounted to £53,079 (2019: £54,777) and, after payments of £ 48,995 (2019: £45,595), the net receipts for the year amounted to £ 9,135 (2019: £9,182).

The Trustees consider the year-end financial position to be satisfactory and confirm that the charity can meet all known obligations.

Structure, governance and management

Governing document

Pulham Market Town Estate was established on 9 February 1897. Its constitution was registered with the Charity Commission (registration number 251848) on 22 March 1994, as amended by a Scheme dated 22 April 2008.

2

PULHAM MARKET TOWN ESTATE

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 DECEMBER 2020

Structure, governance and management (continued)

Appointment and recruitment of Trustees

According to the Charity’s constitution, the board of Trustees should consist of five competent persons appointed as follows:

All appointments shall be made for a term of four years, after which, the Trustees can stand for re-election.

Trustees’ induction and training

All new Trustees will be provided with copies of:

and are encouraged to read Charity Commission guidance notes CC3 -“The Essential Trustee, what you need to know, what you need to do.”

In addition, Trustees are encouraged to read Charity Commission and other newsletters and to attend courses designed to keep them abreast of their duties and responsibilities.

Organisational structure

The Trustees administer the Charity and meet twice a year to review rental and investment income and approve forthcoming charitable expenditure.

Related party transactions

During the year, the charity made grants of £10,000 (2019: £8,000) to Pulham Market Non-Ecclesiastical Charity, and a grant of £10,000 was made to Pulham Market Ecclesiastical Charity after the year-end (2019: £10,000 during the year).

The charity is related to Pulham Market Ecclesiastical Charity by way of the fact that F S Allen and Reverend S Walsh are trustees of the Ecclesiastical Charity.

The charity is related to Pulham Market Non-Ecclesiastical Charity by way of the fact that M Newby, F J G Howard and M Alexander are trustees of the Non-Ecclesiastical Charity.

Reserves policy

At the year end, the Charity’s cash and bank balances totalled £42,000 and after deducting current liabilities of £23,185, there were reserves of £18,815. However investments totalled £133,328, which can be sold if cashflow requires.

The Trustees have considered reserves. It has been agreed that at each distribution meeting a decision will be made whether to retain funds in reserve. The Trustees are conscious of the need to retain capital so if significant requirements for revenue expenditure is envisaged, the Trustees might decide to reserve funds from an annual surplus to smooth out cashflow. On each occasion, the matter will be considered on its own merit against a forward annual budget and property report. There are funds invested which can be liquidated if appropriate in the event of extreme need.

Plans for future periods

It is the Trustees’ intention that the Charity will continue to let and manage properties as detailed above.

3

PULHAM MARKET TOWN ESTATE

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 DECEMBER 2020

Trustees

The current Trustees are shown on page 1. All Trustees held office throughout the year.

Public benefit

The Trustees have considered the Charity Commission’s guidance on public benefit. They confirm that in planning and carrying out the charity’s activities they have had regards to this guidance.

Signed on behalf of the trustees

F S Allen

Chairman

9 October 2021

4

PULHAM MARKET TOWN ESTATE

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2020


Receipts
Investment income
Rents received

Dividends and interest
Wayleave
Total receipts
Payments
Donations and Grants
Property Repairs and Maintenance
Insurance
Accountancy fee
Professional fees

Total payments
Net receipts
Cash and bank balances
at 31 December 2019
Cash and bank balances
at 31 December 2020		 Unrestricted Funds
Total
Total
2020
2019
£
£
48,995
49,395
4,069
5,367
15 15
53,079
54,777
10,000
16,000
16,121
16,169
2,208
-
1,230
858
12,327
12,568
41,886
45,595
11,193
9,182
30,807
21,625
42,000
30,807

5

PULHAM MARKET TOWN ESTATE

STATEMENT OF ASSETS AND LIABILITIES

AS AT 31 DECEMBER 2020


Cash funds
Bank current account
Other monetary assets
Property rent debtor

Investment assets
Property:
Properties all in Pulham Market:
(estimated
6 Station Road;
current value)
1 Longhouse, Guildhall Lane;
3 Longhouse, Guildhall Lane;
Valhalla, Colegate End Road;
Kenegie, Mill Green, Colegate End Road;
Hideaway, 17 Mill Close;
Jalna, 5 Chapel Close.
Other:
Barratt & Cooke managed portfolio
Liabilities
Property Repairs and Maintenance
Grants payable
Professional fees
Independent Examination
Insurance		 Unrestricted Funds
2020
2019
£
£
42,000
30,807
775
-
Current Value
2020
2019
£
£
1,362,500
1,362,500
133,328
131,960
1,495,828
1,494,460
2020
2019
£
£
625
10,000
-
11,913
12,327
1,272
1,230
-
1,909
23,185
16,091		 Unrestricted Funds
2020
2019
£
£
42,000
30,807
775
-
Current Value
2020
2019
£
£
1,362,500
1,362,500
133,328
131,960
1,495,828
1,494,460
2020
2019
£
£
625
10,000
-
11,913
12,327
1,272
1,230
-
1,909
23,185
16,091		 Funds
2019
£
30,807
1,494,460


2019
£
625
-
12,327
1,230
1,909
16,091

These financial statements were approved by the Trustees on 9 October 2021 and are signed on their behalf by:

F S Allen

Chairman

6

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

PULHAM MARKET TOWN ESTATE

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2020 which are set out on pages 5 to 6.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

M Proctor FCA DChA Lovewell Blake LLP Chartered Accountants Independent examiner Norwich

13 October 2021

7