## **GUILD OF SERVANTS OF THE SANCTUARY**
## **UNAUDITED ACCOUNTS**
**FOR THE YEAR ENDED 31 DECEMBER 2024**
**Charity Registration No. 251735**
## **GUILD OF SERVANTS OF THE SANCTUARY CONTENTS**
||**Page**|
|---|---|
|Administrative Information|2|
|Statement of Trustees' responsibilities|3|
|Independent Examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7 - 12|
Page 2
## **GUILD OF SERVANTS OF THE SANCTUARY**
## LEGAL AND ADMINISTRATIVE INFORMATION
**Trustees** Rev Darren Smith (Warden) Michael Andrew (Secretary General) Nigel K Makepeace (Trustee) James Farmer (Treasurer General) **Secretary General** Michael Andrew **Charity number** 251735 **Principal address** Guild of Servants of the Sanctuary c/o Additional Curates Society 16 Commercial Street Birmingham B1 1RS **Independent examiner** Mr Alan Fletcher 1 Beechcroft Road Leicester LE2 3DA **Bankers** Lloyds Bank plc High Street Coventry West Midlands CV1 5RA
General Accounts 2024
2
## **GUILD OF SERVANTS OF THE SANCTUARY**
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
The Trustees are responsible for preparing the Trustees' Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the the charity and of the incoming resources and application of resources of the charity for that year.
In preparing these accounts, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts; and
- prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations and the provisions of the governing policy. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Trustees**
General Accounts 2024
3
## **GUILD OF SERVANTS OF THE SANCTUARY**
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF GUILD OF SERVANTS OF THE SANCTUARY**
I report on the accounts of the the charity for the year ended 31 December 2024, which are set out on pages 5 to 12.
## **Respective responsibilities of Trustees and examiner**
The charity's Trustees are responsible for the preparation of the accounts. The charity's Trustees consider that an audit is not required for this year under section144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsiblity to:
- examine the accounts under Section 145 of the Charities Act;
- to follow the procedures laid down in the General Directions given by the Charity Commissioners under Section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
(a) which gives me reasonable cause to believe that in any material respect the requirements:
(i) to keep accounting records in accordance with section 130 of the Charities Act; and
(ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act;
have not been met; or
(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed A K Fletcher
Name Mr Alan Fletcher Address 1 Beechcroft Road Leicester LE2 3DA
Dated:
General Accounts 2024
4
## **THE GUILD OF SERVANTS OF THE SANCTUARY**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## _**FOR THE YEAR ENDED 31 DECEMBER 2024**_
|Notes
**Incoming resources from generated funds**
Voluntary income
2
Activities from generating funds
3
Interest
4
Investment Income
4
Walsingham Weekend Deposits
**Total incoming resources**
**Resources expended**
Costs of generating funds
5
**Charitable activities**
6
Festival Expenses
Walsingham Weekend Festival
Grant to ACS
Bequest Tfr
Total charitable expenditure
**Governance costs**
7
**Transfer to CCLA Investments**
**Total resources expended**
**Net income/outgoing resources**
Other recognised gains and losses
Gains/losses on investment assets
Net movement in funds
Transfer to CCLA Investments
Transfer to COF account
Fund balances at 1 January 2024
Creditors
Debtors
**Fund balances at 31 December 2024**|**Unrestricted**
**Funds**
**£**
19,665
25
1,950
16,057
**37,697 **
10,681
10,681
983
.
983
8,684
**20,348**
17,349
10,752
28,101
570,108
**598,209**|**Restricted**
**Funds**
**£**
-
**-**
-
-
-
**-**
-
.
