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2021-04-01-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 04 2020 01 04 2021

From To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 251803

STAXTON VILLAGE HALL

Charity's principal address
11 Ings Close, Staxton
11 Ings Close, Staxton
Scarborough
North Yorkshire
Postcode YO12 4ST

Names of the charity trustees who manage the charity

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0		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Paul Gabriel Chairman/Treasurer
Christine Challis Secretary
Steve Challis Vice Chairman
Ann Gabriel Booking
Jacqueline Keegan
Celia Wilkinson
Evelyn Oates
Madeleine De-La-
Porte
Rebecca Norris Parish Council rep. Parish Council

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

1

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (eg. trust deed, constitution)

How the charity is constituted Trust (eg. trust, association, company)

Trustee selection methods Elected (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The Charity is to provide and maintain the Hall for the use of the inhabitants of the Parish and its environs without distinction of political, religious or other opinions etc, to advance education and provide facilities in the interest of social welfare for recreational and leisure time activities with the object of improving the conditions of life for said inhabitants.

TAR

March 2012

2

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

This year has been a full year “like no other” in the history of our village hall. We started the year with a Covid-19 Lockdown and the hall was closed completely until the 15[th] June. Then with some restrictions still in place and with various rules and procedures including complex risk assessments being carried out we were able to hold some “Wednesday coffee mornings” (4 in total), these were well attended and very much appreciated by all, we funded these by donations only, and this seems to work very well. From 14[th] September further restrictions ended these. Then came the second lockdown on the 5 November, this put an end to any Christmas plans, again the hall was closed until further notice, as it turned out, the hall remained closed well past the end of this financial year. Despite these closures we managed to meet the governments covid-19 requirements including.

1. Being “Covid compliant”, with materials and posters as required.

2. Meeting “Covid regulations”, producing risk assessments, plans and procedures.

  1. Carrying out “Covid clean” the entire building was cleaned several times .

All of this required constant updating.

Additional details of objectives and activities (Optional information)

The Committee considers that it has a duty not only to maintain the Village Hall in good condition and to meet all legal requirements but also to improve the facility, better to meet contemporary needs, including due attention to current environmental issues.

You may choose to include further statements, where relevant, about:

TAR

March 2012

3

Section D Achievements and performance

Summary of the main achievements of the charity during the year

We planned & completed the following improvement work during the Covid lockdowns ready for the big restart.

  1. The main hall floor was stripped and treated.

  2. Carried out the 5 yearly test to the fixed wiring and annual PAT testing.

  3. Removed all pictures notices and curtains and replaced after decorations.

  4. Re-decorated internally throughout.

  5. Provided a storage cupboard for archives and sorted items out.

  6. Replace and upgrade the heating to the toilets and committee room.

  7. Replace out of date fire exit emergency lights.

  8. Replace out of date fire alarms.

  9. Supply and fit new dado wall protection to the main hall.

  10. Replace 4 defective sealed window units.

  11. Repaired defective CCTV camera, and up graded the CCTV system.

  12. Replace the old curtains with thermal blackout blinds.

I would like to thank those who helped me in the above and I’m looking forward to seeing you all when restrictions allow.

TAR

March 2012

4

Section E Financial review

The level of reserve funds will be reviewed by the Committee from time to Brief statement of the time. At the present time it has been agreed that a reserve fund of £2,000 charity’s policy on reserves be established to cover unforeseen emergencies and requirements. In addition, it has been agreed that a minimum of £20,000 will be maintained in a savings account to form a replacement fund. This sum is based upon the cost of replacing the limited life fittings and equipment over a 10 year cycle. These reserves are in place.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

The Committee of Trustees is committed to operating and maintaining Staxton Village Hall in accordance with the law and the requirements of the Charity Commission for the benefit of the residents of Staxton & Willerby and its environs. It is a member of the Action with Communities in Rural England and Community First Yorkshire.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary, Chair,
etc)
Date

Paul Gabriel		 Christine Challis
Chairman/Treasurer Secretary
10 December 2021
10 December 2021

TAR

March 2012

5

Staxton Village Hall Staxton Village Hall 251803
Receipts andpayments accounts
For the period
from		 01/04/2020 To 01/04/2021

CC16a

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest
£
19,431
420
640
64
1,777
-
44
-
22,376
-
-
-
22,376
7,586
241
93
150
206
78
-
-
8,354
-
-
-
8,354
14,022
-
17,043
31,065		 Restricted
funds
to the nearest £
3,410
-
-
-
-
-
-
-
3,410
-
-
-
3,410
733
659
629
-
-
-
-
-
-
2,021
-
-
-
2,021
1,389
-
-
1,389		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
22,841
420
640
64
1,777
-
44
-
25,786
-
-
-
25,786
8,319
900
629
93
150
206
78
-
-
10,375
-
-
-
10,375

15,411		 Last year
to the nearest £
Grants - Covid support 19,431 -
-
-
-
-
-
-
-
-		 -
20
6,748
2,723
2,291
44
126
-
Donations 420
Events 640
Rent 64
Electricity generation 1,777
Miscellaneous -
Interest 44
-
Sub total(Gross income for
AR)		 22,376 11,952
A2 Asset and investment sales,
(see table).
- -
-
-		 -
-
Sub total - -
Total receipts
A3 Payments
- 11,952
Repairs,maintenance and cleaning 7,586 -
-
-
-
-
-
-
-
-
-		 7,363
3,484
629
2,252
-
390
391
-
-
Utilities 241
Insurance
Event expenses 93
Donations 150
Administration 206
Miscellaneous 78
-
-
**Sub total ** 8,354 14,509
A4 Asset and investment
purchases, (see table)
- -
-
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
- 14,509
14,022 1,389 - - 2,557
- - -
-		 -
17,043		 -
19,600
17,043 -
31,065 1,389 - 32,454 17,043

CCXX R1 accounts (SS)

13/12/2021

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
Bank Account
Building Society account
Cash in Hand
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
2,575
1,389
28,089
-
401
-
31,065
1,389
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Paul Gabriel
Christine Challis		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Paul Gabriel 10/12/2021
Christine Challis 10/12/2021

CCXX R2 accounts (SS)

13/12/2021

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Staxton Village Hall On accounts for the year 31 March 2021 Charity no 251803 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2021 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 13 December 2021 Name: Anne Mead BSc FCA Relevant professional Institute of Chartered Accountants in England and Wales qualification(s) or body (if any): Address: Ashby Berry Coulsons Chartered Accountants 2 Belgrave Crescent, Scarborough, North Yorkshire, YO11 1UB

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER