GUILD OF SERVANTS OF THE SANCTUARY
UNAUDITED ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2023
Charity Registration No. 251735
GUILD OF SERVANTS OF THE SANCTUARY CONTENTS
| Page | |
|---|---|
| Administrative Information | 2 |
| Statement of Trustees' responsibilities | 3 |
| Independent Examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the accounts | 7 - 12 |
Page 2
GUILD OF SERVANTS OF THE SANCTUARY
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees Rev Darren Smith (Warden) Michael Andrew (Secretary General) Nigel K Makepeace (Trustee) James Farmer (Treasurer General) Secretary General Michael Andrew Charity number 251735 Principal address Guild of Servants of the Sanctuary c/o Additional Curates Society 16 Commercial Street Birmingham B1 1RS Independent examiner Mr Alan Fletcher 1 Beechcroft Road Leicester LE2 3DA Bankers Lloyds Bank plc High Street Coventry West Midlands CV1 5RA
General Account 2023
2
GUILD OF SERVANTS OF THE SANCTUARY
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The Trustees are responsible for preparing the Trustees' Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the the charity and of the incoming resources and application of resources of the charity for that year.
In preparing these accounts, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts; and
-
prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations and the provisions of the governing policy. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Trustees
General Account 2023
3
GUILD OF SERVANTS OF THE SANCTUARY
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF GUILD OF SERVANTS OF THE SANCTUARY
I report on the accounts of the the charity for the year ended 31 December 2023, which are set out on pages 5 to 12.
Respective responsibilities of Trustees and examiner
The charity's Trustees are responsible for the preparation of the accounts. The charity's Trustees consider that an audit is not required for this year under section144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsiblity to:
-
examine the accounts under Section 145 of the Charities Act;
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to follow the procedures laid down in the General Directions given by the Charity Commissioners under Section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(a) which gives me reasonable cause to believe that in any material respect the requirements:
(i) to keep accounting records in accordance with section 130 of the Charities Act; and
(ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act;
have not been met; or
(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed A K Fletcher
Name Mr Alan Fletcher Address 1 Beechcroft Road Leicester LE2 3DA
Dated:
General Account 2023
4
THE GUILD OF SERVANTS OF THE SANCTUARY
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 DECEMBER 2023
| Notes Incoming resources from generated funds Voluntary income 2 Activities from generating funds 3 Interest 4 Investment Income 4 Walsingham Weekend Deposits Total incoming resources Resources expended Costs of generating funds 5 Charitable activities 6 Festival Expenses Walsingham Weekend Festival Grant to ACS Bequest Tfr Total charitable expenditure Governance costs 7 Transfer to CCLA Investments Total resources expended Net income/outgoing resources Other recognised gains and losses Gains/losses on investment assets Net movement in funds Transfer to CCLA Investments Transfer to COF account Fund balances at 1 January 2023 Creditors Debtors Fund balances at 31 December 2023 |
Unrestricted Funds £ 13,269 26 1,513 15,812 30,620 9,990 9,990 1,305 100 . 1,405 5,961 17,356 13,264 40,223 53,487 - 10,000 526,393 228 570,108 |
Restricted Funds £ 1,232 1,232 - - - - 1,232 . 1,232 539 1,771 |
Total 2023 £ 14,501 26 1,513 15,812 31,852 9,990 - - - 9,990 1,305 100 1,405 5,961 - 17,356 14,496 40,223 54,719 - 10,000 526,393 539 228 571,879 |
Total 2022 £ 151,658 307 14,004 |
|---|---|---|---|---|
| 165,969 | ||||
| 9,470 - - - |
||||
| 9,470 | ||||
| 335 3,348 . |
||||
| 3,683 | ||||
| 4,676 | ||||
| 130,000 | ||||
| 147,829 | ||||
| 18,140 100,109 |
||||
| 118,249 - 20,000 428,749 - 66 |
||||
| 526,932 |
General Account 2023
5
THE GUILD OF SERVANTS OF THE SANCTUARY
BALANCE SHEET
AS AT 31ST DECEMBER 2023
| Notes Fixed Assets Tangible Assets 8 Investments CCLA 9 Current Assets Stock 10 Debtors 11 Cash at Bank and on Deposit 12 Net incoming resources available Creditors: amounts falling due within one year 13 Net current assets Total assets less current liabilities 14 Made up as Restricted Funds Unrestricted Funds Total Assets |
Total 2023 £ 25 535,407 535,432 - 228 36,219 36,447 - 36,447 571,879 1,771 570,108 571,879 |
Total 2022 £ 25 495,184 |
|---|---|---|
| 495,209 - 31,723 |
||
| 31,723 | ||
| 31,723 | ||
| 526,932 | ||
| 539 526,393 526,932 |
The accounts were approved by the trustees on
General Account 2023
6
GUILD OF SERVANTS OF THE SANCTUARY
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2023
1 Accounting policies
1.1 Basis of preparation
The accounts have been prepared under the historical cost convention modified to include the revaluation of certain fixed assets.