-
**-**|**Total**
**2024**
**£**
19,665
25
1,950
16,057
**37,697 **
10,681
-
-
-
10,681
983
983
8,684
-
**20,348**
17,349
10,752
28,101
570,108
**598,209**|**Total**
**2023**
**£**
14,501
26
1,513
15,812|
|---|---|---|---|---|
|||||**31,852 **|
|||||9,990
-
-
-|
|||||9,990|
|||||1,305
100
.|
|||||1,405|
||||||
|||||5,961|
|||||-|
|||||**17,356**|
|||||14,496
40,223|
|||||54,719
- 10,000
526,393
539
228|
|||||**571,879**|
General Accounts 2024
5
## **THE GUILD OF SERVANTS OF THE SANCTUARY**
## **BALANCE SHEET**
## _**AS AT 31ST DECEMBER 2024**_
|Notes
**Fixed Assets**
Tangible Assets
8
Investments CCLA
9
**Current Assets**
Stock
10
Debtors
11
Cash at Bank and on Deposit
12
Net incoming resources available
Creditors: amounts falling due
within one year
13
Net current assets
**Total assets less current liabilities**
14
Made up as
Restricted Funds
Unrestricted Funds
**Total Assets**|**Total**
**2024**
**£**
25
546,159
546,184
-
-
44,118
44,118
-
44,118
**590,302**
-
590,302
**590,302**|**Total**
**2023**
**£**
25
535,407|
|---|---|---|
|||535,432
-
228
36,219|
|||36,447|
|||36,447|
||||
|||**571,879**|
|||1,771
570,108
**571,879**|
The accounts were approved by the trustees on
General Accounts 2024
6
## **GUILD OF SERVANTS OF THE SANCTUARY**
## **NOTES TO THE ACCOUNTS**
## _**FOR THE YEAR ENDED 31 DECEMBER 2024**_
## **1 Accounting policies**
## **1.1 Basis of preparation**
The accounts have been prepared under the historical cost convention modified to include the revaluation of certain fixed assets.
The accounts have been prepared in accordance with applicable accounting standards and the Statement of Recommended Practice, "Accounting and Reporting by Charities" issued in March 2005 and the Charities Act. The accounting policies have been consistently applied. The following is a summary of the significant accounting policies adopted by the charity in the preparation of the accounts.
- **1.2 Incoming resources**
Legacies are credited as received when the amount is ascertainable and there is reasonable certainty of receipt. No incoming resources are deferred.
Membership subscriptions and other forms of voluntary income are credited to the accounts when received and are stated gross of any related costs.
Windfalls from mergers or demutualisations are included within interest received and, where material, identified separately.
- **1.3 Resources expended**
Grants payable are charged to the accounts at the earlier of the date they are paid and the date that the donee has an expectation of receiving the grant.
Costs are charged on an accruals basis and are charged to the general fund unless specifically identifiable with the restricted fund.
- **1.4 Tangible fixed assets and depreciation**
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows: No depreciation has been calculated for 2021 as the residual value on Vestments and Equipment etc is minimal.
Fixtures, fittings & equipment 25% per annum on a straight line basis Vestments 20% per annum on a straight line basis
The charge for depreciation on fixtures, fittings and equipment is charged equally between the cost of generating funds and governance costs.
- **1.5 Investments**
Fixed asset investments are stated at market value. Income from the investments is credited when received.
Unrealised gains and losses are shown on the basis of the movement in market value during the year. Realised gains and losses are shown on the basis of the difference between the market value at the start of the year and the proceeds received during the year.
## **1.6 Stock**
_(The trustees have decided to write off stock in the year of purchase rather than carry the small value onto the balance sheet)_
General Accounts 2024
7
## **THE GUILD OF SERVANTS OF THE SANCTUARY**
## **NOTES TO THE ACCOUNTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 DECEMBER 2024**_
|Notes
2
**Voluntary Income**
Annual Subscriptions/Entrance Fees
Donations
Gift Aid
Bequests
Miscellaneous Income
Chapter funds held by HQ
Festival Collections
Funds withdrawn from CCLA
Refund from COF
3
**Activities for Generating Funds**
Sales of Guild Products
4
**Received Interest**
CCLA Deposit Account
CCLA Investments
Received Interest|**Unrestricted**
**Funds**
**£**
10,092
20
-
-
166
-
159
9,000
228
19,665
25
25
1,950
16,057
18,007|**Restricted**
**Funds**
**£**
-
-
-
-
-
-
-|**Total**
**2024**
**£**
10,092
20
-
-
166
-
159
9,000
228
19,665
-
25
25
1,513
15,812
17,325|**Total**
**2023**
**£**
10,263
502
1,479
614
116
1,232
295
-
-|
|---|---|---|---|---|
|||||14,501|
|||||.
26|
|||||26|
|||||1,513
15,812|
|||||17,325|
General Accounts 2024
8
## **THE GUILD OF SERVANTS OF THE SANCTUARY**
## **NOTES TO THE ACCOUNTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 DECEMBER 2024**_
|Notes
**Total resources expended**
5
**Cost of Generating Funds**
The Server
Guild Publications and medal costs
Adverts/Video/Website
Insurance
6
**Charitable activities**
Festival & Grant Activities
Festival Expenses
Walsingham Guild Festival
Grants
Tfr of Bequest to COF
7
**Governance costs**
Postage & Telephone
Computer Services
Printing/Stationery
Accountancy & Independent Review
Bookkeeping & Administration Honoraria
Other Honoraria
Gratuities/Gifts
Insurance
Meeting & Travel Expenses
Misc Expenses
Depreciation .|**Total**
**2024**
**£**
8,960
1,071
245
405
10,681
983
-
-
-
983
922
165
10
525
1,900
-
405
3,639
1,118
8,684|**Total**
**2023**
**£**
8,957
50
600
383|
|---|---|---|
|||9,990|
|||1,305
100
-
-|
|||1,405|
|||629
569
106
425
750
100
383
2,771
228|
|||5,961|
The cost of Insurance is split equally between the cost of generating funds and governance costs.