The accounts have been prepared in accordance with applicable accounting standards and the Statement of Recommended Practice, "Accounting and Reporting by Charities" issued in March 2005 and the Charities Act. The accounting policies have been consistently applied. The following is a summary of the significant accounting policies adopted by the charity in the preparation of the accounts.
1.2 Incoming resources
Legacies are credited as received when the amount is ascertainable and there is reasonable certainty of receipt. No incoming resources are deferred.
Membership subscriptions and other forms of voluntary income are credited to the accounts when received and are stated gross of any related costs.
Windfalls from mergers or demutualisations are included within interest received and, where material, identified separately.
- 1.3 Resources expended
Grants payable are charged to the accounts at the earlier of the date they are paid and the date that the donee has an expectation of receiving the grant.
Costs are charged on an accruals basis and are charged to the general fund unless specifically identifiable with the restricted fund.
- 1.4 Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows: No depreciation has been calculated for 2021 as the residual value on Vestments and Equipment etc is minimal.
Fixtures, fittings & equipment 25% per annum on a straight line basis Vestments 20% per annum on a straight line basis
The charge for depreciation on fixtures, fittings and equipment is charged equally between the cost of generating funds and governance costs.
1.5 Investments
Fixed asset investments are stated at market value. Income from the investments is credited when received.
Unrealised gains and losses are shown on the basis of the movement in market value during the year. Realised gains and losses are shown on the basis of the difference between the market value at the start of the year and the proceeds received during the year.
1.6 Stock
(The trustees have decided to write off stock in the year of purchase rather than carry the small value onto the balance sheet)
General Account 2023
7
THE GUILD OF SERVANTS OF THE SANCTUARY
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
| Notes 2 Voluntary Income Annual Subscriptions/Entrance Fees Donations Gift Aid Bequests Miscellaneous Income Chapter funds held by HQ Festival Collections Walsingham Weekend Deposits 3 Activities for Generating Funds Sales of Guild Products 4 Received Interest CCLA Deposit Account CCLA Investments Received Interest |
Unrestricted Funds £ 10,263 502 1,479 614 116 295 - 13,269 26 26 1,513 15,812 17,325 |
Restricted Funds £ - 1,232 - 1,232 - - |
Total 2023 £ 10,263 502 1,479 614 116 1,232 295 - 14,501 - 26 1,513 15,812 17,325 |
Total 2022 £ 9,937 715 137,000 737 201 3,068 |
|---|---|---|---|---|
| 151,658 | ||||
| . | ||||
| 307 14,004 |
||||
| 14,311 |
General Account 2023
8
THE GUILD OF SERVANTS OF THE SANCTUARY
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
| Notes Total resources expended 5 Cost of Generating Funds The Server Guild Publications Adverts/Video/Website Insurance 6 Charitable activities Festival & Grant Activities Festival Expenses Walsingham Guild Festival Grants Tfr of Bequest to COF 7 Governance costs Postage & Telephone Computer Services Printing/Stationery Accountancy & Independent Review Bookkeeping & Administration Honoraria Other Honoraria Gratuities/Gifts Insurance Meeting & Travel Expenses Misc Expenses Depreciation . |
Total 2023 £ 8,957 50 600 383 9,990 1,305 100 1,405 629 569 106 425 750 100 383 2,771 228 5,961 |
Total 2022 £ 10,614 490 354 |
|---|---|---|
| 11,458 | ||
| 335 3,348 |
||
| 3,683 | ||
| 316 586 508 415 500 353 1,904 94 |
||
| 4,676 |
The cost of Insurance is split equally between the cost of generating funds and governance costs.
General Accounts 2023
9
THE GUILD OF SERVANTS OF THE SANCTUARY
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
| Unrestricted Funds £ Grants payable In furtherance of the objects Grants to institutions (0) Grants to individuals (0) None |
Total 2023 £ None |
Total 2022 £ 0 |
|---|---|---|
| None None |
Trustees
During the year, no trustees received any payment for secretarial services.
.
Trustees were reimbursed a total of £3225.87 for computer expenses, travelling, stationery,telephone, postage and small gifts
Public liability indemnity to the value of £2,000,000 was purchased using charitable funds. The cost of the premium during 2023 was £766 (2022 - £708) and is charged equally between costs of generating funds and goverance costs.
Employees
There were no employees during the year
General Account 2023
10
THE GUILD OF SERVANTS OF THE SANCTUARY
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
| Notes 8 Tangible Fixed Assets Book Value As at 1st January 2023 Additions 2023 Fixed assets at 31st December 2023 Depreciation Depreciation for the year At 31st December 2023 Net book value At 31st December 2023 9 Fixed asset investments CBF Church of England Funds at CCLA Investment Fund Income Shares Market bid value at 1st January 2023 Market bid value at 31st December 2023 Change in value in the year Historical cost: At 2nd June 2015 Purchased 21st February 2017 Purchased 2021 Purchased 8th March 2022 Purchased 15th March 2022 Purchased 28th June 2022 Total Property Fund Income Shares Market bid value at 1st January 2023 Market bid value at 31st December 2023 Change in value in the year Historical cost: At 2nd June 2015 Net Loss/Gain during year Bid Value 31st December 2023 |
Fixtures, fittings & equipment £ 24 - 24 - - 24 |
Vestments £ 1 1 - - 1 |
Total £ 25 - |
|---|---|---|---|
| 25 - |
|||
| - | |||
| 25 | |||
| Unrestricted fund 100,000 45,000 100,000 40,000 20,000 90,000 395,000 50,000 |
Net Loss/Gain 447,336 489,790 42,454 47,848 45,617 (2,231) 40,223 |
Net Value 489,790 45,617 |
|
| 535,407 |
The investments are held primarily to provide funds to help cover the expenses of the Guild.
General Account 2023
11
GUILD OF SERVANTS OF THE SANCTUARY
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
| 2023 Notes £ 10 Stock 0 The trustees have decided to write off stock in the year of purchase rather than carry the small value onto the balance sheet - 11 Debtors COF 228 228 12 Cash at bank and on Deposit Lloyds Bank current account 830 Cash on Deposit at CCLA 35,389 Cash at bank and on Deposit 36,219 13 Creditors: None None 14 Analysis of net assets between funds Fund balances are represented by: Tangible fixed assets 25 Debtors 228 Investments 535,407 Cash at bank and on Deposit 36,219 Creditors: amounts falling due within one year - 571,879 The unrestricted fund is for the purpose of:- raising the spiritual tone of Altar Servers promoting a disinterested and conscientous performance of the duties of Altar Servers encouraging more frequent attendance at the Holy Eucharist, in addition to times of duty promoting friendship among Altar Services paying the running costs of the Guild. Creditors |
2022 £ 0 |
|---|---|
| - | |
| - | |
| 3,659 28,064 |
|
| 31,723 | |
| None | |
| None 25 495,184 31,723 |
|
| 526,932 | |
Any transfer to other funds or allocation to a designated fund is at the discretion of the trustees. Sufficient resources are held in an appropriate form to enable each fund to be applied in accordance with any restrictions.
General Account 2023
12