General Accounts 2024
9
## **THE GUILD OF SERVANTS OF THE SANCTUARY**
## **NOTES TO THE ACCOUNTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 DECEMBER 2024**_
**Unrestricted Total Total Funds 2024 2023 £ £ £ Grants payable** In furtherance of the objects - - - Grants to institutions (0) None Grants to individuals (0) None None None
## **Trustees**
During the year, no trustees received any payment for secretarial services.
.
Trustees were reimbursed a total of £3078.85 for computer expenses, travelling, stationery,telephone, postage and small gifts
Public liability indemnity to the value of £2,000,000 was purchased using charitable funds. The cost of the premium during 2024 was £810 (2023 - £766) and is charged equally between costs of generating funds and goverance costs.
## **Employees**
There were no employees during the year
General Accounts 2024
10
## **THE GUILD OF SERVANTS OF THE SANCTUARY**
## **NOTES TO THE ACCOUNTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 DECEMBER 2024**_
|Notes
**8**
**Tangible Fixed Assets**
**Book Value**
**As at 1st January 2024**
Additions 2024
**Fixed assets at 31st December 2024**
**Depreciation**
Depreciation for the year
**At 31st December 2024**
**Net book value**
**At 31st December 2024**
**9**
**Fixed asset investments**
**CBF Church of England Funds at CCLA**
**_Investment Fund Income Shares_**
Market bid value at 1st January 2024
Market bid value at 31st December 2024
Change in value in the year
**_Historical cost:_**
_At 2nd June 2015_
_Purchased 21st February 2017_
_Purchased 2021_
_Purchased 8th March 2022_
_Purchased 15th March 2022_
_Purchased 28th June 2022_
_Total_
**_Property Fund Income Shares_**
Market bid value at 1st January 2024
Market bid value at 31st December 2024
Change in value in the year
**_Historical cost:_**
_At 2nd June 2015_
**Net Loss/Gain during year**
**Bid Value 31st December 2024**|**Fixtures,**
**fittings &**
**equipment**
**£**
24
-
24
-
-
24|**Vestments**
**£**
1
1
-
-
1|**Total**
**£**
25
-|
|---|---|---|---|
||||25
-|
||||-|
|||||
||||25|
|||||
||**Unrestricted**
**fund**
_100,000_
_45,000_
_100,000_
_40,000_
_20,000_
_90,000_
_395,000_
_50,000_|**Net Loss/Gain**
489,790
501,000
11,210
45,617
45,159
(458)
10,752|**Net Value**
501,000
45,159|
||||546,159|
The investments are held primarily to provide funds to help cover the expenses of the Guild.
General Accounts 2024
11
## **GUILD OF SERVANTS OF THE SANCTUARY**
## **NOTES TO THE ACCOUNTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
|**2024**
Notes
£
**10**
**Stock**
0
The trustees have decided to write off stock in the year of purchase
rather than carry the small value onto the balance sheet
-
**11**
**Debtors**
COF
-
-
**12**
**Cash at bank and on Deposit**
Lloyds Bank current account
172
Cash on Deposit at CCLA
43,946
**Cash at bank and on Deposit**
44,118
**13**
**Creditors:**
None
None
14
**Analysis of net assets between funds**
Fund balances are represented by:
Tangible fixed assets
25
Debtors
0
Investments
546,159
Cash at bank and on Deposit
44,118
Creditors: amounts falling due within one year
-
590,302
The unrestricted fund is for the purpose of:-
raising the spiritual tone of Altar Servers
promoting a disinterested and conscientous performance of the duties of Altar Servers
encouraging more frequent attendance at the Holy Eucharist, in addition to times of duty
promoting friendship among Altar Services
paying the running costs of the Guild.
Creditors|**2023**
£
0|
|---|---|
||-|
||228|
||228|
||830
35,389|
||36,219|
||None|
||None
25
228
535,407
36,219|
||571,879|
|||
Any transfer to other funds or allocation to a designated fund is at the discretion of the trustees. Sufficient resources are held in an appropriate form to enable each fund to be applied in accordance with any restrictions.
General Accounts 2024
12